Agenda and minutes

Additional Meeting, Constitution, Ethics and Probity Committee - Tuesday 14th January, 2014 7.00 pm

Venue: Hendon Town Hall, The Burroughs, London NW4 4BQ. View directions

Contact: Chidilim Agada 020 8359 2037 Email: chidilim.agada@barnet.gov.uk 

Items
No. Item

1.

Minutes of last meeting

Minutes:

RESOLVED – That the Minutes of the meeting held on 19 December 2013 be approved as a correct record.

2.

Absence of Members (If any)

Minutes:

All Members were present.

3.

Declaration of Members' Disclosable Pecuniary interests and Non Pecuniary interests (If any)

Minutes:

There were none.

4.

Public Question Time (If any)

Minutes:

There were none.

5.

Members' Items (If any)

Minutes:

There were none.

6.

Amendments to Health Overview and Scrutiny Committee Terms of Reference pdf icon PDF 106 KB

Minutes:

The Head of Governance introduced the report. 

 

RESOLVED – That the proposed amendment of the Overview and Scrutiny Procedure Rules as set out in the report for adoption by full Council at the 21 January 2014 meeting be endorsed.

7.

Change of Governance System Project pdf icon PDF 211 KB

Additional documents:

Minutes:

The Assurance Director (Monitoring Officer) introduced the report.  The Committee noted that the provisions of the Localism Act allow for change from Executive arrangements to a Committee system form of governance for a minimum of five years.

 

RESOLVED

 

(1)    The Committee having considered the proposed changes to the Constitution as set out in the report, agreed that the below changes be recommended to full Council for adoption:

 

(2)    Officers be instructed make the required amendments to the proposed Constitution for inclusion in the papers for Full Council to consider.

 

(3)    The Committee recommends to Full Council on the 21st January 2014 that they resolve under the provisions of the Localism Act 2011:

(a)   To change its governance arrangements and start to operate a committee system form of governance;

(b)   That the relevant change time for the London Borough of Barnet to cease operating the existing form of governance and start operating the new committee form of governance shall be at its Annual Meeting in June 2014;

(c)   To request the Constitution, Ethics and Probity Committee to continue to work up the detailed proposals for the operation of the committee system, to be considered at a future Council meeting, in advance of the June 2014 implementation date.

 

 

No.

Section

Reference

Changes contained within documents

Recommendation to Full Council

0

Introduction

Appendix A

Pages 27 - 36

 

An introduction to Constitution has been drafted including the following sections:

Part 1

Summary and explanation

Part 2

Articles of the Constitution

Part 3

Responsibilities for Functions

Part 4

Procedure rules, public participation and engagement rules, contract procedure rules and financial regulations

Part 5

Codes, protocols and handbooks

Part 6

Members allowance scheme

 

A structure chart has been added to visually include the Committees that will come into effect from June 2014.

Redrafted to be named “Introduction to the Constitution” rather than Decision Making.

A definition of the Committee System has been added and the Executive System removed.

Removed reference to overview and scrutiny Committees and renumbered some of the articles that have been changed or removed.  A number of the references have also changed due to the change in the Committee System that will not exist under this model.

Agreed as per report with the following amendment:

 

Amend Structure Chart to have Theme Committees reporting direct to Council and dotted lines to Policy and Resources Committee.

1

Article 1 – Constitution

Appendix B

Page 37

There is nothing specific regarding the Executive Model therefore reviewed for consistency purposes and renumbered sections where appropriate.

Agreed as per report.

 

 

2

Article 2 – Members of the Council

Appendix C

Page 39

There is nothing specific regarding the Executive Model therefore reviewed for consistency purposes.

Agreed as per report with the following amendment:

 

2.02 - For date that elections will be held, add footnote to state “unless amended by statutory instruments”.

3

Article 3 – Citizens of the Council

Appendix D

Page 41 - 42

The first paragraph has been amended to include the wording of  ...  view the full minutes text for item 7.

8.

Any other item(s) that the Chairman decides are urgent

Minutes:

There were none.