Issue - meetings

The Strategic Service Director introduced the report.   He provided a full outline of the report and requested that the Committee give consideration to the report and the recommendations.  He noted the exempt report contained exempt information relating to the evaluation information.

Prior to moving into a part 2 session the Chairman requested that the item be voted on.  

Having considered the report the Committee unanimously:

Resolved:

1. That the Environment Committee notes the progress with the settlement discussions in relation to the extension of the current contract, aligned with the recommendations approved at the 30 June 2020 Environment Committee.

2. That the Environment Committee notes that TfL have awarded the London Highway Maintenance and Projects Framework (HMPF) for the North Area and the potential alternative option this provides in relation to the provision of Highways Term Maintenance Contract services.

3.That the Environment Committee delegates authority to the Executive Director for Environment following consultation with the Chairman of the Environment Committee to issue a letter of intent to the successful provider in the case that the Authority is unable to conclude the signing of the contract by 1 April 2021.

N.B. recommendations 1-3 as originally shown in the main report.

4.  That the Environment Committee are requested to note, consider, and resolve the recommendations as set out in the main report entitled Procurement of Highways Term Maintenance Contractor.

5. That the Environment Committee notes the outcome of the evaluation and agrees to authorise the award of a contract for the replacement Highways Term Maintenance Contract though the TfL HMPF Framework with the TfL North Area contractor subject to completion of the Call Off Contract arrangements as defined in the TfL HMPF Framework contract documentation.

6. That the Environment Committee authorises officers to notify the TfL HMPF Framework North Area Contractor, Tarmac Kier, of the council’s intention to call off the contract under the TfL HMPF Framework Agreement.

7. That the Environment Committee delegates authority to the Executive Director for Environment to settle the final contractual terms with the TfL HMPF Framework North Area Contractor, Tarmac Kier to enable an effective go live date of 1 April 2021.

N.B recommendations 4-7 as shown in the supplement to the report.

8. That the Environment Committee noted the exempt information.