Council decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Decisions published

21/03/2019 - Visual improvements in the form of digital roadside advertising to the highway at Henlys Corner, North Circular Road, junction with Regents Park Road, N3 3JN ref: 7185    Recommendations Approved

Following approval of the Council’s Highways Advertising Policy at the Environment Committee on 13th September 2018, this report seeks approval to the grant of a licence to Insite Outdoor Advertising, for the erection of a digital advertising billboard on the small paved area within the public highway at Henly’s Corner, as illustrated on the attached location place. The licence will be subject to the licensee securing planning consent and any necessary statutory consents and the Council completing any necessary consultation and giving consideration to any representations received.

 

The Council owns the freehold interest in the sub soil of this area of land which has highway status. In granting permission to Insite Outdoor Advertising the Council is entitled to impose such conditions as it sees fit, including payment to the Council of reasonable charges. Provisional Heads of Terms have been agreed which are included in the exempt report. This location currently lacks amenity value and in order to improve the visual amenity of this junction it is considered that the erection of a digital advertising billboard on this area of highway land, will provide an enhancement in accordance with the principles laid out in the councils Highways Advertising Policy.

Decision Maker: Strategic Director of Environment

Decision published: 10/04/2019

Effective from: 21/03/2019

Wards affected: Golders Green;


30/06/2017 - Summary Delegated Powers Decisions - June 2017 ref: 6675    Recommendations Approved

Decision Maker: Deputy Chief Executive

Decision published: 07/08/2017

Effective from: 30/06/2017


11/05/2017 - Bus Stop Clearway - Review of Consultation responses ref: 6627    For Determination

Transport for London (TfL), as part of the London Bus Stop Accessibility programme, aim to improve accessibility at bus stops and to implement Bus Stop Clearways to allow buses to pull in adjacent to the kerb and bus shelters.

 

Following consultation with residents objections to the implementation of the bus stop clearway markings have been received regarding No. 16 bus stops.  This report outlines the details of the individual objections and the proposed action to be taken in each bus stop location.

 

Decision Maker: Commissioning Director Environment

Decision published: 11/05/2017

Effective from: 11/05/2017


06/02/2017 - ETZ Chaim School - Zebra Crossing, Daws Lane, NW7 ref: 6532    Recommendations Approved

There is a proposal for a zebra crossing and associated pedestrian improvements for outside ETZ Chaim School, Daws Lane, NW7.  Statutory consultation has been undertaken and this report summaries the objections received to the proposal and determines whether the proposals should be introduced or not, and if so, with or without modification. 

 

Decision Maker: Commissioning Director Environment

Decision published: 23/02/2017

Effective from: 06/02/2017

Decision:

 

 

 

That having considered the objections received to the statutory consultation on the proposals outlined in this report, that the Commissioning Director for Environment should implement the Zebra Crossing outside ETZ Chaim School, Daws Lane, NW7 as per the original proposal in Drawing number No. BC000874_29-100-01_S106 ETZ Chaim School_General Arrangement_Rev1

 

 

Wards affected: Mill Hill;


13/01/2017 - Approval of Council Acquiring a Licence for Additional Temporary Car Parking of 55 bays at Athenaeum Road Car Park, Whetstone ref: 6490    Recommendations Approved

Following the termination of the lease of Building 4 NLBP in 2015 and the subsequent relocation of staff to Barnet House, there remains a shortfall in the number of car parking spaces available. Consequently the licence negotiated in 2015 is renewed by an efflux of time and will continue to provide the additional 55 spaces as previously agreed with the owner of the Athenaeum Road Car Park in Whetstone. The terms of the licence, for use by staff from Monday to Friday between the hours of 06:00 and midnight.  The licence will run from 1st October 2016 on an annual basis. 

 

This is on a non-exclusive basis as previously agreed.

 

This report is an addendum to the report of October 2015 which is attached

Decision Maker: Director of Resources (Deputy Section 151 Officer)

Decision published: 13/01/2017

Effective from: 13/01/2017

Decision:

Following the termination of the lease of Building 4 NLBP in 2015 and the subsequent relocation of staff to Barnet House, there remains a shortfall in the number of car parking spaces available. Consequently the licence negotiated in 2015 is renewed by an efflux of time and will continue to provide the additional 55 spaces as previously agreed with the owner of the Athenaeum Road Car Park in Whetstone. The terms of the licence, for use by staff from Monday to Friday between the hours of 06:00 and midnight.  The licence will run from 1st October 2016 on an annual basis. 

 

This is on a non-exclusive basis as previously agreed.

 

This report is an addendum to the report of October 2015 which is attached

Wards affected: (All Wards);


12/07/2016 - Summary Delegated Powers Reports, Re - June ref: 6312    Recommendations Approved

Decision Maker: Commissioning Director Environment

Decision published: 12/07/2016

Effective from: 12/07/2016

Wards affected: (All Wards);


03/02/2016 - Summary of Decisions Taken Under Delegated Powers_January ref: 6141    Recommendations Approved

A summary of decisions taken under delegated powers.

Decision Maker: Assurance Director

Decision published: 03/02/2016

Effective from: 03/02/2016


13/01/2016 - Victoria Road ref: 6137    Recommendations Approved

Decision Maker: Chipping Barnet Area Committee

Made at meeting: 13/01/2016 - Chipping Barnet Area Committee

Decision published: 01/02/2016

Effective from: 13/01/2016

Decision:

RESOLVED that:

 

1.         The Committee noted the outcome of the public consultation of the proposals as outlined in the report.

 

2.         The Committee instruct the Commissioning Director for Environment to proceed to the implementation stage of the Victoria Road traffic management scheme.

 


31/07/2015 - Summary DPRs - Re - July 2015 ref: 5911    Recommendations Approved

Decision Maker: Assistant Director of Strategic Planning, Regeneration and Transport

Decision published: 06/08/2015

Effective from: 31/07/2015

Wards affected: (All Wards);


25/11/2014 - Summary of Decisions Taken Under Delegated Powers - November and December 2014 ref: 5594    Recommendations Approved

Decision Maker: Commercial and Customer Services Director

Decision published: 08/12/2014

Effective from: 25/11/2014

Wards affected: (All Wards);


03/11/2014 - Summary of Decisions Taken Under Delegated Powers - Additional October/November 2014 ref: 5519    Recommendations Approved

Decision Maker: Assistant Director Commercial Assurance, Procurement and Estates

Decision published: 11/11/2014

Effective from: 03/11/2014

Wards affected: (All Wards);


10/11/2014 - Contract Award for the Removal, Storage and Disposal of Nuisance Vehicles Contract for a three year period from 1st December 2014 - 30 November 2017 ref: 5518    Recommendations Approved

Following a competitive tendering process, this report is seeking approval to enter into a contract with Redcorn Limited for the provision of Abandoned and Nuisance vehicle removal, storage and disposal services to three London Boroughs namely: Barnet, Enfield, and Waltham Forest as members of the North London Partnership Group (NLPG).  If approved, Barnet Council will enter into contract with Redcorn Limited as the lead authority, and the London Boroughs of Enfield and Waltham Forest will each enter into a Service agreement with Redcorn Limited on the basis of the terms and conditions of the contract between the London Borough of Barnet and Redcorn Limited.

 

The London Borough of Barnet was the lead authority in the procurement exercise for this collaboration contract with the London Boroughs of Enfield and Waltham Forest. The aim of the collaboration is to reduce the costs of tendering and maximise the potential to achieve volume discounts jointly across the participating authorities as members of NLPG.

 

The contract is to be for a term of three years commencing 1 December 2014. 

Decision Maker: Commercial and Customer Services Director

Decision published: 11/11/2014

Effective from: 10/11/2014

Wards affected: (All Wards);


31/10/2014 - Summary of Decisions Taken Under Delegated Powers (Re) - August 2014 ref: 5507    Recommendations Approved

Decision Maker: Assistant Director of Strategic Planning, Regeneration and Transport

Decision published: 31/10/2014

Effective from: 31/10/2014

Wards affected: (All Wards);


21/07/2014 - Recycling Services Contract Extension ref: 5338    Recommendations Approved

This report seeks to extend and vary the Recycling Services Contract, which is held by May Gurney Recycling CIC now Kier May Gurney Plc (formerly ECT Recycling CIC). This extension is to continue to facilitate the removal and disposal of materials collected at the Household Waste and Recycling Centre. The variation is to allow Kier May Gurney Plc to continue to remove and dispose of materials collected at the Household Waste and Recycling Centre only and to; pass on the cost of providing this service to the council where a cost is incurred, and to share the material income 50/50 with the council where an income is received.

 

As the Recycling Services Contract has already been extended this report seeks a waiver of the council’s Contract Procedure Rules to allow a further and final extension of the contract. This final extension will be within the timeframe of the original Recycling Services Contract which was let in October 2008 on a five year term with a possible two year extension.

Decision Maker: Policy and Resources Committee

Made at meeting: 21/07/2014 - Policy and Resources Committee

Decision published: 28/08/2014

Effective from: 21/07/2014

Decision:

The Committee considered the report.

 

RESOLVED –

 

That the Committee authorise a waiver of the Contract Procedure Rules and agree to the extension and variation of the Recycling Services Contract, which is held by May Gurney Recycling CIC now Kier May Gurney Plc (formerly ECT Recycling CIC) to facilitate the removal and disposal of materials collected at the Household Waste and Recycling Centre until 3 October 2015. The variation is to allow Kier May Gurney Plc to continue to remove and dispose of materials collected at the Household Waste and Recycling Centre only and to; pass on the cost of providing this service to the council where a cost is incurred, and to share the material income 50/50 with the council where an income is received.

Wards affected: (All Wards);


10/06/2014 - Area Sub-Committees - Budget Arrangements ref: 5331    Information Only

To allocate a budget of £100,000 per annum to Area Environment Sub-Committees as part of the new Constitutional arrangements agreed by Council in January 2014

To delegate to the Community Leadership Committee approval of arrangements for governance, accountability and priorities for budgets allocated to Area Environment Sub-Committees

Decision Maker: Policy and Resources Committee

Made at meeting: 10/06/2014 - Policy and Resources Committee

Decision published: 28/08/2014

Effective from: 10/06/2014

Decision:

The Committee considered the report.

 

RESOLVED

 

1.    That £100,000 per annum be allocated in principle to the Area Sub-Committees in line with the new Committee System of Governance approved by Council on 21 January 2014.

 

2.    That no action is taken to either commit expenditure or spend any money until the Community Leadership Committee has approved the governance, accountability and priorities arrangements.

 

3.    That the detailed arrangements for the governance, accountability and priorities for the budgets allocated to the Area Sub-Committee be considered and agreed by the Community Leadership Committee.

 

4.    That the Chief Finance Officer in consultation with the Chairmen of the Policy and Resources and Community Leadership Committees be delegated authority to put in the place the financial arrangements and controls.

Wards affected: (All Wards);


07/08/2014 - Findings on allocation of additional funding for Carriage way and Footway repairs ref: 5304    Recommendations Approved

On 30 May 2014 Councillor Alison Moore, the Leader of the Labour Group within Barnet Council wrote an email to the Council’s auditor Grant Thornton LLP asking them to investigate the decision-making process in relation to the allocation of Council resources in the last financial year for highways schemes. The matter was referred to Maryellen Salter, Assurance Director and the Council’s Monitoring Officer.

 

This report provides the outcome of the investigation of the questions raised by Councillor Moore.

Decision Maker: Assurance Director

Decision published: 07/08/2014

Effective from: 07/08/2014

Wards affected: (All Wards);


11/03/2014 - Parking Policy (Cash Meters) Task and Finish Group ref: 5194    Recommendations Approved

Decision Maker: Business Management Overview and Scrutiny Committee

Made at meeting: 11/03/2014 - Business Management Overview and Scrutiny Committee

Decision published: 14/04/2014

Effective from: 11/03/2014

Decision:

The Chairman of the Parking Policy (Cash Meters) Task and Finish Group, Councillor Brian Gordon, presented the findings and recommendations of the Group.  Councillor Alan Schneiderman, a Labour Member of the Task and Finish Group, was also in attendance to address the Committee on recommendation 1 which related to the reintroduction of cash pay and display meters.

 

Councillor Gordon informed the Committee that the Group had been sympathetic to those that were calling for the return of cash as a parking payment method, but the additional costs to covert the recently introduced credit/debit card machines to accept cash (as detailed on page 24 of the Task and Finish Group report) was an issue. Councillor Gordon highlighted that following the removal of pay and display machines in 2011, the community had reluctantly accepted pay by phone as the primary payment method for parking.  It was highlighted that the policy to remove cash meters had already been implemented meaning that the Group had to consider the current position.  He advised the Committee that the Conservative Members on the Group had agreed that the success of credit/debit card machines introduced in December 2013 should be evaluated before any recommendation was made to Cabinet whether or not to convert the new machines to accept cash payments. 

 

The Committee questioned whether the reintroduction of cash as a payment method would actually increase churn (the turnover of vehicles parking) on the high street or not.  Councillor Gordon highlighted that there were potential further costs arising from the reintroduction of cash as pay and display machines had been vandalised in the past.

 

Councillor Schneiderman advised the Committee that the written and verbal evidence submitted to the Task and Finish Group had indicated support for the reintroduction of cash pay and display machines in high streets and car parks.  It was on this basis that the Labour Group had made an alternative recommendation 1 which proposed the immediate reintroduction of cash as a payment method through the conversion of the recently introduced credit/debit card pay and display machines. 

 

A Member suggested that introduction of pay by phone and the implementation of a cashless parking policy had been very unpopular and had contributed to consumers staying away from town centres. 

 

Officers reported that the total cost detailed in Figure 2 in paragraph 6.3 was incorrect and should be £259,831.

 

Councillor Moore MOVED a motion that the Committee actively supports the Labour Group recommendation 1.  Upon being put to the vote, the motion was LOST.  The Chairman informed the Committee that the report of the Task and Finish Group would be referred to Cabinet including both the majority group and minority group recommendations.  Cabinet would vote on whether they accepted or rejected the two alternatives for recommendation 1.

 

RESOLVED that the Committee endorse the report for onward referral to Cabinet on 2 April 2014.

 

Wards affected: (All Wards);


07/04/2014 - Street Scene Fees and Charges for 2014/2015 ref: 5226    Recommendations Approved

To approve fees and charges for 2014/15, some of which are increasing by up to the rate of inflation.

Decision Maker: Street Scene Director

Decision published: 07/04/2014

Effective from: 07/04/2014

Wards affected: (All Wards);


06/01/2014 - Parking Policy Task and Finish Group ref: 5109    Recommendations Approved

Decision Maker: Business Management Overview and Scrutiny Committee

Made at meeting: 06/01/2014 - Business Management Overview and Scrutiny Committee

Decision published: 03/02/2014

Effective from: 06/01/2014

Decision:

The Committee considered a report which sought a decision regarding whether the Parking Policy Task and Finish Group review should proceed, taking into account the current projected timetable for the internal Parking Improvement Project which included the development of a borough-wide parking policy.

 

The Housing & Environment Lead Commissioner (Declan Hoare) outlined the scope and timetable for the internal Parking Improvement Project.  When questioned by the Committee, he clarified that payment methods were not currently in scope for the Project.

 

The Committee commented that the proposed Parking Policy Task and Finish Group review would be focussed on the costs and benefits of reintroducing cash meters in high streets and car parks, not the wider parking policy of the Council.

 

RESOLVED that the Committee confirm that the Parking Policy Task and Finish Group should proceed with the findings being reported to the next meeting of the Committee on 11 March 2014.

 

Wards affected: (All Wards);


04/11/2013 - Business Planning - 2014/15 - 2015/16 ref: 5021    Recommendations Approved

This report sets out the Corporate Plan objectives, Medium Term Financial Strategy (MTFS) and budget headlines for the period 2014/15 – 2015/16

Decision Maker: Cabinet

Made at meeting: 04/11/2013 - Cabinet

Decision published: 07/11/2013

Effective from: 15/11/2013

Decision:

Cabinet received a public comment from Mr Julian Silverman, and heard a representation from Councillor Alison Moore. Questions were asked following each of the representations and verbal answers were given in the meeting.

 

An Addendum to Business Planning 2014/15 - 2015/16 report was tabled, noting amendments to the report.

 

For the reasons set out in the Cabinet Member’s report, Cabinet:

 

RESOLVED

 

1.    To note the 1% council tax reduction in 2014/15 and a council tax freeze in 2015/16 as a proposal for consultation;

 

2.    To note the updated Medium Term Financial Strategy (MTFS) as set out in Appendix A;

 

3.    To approve the budget proposals set out in Appendix B as amended as “budget headlines” for consultation, covering the period from 2014/15 to 2015/16;

 

4.    To allocate £4m to the Cabinet Member for Environment to be spent on roads and pavements as set out in paragraph 9.4.6, with spending plans to be finalised in consultation with the Cabinet Member for Performance and Resources;

 

5.    To request that Cabinet come forward with proposals against the £1m set out in 9.4.6, with specific proposals to be agreed as part of the quarterly monitoring report to Cabinet Resources Committee;

 

6.    To approve the savings re-profiling recommended in 9.4.8 subject to consultation;

 

7.    To note the impact on performance, staff and equalities as set out in sections 5, 6 and 7 of the report; and

 

8.    To note the process for development of the capital programme.

 

 

Wards affected: (All Wards);

Lead officer: Anisa Darr, John Hooton


03/09/2013 - Parking Refund Project - Authorisation and Award of Temporary Contract for Additional Administration Capacity ref: 4950    Recommendations Approved

This details the decision of the Chief Operating Officer to proceed with single tender procurement with Civica for a contract to process parking CPZ permit refunds and visitor vouchers refunds.

This decision was constructed in accordance with the Councils Constitution and appropriate consideration was given in respect to the Council’s Contract Procedure Rules.

Decision Maker: Chief Operating Officer (Director of Finance / Section 151 Officer)

Decision published: 19/09/2013

Effective from: 03/09/2013

Wards affected: (All Wards);


18/06/2013 - Parking Services Performance ref: 4850    Recommendations Approved

Decision Maker: Contract Monitoring Overview and Scrutiny Committee

Made at meeting: 18/06/2013 - Contract Monitoring Overview and Scrutiny Committee

Decision published: 22/07/2013

Effective from: 18/06/2013

Decision:

The Committee welcomed the Cabinet Member for Environment, Councillor Dean Cohen, the Street Scene Director, Lynn Bishop, and the Highways Manager – Traffic and Development, Paul Bragg, who were in attendance to present a report on the performance of parking services.  The Committee requested that a representative from NSL be in attendance at the next meeting when parking services performance was considered. 

 

Officers reported that there had been a number of performance issues over the previous six months and that steps were being taken to address these.  Members were advised that the purpose of parking enforcement was to improve the flow of traffic.  It was noted that there was a national trend for increases in paid for parking and a decrease in penalty charge notices (PCNs). 

 

The Committee expressed concern that the Council had not properly assessed the risk of no back office staff transferring to NSL, an issue which had created unexpected pressure in the initial period after service transfer.  Officers identified that NSL had not anticipated many staff transferring, but had expected that some would.  It was emphasised that that should have been a contingency arrangement in place to manage this risk because the recruitment and training of new staff had affected service performance. 

 

Responding to a question regarding KPI 2 (Volume and Effectiveness of Input Resources), officers informed the Committee that there were no targets or incentives for the contractor to issue PCNs.  As part of the contractors bid, they were required to identify the resources required to enforce controlled areas.  PCN projections were used to identify the resources required to enforce, rather than monitor performance. 

 

Referring to KPI 12 (Lines and Signs Maintenance), the Committee questioned whose responsibility it was to maintain signs and lines.  Officers advised the Committee that NSL reported non-compliance (e.g. where signs and lines were deficient and prevented PCNs from being issued) and the Council would be responsible for bringing these up to standard.  It was noted that NSL could be commissioned to deliver signs and lines improvements, but their rates for this work were not currently cost effective.  The Committee noted that performance reporting against KPI 12 would not commence until month 26 of the contract. 

 

The Committee noted that there had been an increase in the number of appeals going to the Parking and Traffic Appeals Service and the increased number of successful appeals had resulted in a higher cost to the authority.  Members noted there were KPIs in the contract relating to issuing good quality PCNs to minimise instances of successful appeals. 

 

Officers reported that to date there had been no financial penalties issued to NSL due to failure to adhere to contractual terms.

 

RESOLVED that:-

 

1.            The Committee note the Parking Service Performance report.

 

2.            Officers be requested to provide details of enforcement areas requiring signs and lines improvements and a schedule for completing these works.

 

3.            The Committee request that the Cabinet Member for Environment, Housing & Environment Lead Commissioner and Street Scene Director undertake a root and branch review of parking service operations (paragraph 9.10 refers) with a view to rationalising the operation to improve the customer journey.

 

Wards affected: (All Wards);


21/06/2013 - 2027 - Wireless Concession Contract Award ref: 4827    Recommendations Approved

The Council has been involved in a joint London Boroughs procurement process to award concessions for the provision of an outdoor wireless (WiFi) network within the Borough as well as exclusive permission to use the Council’s street furniture, such as lamp columns, for the installation of ‘small cell’ equipment in support of 4G telecommunications.

 

The conclusion of a competitive dialogue process has resulted in the selection of Arqiva as the Council’s preferred bidder as it is the most economically advantageous tender.  This report provides authorisation to Award and Accept a Wireless Concession Contract with Arqiva.

Decision Maker: Cabinet Member for Environment

Decision published: 28/06/2013

Effective from: 06/07/2013

Wards affected: (All Wards);

Lead officer: Adam Driscoll


11/06/2013 - Development and Regulatory Services: Recommendation for Preferred and Reserved Bidder and Full Business Case ref: 4785    Recommendations Approved

Decision Maker: Budget and Performance Overview and Scrutiny Committee

Made at meeting: 11/06/2013 - Budget and Performance Overview and Scrutiny Committee

Decision published: 19/06/2013

Effective from: 11/06/2013

Decision:

The Committee received public comments from Mr Julian Silverman, Mr John Dix and Mr Daniel Hope. 

 

The Director for Place, Pam Wharfe, and the Commercial Director, Craig Cooper, delivered a presentation which: outlined the national context; provided detail on the Development and Regulatory Services (DRS) project (including financial benefits, service benefits and standards, service improvement proposals and staff impacts); detailed commercial aspects (including contractual arrangements and the joint venture); and informed the Committee of the decision making timeline.  Copies of the presentation were circulated at the meeting and were made available with the agenda papers for the meeting on the council’s website.

 

A Member questioned what action would be taken to mitigate against residents with protected characteristics being able to access web based services.  The Leader of the Council advised the Committee that a comprehensive Equalities Impact Assessment (EIA) had been completed to support the proposed decision.  The Member expressed concern that there was no evidence in the EIA to specify what mitigating steps would be taken during the lifetime of the contract. Officers informed the Committee that there were service commitments to equalities in the contract, adding that move towards more web based services would free up resources for providing the DRS face to face service which was a contractual commitment.

 

The Committee questioned whether the proposals would impact users of the Hendon Cemetery and Crematorium services.  Officers reported that transferring this service to the joint venture would lead to investment in facilities and overall service improvements as the contractor had committed to achieving the gold standard for cemeteries, an improvement from the current bronze standard.

 

The Committee noted that Scheduled 37 of the proposed contract enabled the Council to veto certain schemes proposed by Capita Symonds.  Officers clarified that even though elected Members would have the ability to veto schemes which potentially generated profits for the joint venture, Capita Symonds had provided a guaranteed level of profit per annum.

 

Members highlighted that a number of statutory services were included in the DRS service bundle and questioned how the joint venture would respond to legislative changes which required a reconfiguration of services and what the cost implications would be.  Officers reported that for services in scope, the joint venture would provide these.  Any contractual changes would be subject to a best value review and the Council would have the ability review and challenge any proposed contractual variations arising as a result of new legislation.

 

A Member noted that the borough was expected to experience demographic increases and changes in local economic circumstances over the lifetime of the contract and questioned how tightly the council were bound by volumes of service.  Officers advised that the sensitivity analysis (page 41, Appendix 1) highlighted that there would not be a change in price until there was a 10% increase or decrease in service levels.  It was emphasised that the price changes would only impact on the sub-set of services detailed in the sensitivity analysis and that if prices were increased, that would be beneficial to the joint venture and ultimately the Council.

 

A Member of the Committee commented that the savings delivered by the proposal would mean that there would be additional resources available for front-line services in future years, adding that elected Members would have more and better quality data on which to base future decisions.  Officers advised the Committee that the services included in the bundle of DRS services currently cost £4.5 million per annum which would reduce to £600K.

 

The Committee sought clarification regarding the possible imposition of new charges for services and increases in existing charges.  Officers reported that there were no proposals to introduce new charges.  It was noted that existing charges for services may be increased, but that decision making on these increases would be the responsibility of elected Members as was currently the case.  Members were advised that the joint venture would provide a level of flexibility around staffing which would enable additional work, such as parking reviews, to be completed without the Council having to recruit new staff.  The Committee noted that profits from trading out of borough were expected to deliver increased income. 

 

Officers advised the Committee that the Barnet Observatory was a joint project between Capita and Middlesex University to provide borough wide data which would assist in targeting services and making better informed decisions. 

 

A Member questioned whether the quality of core services provided in Barnet would be impacted by the requirement to provide services out of borough as part of the joint venture business case.  Officers advised the Committee that the joint venture would have the ability to develop services, such as building control, beyond the limitations and constraints of the services currently provided in-house.  This would place them in a better position to trade outside of the borough. 

 

Members expressed concern that the services in Barnet might be affected by the joint venture putting the best staff in areas where they were seeking to generate new business.  The Leader of the Council advised the Committee that there were contractual safeguards in place to ensure service levels, adding that it would be contrary to the best interests of Capita Symonds to provide a poor service in their host borough. 

 

The Committee noted that the Council were only able to recover 10% of Capita Symonds fee for poor performance.  Officers advised the Committee that it was usual practice for contractors to forego their profits for failing to performance against KPIs and that 10% was substantially more than the industry standard.  It was reported that there were penalties for failing to adhere to KPI’s and that the Council had the ability to ‘step-in’ to take control of services.  All costs associated with any step-in arrangements would be recharged to Capita Symonds.  If the services had to be re-produced as a result of the step-in, procurement costs would be charged to Capita Symonds. 

 

Members welcomed that the Council had the ability to step-in and take individual services back in-house.  However, it was noted that there was a possibility of multiple services requiring intervention and questioned at what point the Council would take a decision to exit from the joint venture.  It was questioned whether this had been written into the risk assessment for the project.  Officers undertook to provide a written response to the Committee on this point. 

 

Officers advised the Committee that even if the joint venture was terminated, Capita Symonds would still be required to pay the Council £2.9million of incomeper annum as set out in the formula guarantee.  It was emphasised that the Capita Symonds would be working in partnership with the Council to expand the business outside of the borough and seek to exploit market across the South East to deliver income growth. 

 

Members suggested that there may be pressure on the Cabinet (or in future, committee chairmen) to increase fees and charges to make the joint venture more viable.  It was noted that increased fees and charges would impact on service users rather than residents.  Officers added that when decisions were taken to increases fees and charges, an EIA was carried out to support these decisions. 

 

A Member highlighted that Table 9.5 (Summary Risk Analysis) had identified that 27 KPIs had not been accepted as being reliable by the provider.  Officers advised the Committee that the Council were in the process of base-lining each to ensure that they were robust and advised Members that all KPIs would be agreed before the contract was signed.  Responding to a question, Officers confirmed that new KPIs could be added during the contract lifetime to respond to changing circumstances. 

 

The Committee sought clarification on the provisions of Schedule 37 in the contract.  Officers advised that it contained a schedule of commitments, some of which were contractual and some of which were aspirational.  Schedule 37 detailed all commitments throughout the lifetime of the contact; this information would enable the Executive, Overview and Scrutiny Committees, the Commercial Team and Lead Commissioners to understand commitments and progress against these. 

 

A Member of the Committee referred to financial flows detailed in information provided to Members.  It was noted that some money was classified as guaranteed income and some as joint venture profit.  How profits would be distributed would be defined by the joint venture agreement. 

 

It was noted that the contract also included a list of proposals which could be taken forward to expand the business.  The Committee questioned how these had been derived.  Officers reported that the possible schemes detailed commercial activities that could be delivered by the joint venture both within and outside of Barnet.  Whilst Capita had specified benefits of £39.1million pounds and an element of this would come from business expansion.  The total value of the schemes contained in the schedule was up to £177million.  It was noted that some schemes may not be progressed because they might not be agreed by Members. 

 

Responding to a question relating to the joint venture providing statutory services and how the provision of these services could be maintained in the event of service failure, Officers reported that for some services (such as Environmental Health) there was an existing market which meant that these services would be not be difficult re-commission quickly. 

 

Members sought assurance about the financial capacity of the parent company and questioned whether there was any limit on liability.  Officers advised the Committee that the Council could step-in if there were concerns about the financial standing of the parent company.  It was noted that there were limits on limits on liability and these mainly related to the cost of re-procuring services (e.g. if the Council were close to end of the contract, the re-procurement costs would be lower).  Officers added that Capita were FTSE 100 listed company and had to provide guarantees to Financial Services Authority.  They were also contractually obliged to inform the Council in the event of financial distress. 

 

The Committee noted that there were contract review points built in at years four and seven.  It was questioned what the impact on service delivery would be if at year seven the Council indicated that they were seeking to withdraw from the joint venture.  Officers emphasised that if Capita Symonds began to withdraw services at the later stages of the contract this would cause reputational damage and would be detrimental to their future business interests.  It was highlighted that effective contract management was fundamental and that there would be continual monitoring via the Commercial Team, Council Directors, Executive and Contract Monitoring Overview and Scrutiny Committee. 

 

A Member highlighted that approximately 30% of employees in the joint venture would be employed on joint employment contracts.  It was noted that the Council had managed to identify a workaround to ensure that statutory functions could be delivered by the joint venture.  There were, however, concerns that this was against the spirit of the legislation which required the Council to deliver these functions and that there could be possible commercial conflicts of interest with a private company delivering quasi-judicial functions.  Officers reported that Schedule 27 of the contract dealt with conflicts of interests and would be sufficient to address this. 

 

It was noted that the joint employment contracts would be administered by the joint venture.  Officers were requested to provide details of where joint employment contracts had been used in other areas.

 

Responding to a question regarding the abolition of the Council, Officers advised the Committee that should the Council ceased to exist, all assets and liabilities would transfer to a new authority.

 

In relation to democratic accountability and control, a Member highlighted that contractual performance would be subject to scrutiny at the Contract Monitoring Overview and Scrutiny Committee.  It was noted that decisions relating to fees and charges would be made by elected Members.  Officers confirmed that external Delivery Units would be required to attend committee to give account to Members when circumstances required.  It was noted that there would also be a DRS Member Liaison Officer who would assist elected Members and provide links to enhanced ward based data.

 

A Member referred to the statement by the Leader of the Council made in September 2012 that he was not aware that it was proposed to deliver the DRS cluster of services via a joint venture and questioned how this had emerged as the preferred option.  The Leader informed the Committee that, after discussion with officers and in light of additional information, he had reconsidered his position.  He emphasised that the decision was primarily based on the guaranteed savings offered by Capita Symonds, rather than the income growth proposals.

 

A Member highlighted that elected Members set the policy direction of the Council and it was the responsibility of the Officers to develop options and implement the decisions of Members. 

 

Councillor Schneiderman MOVED that the meeting be extend until 10.30pm.  The Chairman reported that there was no constitutional provision which enabled this to take place.

 

At the request of Councillor Moore, the Leader of the Council provided assurance to the Committee that the contract would not be signed until the outcome of the judicial review appeal process was known.

 

A Member highlighted that there had been a previous request for the Committee to receive specialist external advice to assist them in their role scrutinising the DRS decision and that this had not been progressed, despite there being adequate time for this. 

 

Councillor Moore MOVED that a formal consultation process should take place with residents in advance of the contract being signed.  This proposal was duly seconded.  Upon being put to the vote, the proposal was lost.

 

Councillor Marshall MOVED that the Committee endorse the proposals to Cabinet due to the benefits to residents.  This proposal was duly seconded.  Upon being put to the vote, the proposal was won.

 

Councillor Mittra MOVED that the decision be deferred to enable a full in-house bid to developed and assessed.  This proposal was duly seconded.  Upon being put to the vote, the proposal was lost.

 

RESOLVED that:

 

1.      the Committee endorse the proposals as set out in Annex 1 (Development and Regulatory Services: Recommendation for Preferred and Reserve Bidder and Full Business Case) for adoption by Cabinet.

 

2.      Officers provide a written response to the Committee regarding the stage at which the Council would exit from the Joint Venture due to multiple services requiring step-in arrangements to be invoked.

 

3.      Officers be requested to provide details of other areas where statutory service had been delivered by joint employment contacts. 

 

Wards affected: (All Wards);


23/05/2013 - 2030 - Highway License for the Mill Hill Eruv ref: 4800    Recommendations Approved

The report seeks authorisation to grant a Highway Licence in relation to the Mill Hill Eruv. The licence will be run for an initial period of 5 years prior to consideration for renewal.

Decision Maker: Director for Place

Decision published: 18/06/2013

Effective from: 23/05/2013

Wards affected: Mill Hill;


14/05/2013 - 2019 - Telford Road NW9 (Off Perryfield Way) - Highway Agreement under Sections 38 and 278 of the Highways Act 1980 ref: 4754    Recommendations Approved

To seek authorisation to process a highway agreement pursuant to the provisions of Sections 38 and 278 of the Highways Act 1980 for works on Telford Road and Perryfield Way, NW9.

Decision Maker: Director for Place

Decision published: 23/05/2013

Effective from: 14/05/2013

Wards affected: West Hendon;


29/04/2013 - 2042 - Amendments to the Parking Layout and/or the Introduction of New Waiting Restrictions at a Number of Locations throughout the Borough ref: 4727    Recommendations Approved

This report details the decision of the Director for Place to authorise carrying out a statutory consultation on proposals to amend the parking layout in: Belmont Avenue/Ashurst Road/Evelyn Road/Heddon Road/Mount Pleasant EN5; St Vincents Lane NW7; Taylors Lane EN5; Bulwer Road, Shaftesbury Avenue EN5; Lytton Road, Artesian Grove EN5; Sterling Avenue EN5; Dudrich Close N11;The Fairway N20; Scholars Close EN5; Partingdale Lane NW7; Tillingbourne Gardens N3; and Trinder Road EN5.

Decision Maker: Director for Place

Decision published: 14/05/2013

Effective from: 29/04/2013

Wards affected: Coppetts; East Barnet; Finchley Church End; High Barnet; Mill Hill; Oakleigh; Underhill;


30/04/2013 - 1979 - Parking Service Roll Out of Credit and Debit Card Machines ref: 4674    Recommendations Approved

This report details the decision of the Cabinet Member for Environment to authorise a further procurement process to enable purchasing further credit/debit card machines and to agree an amendment to the installation locations of machines previously procured.

Decision Maker: Cabinet Member for Environment

Decision published: 02/05/2013

Effective from: 30/04/2013

Wards affected: (All Wards);


23/04/2013 - 2015 - Redevelopment at Grahame Park Estate, NW9, Phase 1B Sub-phase 2 (West) - Stopping up of Highway under Section 247 of the Town and Country Planning Act 1990 ref: 4677    Recommendations Approved

This report details the decision of the Director for Place to authorise the stopping-up of highway land within the boundaries of phase 1B sub-phase 2 (West) of the redevelopment of Grahame Park Estate, NW9

Decision Maker: Director for Place

Decision published: 29/04/2013

Effective from: 23/04/2013

Wards affected: Colindale;


23/04/2013 - 2014 - Redevelopment at Grahame Park Estate, NW9, Phase 1B Sub-phase 2 (East) - Stopping up of Highway under Section 247 of the Town and Country Planning Act 1990 ref: 4676    Recommendations Approved

This report details the decision of the Director for Place to authorise stopping-up highway land within the boundaries of phase 1B sub-phases 2 (East) of the redevelopment of Grahame Park Estate, NW9

Decision Maker: Director for Place

Decision published: 29/04/2013

Effective from: 23/04/2013

Wards affected: Colindale;


02/04/2013 - 2003 - People Changes for Streetscene Directorate ref: 4625    Recommendations Approved

This report details the decision of the Director for People to approve people changes within the Streetscene Directorate.

Decision Maker: Director for Place

Decision published: 10/04/2013

Effective from: 02/04/2013

Wards affected: (All Wards);


12/02/2013 - 1974 - Redevelopment at Grahame Park Estate, NW9, Phase 1B Sub-phase 1 ref: 4594    Recommendations Approved

This report seeks authority to enter into an Agreement under Sections 38 and 278 of the Highways Act 1980.

Decision Maker: Director for Place

Decision published: 25/03/2013

Effective from: 12/02/2013

Wards affected: Colindale;


13/03/2013 - 1949 - Amendments to the Parking Layout in Regents Park Road N3 and Vivian Avenue NW4 ref: 4582    Recommendations Approved

This report details the decision of the Housing and Environment Lead Commissioner to carry out a statutory consultation on proposals to introduce certain lengths of waiting restrictions in Regents Park Road N3 and Vivian Avenue NW4 to allow for loading to take place, as follows:

·         Regents Park Road – a section of existing short stay ‘pay by phone’ parking bay to include a length of waiting restriction

·         Vivian Avenue – a section of existing short stay ‘pay by phone’ parking bay to include a length of waiting restriction

 

Decision Maker: Housing and Environment Lead Commissioner

Decision published: 13/03/2013

Effective from: 13/03/2013

Wards affected: Finchley Church End; West Hendon;


25/02/2013 - Environment, Planning and Regeneration Fees and Charges for 2013/2014 ref: 4507    Recommendations Approved

Decision Maker: Cabinet Resources Committee

Made at meeting: 25/02/2013 - Cabinet Resources Committee

Decision published: 27/02/2013

Effective from: 06/03/2013

Decision:

For the reasons set out in the Cabinet Member’s report,

 

RESOLVED

 

That the Director for Place be authorised, in consultation with the relevant Cabinet members, to make changes to the Charging Schedule as detailed in Appendices A, B and C of the report subject to consultation findings and Appendix D (Equality Impact Assessments) (EIA) as required to progress through approval and adoption by the Committee to take effect from 1 April 2013, or as soon as practicable.

Wards affected: (All Wards);


07/02/2013 - 1929 - Extension of the Chipping Barnet Controlled Parking Zone ref: 4498    Recommendations Approved

This report details the intention to proceed to statutory consultation proposals to extend the Chipping Barnet Controlled Parking Zone to include Elton Avenue, Woodfall Avenue and Milton Avenue EN5.

Decision Maker: Director for Place

Decision published: 08/02/2013

Effective from: 07/02/2013

Wards affected: Underhill;


21/01/2013 - Summary Delegated Powers Reports - January 2013 ref: 4491    Recommendations Approved

This page outlines Summary Delegated Powers report(s) within January 2013.

 

Decision Maker: Director for Place

Decision published: 01/02/2013

Effective from: 21/01/2013


23/11/2010 - 1191 - Development at Colindale Hospital Site, Colindale NW9 – Road Adoption Agreement Under Section 38 of the Highways Act 1980 ref: 4482    Recommendations Approved

The report seeks authorisation to enter into a road adoption

agreement under the Section 38 of the Highways Act 1980.

Decision Maker: Interim Director of Environment, Planning and Regeneration

Decision published: 31/01/2013

Effective from: 23/11/2010

Wards affected: Colindale;


10/01/2013 - 1876 - Merchant Acquiring Machines and the Processing of Debit and Credit Card Transactions ref: 4442    Recommendations Approved

This details the decision of the Leader of the Council to:

1.      Authorise re-procurement of the contract for Merchant Acquiring Machines and the Processing of Debit and Credit Card Transactions through the Government Procurement Scheme (GPS) under their Framework Agreement; and

2.      Enter into a contract with Barclaycard for Merchant Acquiring Service for a period of three years on the basis of the Framework Agreement which includes a provision for the Council to terminate on six months’ notice.

 

Decision Maker: Leader of the Council

Decision published: 10/01/2013

Effective from: 10/01/2013

Wards affected: N/A;


12/12/2012 - 1881 - Outer London Fund Round 2 North Finchley – Appointment of Public Realm Design Team ref: 4396    Recommendations Approved

This report details the decision of the Assistant Director Strategic Planning and Regeneration to formally appoint Muf Architecture/Art LLP as Public Realm Design Team in connection with the delivery of the North Finchley Town Centre project funded by the Mayor’s Outer London Fund.

Decision Maker: Assistant Director of Strategic Planning and Regeneration

Decision published: 14/12/2012

Effective from: 12/12/2012

Wards affected: West Finchley; Woodhouse;


06/12/2012 - Purchase and installation of Credit and Debit Card pay & display machines in paid for parking car parks and initial on street locations ref: 4387    Recommendations Approved

Decision Maker: Interim Director of Environment, Planning and Regeneration

Decision published: 07/12/2012

Effective from: 06/12/2012

Decision:

The purpose of this report is to seek approval to enter into a contract with Parkeon Limited to provide and install pay and display machines at selected locations


26/11/2012 - 1867 - Montagu Road ref: 4367    Recommendations Approved

The purpose of this report is to detail the findings of parking and traffic investigations, including parking and traffic surveys, and advise on a way forward for proposed improvements, and details the intention to proceed to statutory consultation

Decision Maker: Interim Director of Environment, Planning and Regeneration

Decision published: 28/11/2012

Effective from: 26/11/2012

Wards affected: West Hendon;


21/11/2012 - 1868 - Barnet Copthall Stadium - CPZ ref: 4369    Recommendations Approved

The purpose of this report is to advise of the outcome of the Statutory consultation on the proposed Event Day Controlled Parking Zone in the area surrounding Allianz Park (Barnet Copthall Stadium), after approval was granted to develop the stadium in order to accommodate Saracens Rugby Club’s home matches.

Decision Maker: Interim Director of Environment, Planning and Regeneration

Decision published: 27/11/2012

Effective from: 21/11/2012

Wards affected: Finchley Church End; Hale; Hendon; Mill Hill;


05/11/2012 - 1847 - North Finchley Parking Review – Experimental introduction of Parking Changes. ref: 4345    Recommendations Approved

This report recommends the introduction of parking changes on an experimental basis following the completion of a North Finchley Town Centre parking review. 

Decision Maker: Cabinet Member for Environment

Decision published: 05/11/2012

Effective from: 05/11/2012

Wards affected: West Finchley; Woodhouse;


16/10/2012 - 1831 - Authorisation and acceptance of mini tender for Footpath Improvement Works at Charter Green ref: 4326    Recommendations Approved

Authorisation and acceptance of mini tender for Footpath Improvement Works at Charter Green as part of the wider Henley’s corner junction improvements.

Decision Maker: Interim Director of Environment, Planning and Regeneration

Decision published: 17/10/2012

Effective from: 16/10/2012

Wards affected: Finchley Church End;


28/08/2012 - 1795 - Proposed Event Day Controlled Parking Zone in the vicinity of Barnet Copthall Stadium, NW4 ref: 4285    Recommendations Approved

The purpose of this report is to propose an Event Day Controlled Parking Zone in the area surrounding Barnet Copthall Stadium after approval was granted to develop the stadium in order to accommodate Saracens Rugby Club’s home matches.

Decision Maker: Interim Director of Environment, Planning and Regeneration

Decision published: 28/08/2012

Effective from: 28/08/2012

Wards affected: Finchley Church End; Hale; Hendon; Mill Hill;


17/08/2012 - 1780 - Disabled Parking Bay_Exempt ref: 4276    Recommendations Approved

This report details objections to the proposals to provide disabled parking bays. 

Decision Maker: Interim Director of Environment, Planning and Regeneration

Decision published: 20/08/2012

Effective from: 17/08/2012

Wards affected: Hale; Mill Hill; West Finchley;


23/07/2012 - 1740 - Amendments to the parking layout in the Brent Cross Station and Golders Green Controlled Parking Zones ref: 4230    Recommendations Approved

Decision Maker: Interim Director of Environment, Planning and Regeneration

Decision published: 25/07/2012

Effective from: 23/07/2012

Decision:

This report details the intention to carry out a statutory consultation on proposals to amend the parking layout in the Brent Cross Station and Golders Green Controlled Parking Zones in order to meet local demands. The details and locations are:

  • Woodlands NW11 – extension of existing ambulance bay outside Hanover Mead
  • Menorah Primary School – provision of long stay pay by phone parking bays
  • Highfield Road NW11 – conversion of business bay to general permit bay outside Ray Court
  • Golders Green Road NW11– conversion of pay by phone bay to dual use parking bay outside Phildor Court
  • Golders Manor Drive NW11 – conversion of pay by phone parking bay  to resident permit holders bay outside Nos. 1-14

Kisharon School – provision of long stay pay by phone parking bays

Wards affected: Golders Green;


09/07/2012 - 1723 - Environment, Planning and Regeneration Procurement Measures - Countryside Management Operations ref: 4209    Recommendations Approved

This details the decision of the Interim Director of Environment, Planning and Regeneration to accept quotations for five Lots for the provision of countryside management operations throughout the London Borough of Barnet.  The period for the contract is 2 July 2012 to 31 March 2013.  Lot 1 has been awarded to Countryside Contracts and Lots 2 to 5 to Bush Wheeler Services Limited.

Decision Maker: Interim Director of Environment, Planning and Regeneration

Decision published: 10/07/2012

Effective from: 09/07/2012

Wards affected: (All Wards);


06/06/2012 - 1698 - Restructure of Highways Network Management – Deletion and Creation of New Roles ref: 4159    Recommendations Approved

This report details the decision of the Interim Director of Environment, Planning and Regeneration to restructure the Network Management section within Highways Department. 

Decision Maker: Interim Director of Environment, Planning and Regeneration

Decision published: 12/06/2012

Effective from: 06/06/2012

Wards affected: (All Wards);


21/05/2012 - 1677 - Seeking retrorespective approval to accept quotation for the development of HAMP and increase the value of works carried out by Appia Infrastructure Solutions - Exempt ref: 4140    Recommendations Approved

To report exempt information relating to the accompanying public report which seeks retrospective approval to accept quotation from Appia Infrastructure Solutions for the development of HAMP based on the original procurement exercise carried out and to increase the relevant purchase order for additional work carried out.

Decision Maker: Interim Director of Environment, Planning and Regeneration

Decision published: 22/05/2012

Effective from: 21/05/2012

Wards affected: (All Wards);


21/05/2012 - 1677 - Seeking retrorespective approval to accept quotation for the development of HAMP and increase the value of works carried out by Appia Infrastructure Solutions. ref: 4139    Recommendations Approved

This report seeks retrospective approval to accept quotation from Appia Infrastructure Solutions for the development of HAMP based on the original procurement exercise carried out, and to increase the relevant purchase order for additional work carried out.

Decision Maker: Interim Director of Environment, Planning and Regeneration

Decision published: 22/05/2012

Effective from: 21/05/2012

Wards affected: (All Wards);