Agenda and draft minutes

Venue: Microsoft Teams Meeting

Contact: School Funding Team  Email: schoolfunding@barnet.gov.uk

Items
No. Item

1.

Welcome to new members

    Minutes:

    Chaya Posen was welcomed to the Schools Forum.

     

2.

Apologies

    Minutes:

    Attended

    Name

    Representing

    Type of Member

    Members:

    Alexander Banks

    Wessex Gardens

    Primary Maintained - Headteacher

     

    Anthony Vourou

    St John's CE N11

    Primary Maintained - Governor

     

    John Bowra

    Christ's College Finchley

    Secondary Academy - Governor

     

    Ian Kingham

    Oak Lodge Special Academy

    Deputy Head

     

    Robin Archibald

    Broadfields

    Primary Academy - Headteacher

     

    Keith Nason

    National Education Union

    Trade Union

     

    Marc Lewis

    Wren Academy

    Substitute for Gavin Smith

     

    Gilbert K

    Special School Governor

    Special Schools

     

    Matthew Stevens

    Saracens High School

    Secondary Academy - Headteacher

     

    Sarah Sands

    Garden Suburb Infant

    Primary Maintained - Headteacher

     

    Chaya Posen

    Shalom Noam Primary

    Primary Maintained

     

    Simon Horne

    Friern Barnet

    Secondary Maintained - Headteacher

     

    Harvey Freeman

    Hasmonean Primary School

    Primary School - Governor

     

    Ziz Chater

    Martin Primary

    Primary Maintained - Headteacher

     

    Sarah Vipond

    PVIs

    Early Years

    Councillors:

    David Longstaff

    Chair of the Children, Education & Safeguarding Committee

     

    LA Officers:

    Ian Harrison

    Chief Executive and Director of Education and Learning, BELS

     

     

    Helen Phelan

    Director of SEND and Inclusion

     

     

    Jonathan Castle

    Head of Finance, Children & Family Services

     

     

    Gareth Evans

    Finance Manager (Schools)

     

     

    Claudette James

    Assistant Finance Manager (Schools)

     

     

    Monae Kirwan

    Finance Trainee

     

    Did not attend

    Jude Stone     (Apologies Received)

    Cromer Road Primary School

    Primary Community Headteacher

     

     

    Apologies were received by Jude Stone and Matt Stevens.

     

    Meeting chaired by Simon Horne, as Gilbert Knight was unable to join until part of the way through the meeting.

     

3.

Declarations of Interest

    Minutes:

    None directly affecting the decisions of this meeting.

     

4.

Minutes of Previous meeting pdf icon PDF 294 KB

    Additional documents:

    Minutes:

    The minutes of the meetings held on 18th January and 25th February were agreed to be a true and accurate record of the meetings.

     

5.

Matters arising

    Minutes:

    None.

     

6.

Membership Update pdf icon PDF 380 KB

    Minutes:

    Gareth Evans presented a table detailing the current Schools Forum membership and proposals for the type of representatives for each category. The number of vacancies was noted and the continued agreed arrangements for dealing with vacancies was presented.

     

    Ian Kingham enquired whether retired staff of a school can continue to be members of the Forum.  Ian Harrison said he thought members of the Forum need to be current Head Teachers or Governors or Trustees of Academies.

     

    Mark Lewis suggested that this was not the case for substitutes who could continue to represent a member of the Forum.  Keith Nason asked if a substitute can be someone that is not a Head Teacher.

     

    Gareth Evans said he will clarify the points raised at the next meeting

     

    Recommendation

    That Members note the current membership and continuing agreed arrangements for dealing with vacancies.

     

    The current membership and agreed arrangements for dealing with vacancies were noted.

     

7.

2020/21 DSG Final Outturn pdf icon PDF 495 KB

    Minutes:

    Jonathan Castle presented the report informing the Schools Forum of the end of year position for the Dedicated Schools Grant (DSG) and provided an update of the end of year reserves and provisions position for 2020/21. 

     

    Simon Horne asked for clarification on the future school growth needs. Ian Harrison explained that the funding received lags behind the expenditure requirement, but that the growth fund will be required for the continued

    expansion of secondary schools as well as a new primary school.

     

    Recommendation:

    That the Schools Forum note the 2020/21 DSG outturn and the reserve balance carried forwards to 2021/22.

    Noted.

     

8.

Early Years Update pdf icon PDF 341 KB

    Minutes:

    Jonathan Castle presented an update, which included proposals for distributing approximately £324,00 of carried forward early years underspend  to providers of the 3 and 4 year-old places.

     

    It was also reported that the DfE has still not announced new arrangements for the long-term funding of maintained nursery schools, but Ministers have reiterated a commitment to this.  Officers are therefore working with the Barnet maintained nursery schools on plans to minimise the extent of any deficits pending a government announcement.

     

    Sarah Vipond asked whether there would be an increase to the 2 year old rate.  Ian Harrison confirmed that the rate had increased in line with income received.  There were not any proposals to change it.

     

    Recommendation:

     

    That School Forum agrees that that the amount of underspend will be distributed to all EY providers (PVIs and schools) based on the number of 3 and 4 year old hours provided and paid out in the August payment run. 

     

    The recommendation was agreed.

     

9.

2021/22 DSG Budget pdf icon PDF 612 KB

    Minutes:

    Jonathan Castle presented a table detailing the first draft of the Dedicated Schools Grant allocation for 2021/22 broken down by block.

     

    The LA must submit its DSG budget to the DfE in section 251 format, which Jonathan Castle also presented.

     

    Ian Kingham asked how the teachers pension and pay grants were being funded to special schools.

     

    Gareth Evans confirmed that the April to August allocation will be paid to special schools now and the September to March allocation would be paid in September.

     

    Recommendation:

    That Schools Forum is asked to note the 2021/22 DSG budget.

     

    The recommendation was noted.

     

10.

Schools Balances and Deficits pdf icon PDF 635 KB

    Minutes:

    Jonathan Castle reported on the balances and deficits held by maintained schools at the end of the 2020-21 financial year.  School income and expenditure was summarised and a breakdown of school balances detailing surpluses and deficits was also presented.

     

    Jonathan Castle confirmed that the LA is working with all of the schools who have deficits to agree recovery plans.

     

    Sarah Sands asked:

    1.    if there were any plans to cap school reserves of schools with excessive balances in the future.

    2.    Were there plans to support schools with a sudden drop in funding due to a drop in pupil numbers.

    Jonathan Castle confirmed that he would report back at the next meeting.

     

    ZizChater expressed concern that whilst teachers’ salaries continue to rise it is extremely difficult for schools to have a balance to spend on supplies and curriculum expenditure.

     

    Keith Nason enquired why there was not a recovery plan for schools with large balances to reduce them.  Schools need to educate children now and not spend in the future. He asked the LA to consider writing to schools with surpluses over 5%.

     

    Jonathan Castle to report back in September.

     

    Recommendation:

    That Schools Forum note the balances of individual schools and of maintained schools overall.

     

    This was duly noted.

     

11.

High Needs Block Commissioning Arrangements pdf icon PDF 355 KB

    Minutes:

    Helen Phelan presented Schools Forum with a report updating commissioned places in specialist provision for children and young people with SEND for 2021/22.  This included provision in Additional Resource Provisions (ARPs) and Special schools.

     

    Simon Horne asked for clarification on the following:

    1.    Oak Lodge School - from how many places were increasing to 205

    2.    Whitefield School – when will the places be filled.

     

    Helen Phelan confirmed that Oak Lodge increasing from 200 to 205 places and places will be filled in September at Whitefield School.

     

12.

Future meeting format

    Minutes:

    Members and officers expressed a wish to continue the Schools Forum as virtual in Microsoft Teams

     

13.

AOB

    Minutes:

    Gareth Evans mentioned that Quarter 1 returns were due from schools and that a timetable of deadlines for the year was emailed to Heads and school business managers.

     

    Simon Horne thanked the officers for co-ordinating the meetings for the year.

     

    The meeting finished at 4.45pm.

    Next Schools Forum meeting in October 2021.