Agenda and draft minutes

Venue: Virtual Meeting

Contact: Anita Vukomanovic 020 8359 7034 Email: anita.vukomanovic@barnet.gov.uk  Please note that this will be held as a virtual meeting. An audio and video live stream of the meeting can be accessed using the link below

Link: Click here for the meeting

Items
No. Item

1.

Minutes of last meeting pdf icon PDF 253 KB

    Minutes:

    The Chairman introduced the minutes.  Councillor Geof Cooke requested that an amendment be made to the minutes of the last meeting to reflect that that he had declared a non-pecuniary interest in relation to Pension Fund Administration (Agenda Item 9) by virtue of the fact that his wife and one of his daughters are ex-employees of the council with deferred benefits in the pension fund. Subject to the inclusion of the above, the Committee:

     

    RESOLVED that the minutes of the meeting held on 19 February 2020 were agreed as a correct record.

     

2.

Absence of Members

    Minutes:

    None.

3.

Declaration of Members' Disclosable Pecuniary interests and Non Pecuniary interests (If any)

4.

Report of the Monitoring Officer (if any)

    Minutes:

    None.

5.

Public Questions and Comments (if any)

    Minutes:

    None.

6.

Members' Items (if any) pdf icon PDF 558 KB

    Additional documents:

    Minutes:

    Member’s Item in the name of Councillor Barry Rawlings – Cost of the Pandemic:

     

    The Chairman introduced the Item and noted that Councillor Barry Rawlings had indicated that he wished to raise his Members Item during the consideration of the following items: Agenda Item 7 – Covid-19 Recovery Planning,  and Agenda Item 8 - Outturn 2019/20; Budget 2020/21 and Business Planning 2021-25.

     

    Member’s Item in the name of Councillor Alison Moore: Adult Social Care:

     

    At the invitation of the Chairman, Councillor Moore introduced her Member’s Item.   Following the introduction, which outlined issues surrounding Covid-19 and Adults Social Care, Councillor Alison Moore MOVED the following motion:

     

    THAT THE COMMITTEE ESTABLISH AN INFORMAL WORKING GROUP ON THE MATTER.

     

    The Motion was SECONDED by Councillor Barry Rawlings.

     

    The Chairman commented that regardless, he would request for a future briefing where Members can talk about the lessons learned in relation to Covid-19.   (ACTION)

     

    The Chairman moved to the vote.  Votes were recorded as follows:

     

    Member

    Vote

    Councillor Daniel Thomas

    Against

    Councillor David Longstaff

    Against

    Councillor Dean Cohen

    Against

    Councillor Geof Cooke

    For

    Councillor Val Duschinsky

    Against

    Councillor Anthony Finn

    Against

    Councillor Ross Houston

    For

    Councillor Arjun Mittra

    For

    Councillor Alison Moore

    For

    Councillor Sachin Rajput

    Against

    Councillor Barry Rawlings

    For

    Councillor Gabriel Rozenberg

    For

    Councillor Peter Zinkin

    Against

     

    The motion was declared LOST.

     

    Member’s Item in the name of Councillor Arjun Mittra: Black Lives Matter and BAME:

     

    At the invitation of the Chairman, Councillor Mittra introduced his Members’ Item.

     

    Members Item Request:

    Instruction from Committee:

    That the Council seeks the views of its BAME communities on the issues arising from the Black Lives Matter protests and the PHE report

    The Committee requested that engagement and views be sought by using the good networks that the Council has. 

    That the Council reviews the PHE report and responds to the issues raised affecting Barnet's BAME communities

    The Committee noted that they had received a comprehensive report from the Director of Public Health (which had been published to the Committee website)

     

    The Committee suggested that this is considered alongside the Covid-19 Recovery Report. 

    That the Committee agrees to include dealing with structural inequality arising from the PHE report and the pandemic in its recovery planning

    The Committee suggested that this is considered alongside the Covid-19 Recovery Report.  The Committee noted that this particular issue could have its own workstream. 

    That the Council considers how to support BAME staff already at work and those returning to work.

    To begin consulting with staff on the matter and then consider next actions.

    That the Council updates its Equalities Policy and Action Plan to address any racism or inequality found by the review of the PHE report or the consultation with Barnet's BAME communities,

    The Committee noted that this work would be undertaken within corporate Barnet documents.   

    That the Council issues a statement in support of the Black Lives Matter campaign and responding to the PHE report, as many other Councils have already done from RB Kensington & Chelsea to LB Brent  ...  view the full minutes text for item 6.

7.

Covid-19 Recovery Planning pdf icon PDF 341 KB

    Minutes:

    The Chairman introduced the report, which updated the Committee on Covid-19 recovery planning and outlined the Council’s proposed Recovery Framework.

     

    Following the consideration of the paper, the Committee unanimously:

     

    RESOLVED to approve the Council’s proposed Covid-19 Recovery Framework and the proposed next steps (as set out in Section 4).

     

     

     

8.

Outturn 2019/20; Budget 2020/21 and Business Planning 2021-25 pdf icon PDF 1 MB

    Additional documents:

    Minutes:

    The Chairman introduced the report and noted that this report had been considered at the Performance and Contract Management Committee earlier that week.

     

    The report provided an overview of the council’s outturn for the 2019/20 financial year.  Additionally, the report provided an update on the current forecast impact of the Covid-19 pandemic on 2020/21 budget and the process for 2021/22 and future years budget setting.  The report also sought Committee approval for a series of budget management decisions for 2020/21.

     

    Referring to the Member’s Item raised by Councillor Barry Rawlings, the Chairman noted that the Member’s Item had requested that the Committee “Run a public campaign demanding the Government cover all Covid 19 costs.”  The Chairman advised that he had raised funding issues with the local Members of Parliament. 

     

    The Chairman noted that the Member’s Item had requested that the Committee “bring forward fees and charges increase to the 1st January 2021 as proposed by the Labour alternative budget” The Chairman noted that the budget setting process would take place later in the year and that this request could be picked up as part of this piece of work. He requested that Officers advise how this would be done.  (Action) 

     

    Concluding the discussion on the Member’s Items, the Chairman advised that the issues raised within the Member’s Item would be considered in future budget reports. 

     

    The Chairman advised the Committee that an addendum to this paper had been published on the Council’s website and circulated to Members, which provided a correction to Recommendation 8 contained within the original report.  He advised that this following recommendation would be voted upon alongside all other Recommendations as set out in the report:  

     

    8.     Approve the budget virements as detailed in Section 1.4.9; Approve the changes to the existing Capital Programme in relation to additions as set out in paragraph 1.4.19 and the addendum to the report, in accordance with the virement rules;

     

    Following the consideration of the report, the Committee unanimously RESOLVED:

     

    1.     Notes the 2019/20 budget outturn as set out in 1.2;

    2.     Notes the current balances of reserves as set out in section 1.2.5;

    3.     Approves the allocation methodology of confirmed Covid-19 grants to services as set out in 1.3.14;

    4.     Approve that officers review current year expenditure plans to minimise the impact of Covid-19 including actions set out in 1.3.18 such as safely reintroducing income generating services, reducing expenditure and developing recovery plans. Officers will seek decisions or provide updates to Theme Committees as appropriate;

    5.     Approve that the MTFS and its assumptions be reviewed in light of Covid-19 and the potential economic/service impact (including New Homes Bonus, income generation, Council tax base growth and service pressures);

    6.     Approve that officers start to develop budget proposals for 2021/22 and delegate authority to the Section 151 officer to issue targets to officers to support the achievement of a balanced budget;

    7.     Notes the delegation given to the Section 151 officer by the Urgency Committee of the 27th April 2020  ...  view the full minutes text for item 8.

9.

Discretionary Small Business Support Grant post-decision scrutiny pdf icon PDF 217 KB

10.

End of Year (EOY) 2019/20 Corporate Plan Performance Report pdf icon PDF 269 KB

11.

Committee Forward Work Programme pdf icon PDF 136 KB

    Minutes:

    The Committee considered the Forward Work Programme as set out in the agenda.

     

    RESOLVED that the Committee note the Forward Work Programme.

     

12.

Any other item(s) the Chairman decides are urgent

    Minutes:

    None.

13.

Motion to Exclude the Press and Public

    Minutes:

    RESOLVED that under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 3 of Part 1 of Schedule 12A of the Act (as amended).

     

14.

The impact of Supplier Relief on Council Contracts

    Minutes:

    RESOLVED - that the information contained in the exempt report be noted.

     

15.

Any other exempt item(s) the Chairman decides are urgent

    Minutes:

    None.