Agenda and minutes

RESOLVED – That the Minutes of the meeting of the Committee held on 4 November 2013 be agreed as a correct record.

Apologies for absence were received from Councillor Wendy Prentice, and Councillor Robert Rams.

Vacancies of School Governing Bodies

Councillor David Longstaff declared a non-pecuniary interest as he is a School Governor at Foulds School. 

None received

None received.

The Committee noted the calendar of meetings detailed in appendix A of the report.  In addition the Committee noted that following the publication of the report the proposed Policy and Resources meeting on 01 July 2014 is now amended and is due to take place on 27 July.

RESOLVED –

(1)            That the Committee note the calendar of meetings

(2)            That the Committee note that a report will be submitted to the Annual Council meeting in order for the Calendar of meetings to be approved.

RESOLVED – The following appointments set out in the schedule were made:

The Assurance Director introduced the report and informed the Committee of the need to approve delegated responsibility to the Chief Executive.  This requirement is in order for the Council to find alternative polling stations if required as highlight within section 9.2 of the report.

Following the consideration of this report the Committee:

RESOLVED

-       That the Committee approve the delegated responsibility to the Chief Executive to find an alternative polling station(s) for the forthcoming Local Government Election and European Elections on 22 May 2014 only.

-       That the Committee note that in any such event appropriate publicity and notification be conducted as outlined within the report and including candidates agents.

The Head of Information Management introduced this report and highlighted thenew and revised Information Management policies which the Committee were requested to approve.

Resolved

-       That the Committee approve all policies subject to the following amendments.

·         Page 14, paragraph 8.3 delete the following

‘Members are therefore acting in their own right and not on behalf of the council. As such Members are responsible as Data Controllers for the handling of that information.’

·            Page 15, 9.2 to insert after the following:

Only corporately managed machines... ‘or devices managed to the same system or higher…’

·            Page 38, paragraph 4, insert after the following:

Note, at the Council’s discretion of the… ‘Monitoring Officer’ …

·            Page 46, paragraph 3, insert after the following:

This must be reported… ‘to the police’

-       That the Committee request that the approved policies be communicated to all Members of the Councils and for this information to feature in a Member induction pack for the municipal year 2014/15.

There were no urgent items.