Council decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Decisions published

18/04/2019 - Chief Officer Decisions Strategic Director - Adults, Communities & Health 01/01/2019 - 29/03/2019 ref: 7266    For Determination

Decision Maker: Strategic Director of Adults, Communities and Health

Decision published: 18/04/2019

Effective from: 18/04/2019

Wards affected: (All Wards);


27/11/2018 - Business Planning 2019-2024 ref: 7068    Recommendations Approved

Agree and consider proposals for the committee in line with the Council’s MTFS process.

Decision Maker: Assets, Regeneration and Growth Committee

Made at meeting: 27/11/2018 - Assets, Regeneration and Growth Committee

Decision published: 12/12/2018

Effective from: 27/11/2018

Decision:

Following consideration of the item, the Chairman moved to the vote.  The votes were recorded as follows:

 

For               6

Against         4

Abstain         0

 

RESOLVED that:

 

1.     That the Committee note the corporate priorities (Enclosure 1); and approve the additional priorities and approach to delivery for this Theme Committee, as set out in Enclosure 2, for final approval by Full Council.

 

2.     That the Committee considers the initial inequalities impact assessments and approve the savings proposals, for referral to Policy and Resources Committee, set out in Appendix A, prior to final approval by Full Council.

 

Wards affected: (All Wards);


22/12/2017 - Summary DPRs - December 2017 ref: 6803    Recommendations Approved

A list of delegated decisions taken in November and December 2017.

Decision Maker: Head of Governance

Decision published: 22/12/2017

Effective from: 22/12/2017

Wards affected: (All Wards);


29/11/2017 - Council Tax Base for 2018-19 ref: 6794    Recommendations Approved

This report sets out the Council Tax Base for 2018-19 which must be notified to major precepting authorities by 31 January of the preceding financial year.

 

Decision Maker: Director of Resources (Section 151 Officer and Chief Finance Officer)

Decision published: 18/12/2017

Effective from: 29/11/2017

Wards affected: (All Wards);


20/07/2017 - Brent Cross Cricklewood Scheme – DB Cargo ref: 6667    Recommendations Approved

Decision Maker: Deputy Chief Executive

Decision published: 01/08/2017

Effective from: 20/07/2017


05/06/2017 - Summary DPR List - May 2017 ref: 6645    Recommendations Approved

Publication of Summary DPR List for May 2017 by the Governance Service

Decision Maker: Head of Governance

Decision published: 21/06/2017

Effective from: 05/06/2017

Wards affected: (All Wards);


01/04/2017 - Objection received to the proposed Zebra Crossing on East End Road related to Archer Academy; JN ref: 6628    Recommendations Approved

That having considered the objections received to the statutory consultation on the proposals outlined in this report, that Officers should implement the Zebra Crossing on East End Road, N2 and the School Keep Clear Marking as per Drawings number BC/000663-02_100-02- Rev 4, BC/000663-02_100-03 Rev 4 and BC/000663-02_1200-02 Rev 0, reducing timing of the School Keep Clear Markings to 17:45pm from the original proposal (18:15pm).

 

Decision Maker: Commissioning Director Environment

Decision published: 18/05/2017

Effective from: 01/04/2017

Wards affected: East Finchley;


11/05/2017 - Bus Stop Clearway - Review of Consultation responses ref: 6627    For Determination

Transport for London (TfL), as part of the London Bus Stop Accessibility programme, aim to improve accessibility at bus stops and to implement Bus Stop Clearways to allow buses to pull in adjacent to the kerb and bus shelters.

 

Following consultation with residents objections to the implementation of the bus stop clearway markings have been received regarding No. 16 bus stops.  This report outlines the details of the individual objections and the proposed action to be taken in each bus stop location.

 

Decision Maker: Commissioning Director Environment

Decision published: 11/05/2017

Effective from: 11/05/2017


15/03/2017 - Footway Parking Review Update ref: 6617    Recommendations Approved

Decision Maker: Environment Committee

Made at meeting: 15/03/2017 - Environment Committee

Decision published: 24/04/2017

Effective from: 15/03/2017

Decision:

The Commissioning Director for Environment introduced the report.  He detailed the outcome of the review of footway parking undertaken in the 71 roads and requested that further consultation be carried out with all Members of the Council.  He stated that this these roads had not been formally exempted from the London Wide footway parking ban and this report outlined the review undertaken together with the necessary measures and recommendations to formally exempt these roads to meet the requirements of the Council’s agreed Parking Policy.

 

Councillor Peter Zinkin proposed an amendment to recommendation 3 to ensure that there was not automatic enforcement on roads other than the 71 and that enforcement on any other road should be subject to judgement to be exercised by an officer of the Council.  He added that this would provide necessary flexibility.  The amendment was seconded by Councillor John Hart.

 

This was agreed by the Committee.

 

Having considered the report the Committee:

 

RESOLVED that:

 

1.         The Committee note the contents of this report and appendices.

 

2.      That subject to the 5 roads listed below the Committee resolved to authorise the parking of vehicles completely on or part of the footway in Barnet in accordance with Section 15(4) and 15(5) of the GLC General Powers Act 1974, beginning with the 71 roads listed in Appendix B of this report where identified.

 

3.         That subject to the above agreed amendment the Committee resolves to authorise the enforcement of illegal footway parking by the Parking Enforcement Contractor in roads where footway parking is not permitted in line with the Council’s Parking Policy following the actions set out in Paragraph 3.

 

4.         That subject to the 5 roads listed below the Committee approved the recommended options listed in Appendix A of this report in relation to the proposed measures to regulate footway parking in the 71 prioritised roads, subject to Ward Members / residents consultation and Equality Impact Assessments (EQIA) at an estimated total one off cost of £244,417.11 to be met from the Service Development Reserves.

 

5.         That the Commissioning Director is authorised to resolve any objections received from residents and businesses during the consultation process and proceed with implementation in consultation with Ward Members.

 

6.         That the Environment Committee approves the process for considering new requests for footway parking as detailed in Paragraph 4 of this report.

7.         The Committee agreed resolution 1 – 6 above subject to the 5 roads listed below and the deletion on paragraph 4.2 as follows:

 

If a new request is made for footway parking, until the investigation is completed and a decision made whether to permit footway parking in a given road, footway parking will not be permitted and the applicant will be informed accordingly.

 

 

Road 1

Courthouse Road

Road 2

Courthouse Gardens

Road 3

Pyecombe Corner

Road 4

Lullington Garth

Road 5

Twineham Green

 


31/03/2017 - Contracts Award for Accommodation and Support Services (Lot 1 Support at Home) ref: 6591    Recommendations Approved

Decision Maker: Commissioning Directior Adults and Health

Decision published: 31/03/2017

Effective from: 31/03/2017

Decision:

Policy and Resources Committee agreed on 16 December 2015 in the 2016/17 forward plan to authorise procurement of Accommodation and Support Services.  The Services were put out to tender on 16 September 2016 and invited applications to apply to join an approved list of providers.  Following the procurement process, it is recommended that the providers listed in this report are awarded contracts under accommodation and support

Lot 1 (Support at Home). The services under Lot 1 are due to commence on 1July 2017. The contract term is three years with the option to extend for a further two years if deemed suitable.

Wards affected: (All Wards);


29/03/2017 - Contracts Award for Accommodation and Support Services (Lots 2-8) ref: 6590    Recommendations Approved

Decision Maker: Commissioning Directior Adults and Health

Decision published: 29/03/2017

Effective from: 29/03/2017

Decision:

Policy and Resources Committee agreed on 16 December 2015 in the 2016/17 forward plan to authorise procurement of Accommodation and Support Services. The Services were put out to tender on 16 September 2016 and invited applications to apply to join an approved list of providers. Following the procurement process, it is recommended that the providers listed in this report and at appendix A are awarded contracts under accommodation and support lots 2 to 8 inclusive. (Services under lot 1 are due to commence on 1 June 2017 and will be subject to a separate report). The contract term is three years with the option to extend for  a further two years if deemed suitable.

Wards affected: (All Wards);


21/03/2017 - Authorise the award of framework for the provision of specialist 1:1 mentoring support services ref: 6582    Recommendations Approved

Decision Maker: Assistant Director Adult Social Care

Decision published: 21/03/2017

Effective from: 21/03/2017

Decision:

This report awards a framework agreement for the provision of specialist 1:1 mentoring support services for a period of an initial one year term with the option to extend for a further two separate years, commencing from 1st April 2017 to the value of up to £140,000 per annum, with a total extension value of up to £420,000.

 

Wards affected: (All Wards);


28/02/2017 - Changes to the Council's Fairer Contributions Policy ref: 6558    Recommendations Approved

Decision Maker: Commissioning Director (Adults and Health)

Decision published: 28/02/2017

Effective from: 28/02/2017

Decision:

This report seeks approval for the following changes to the Council’s Fairer Contributions Policy:

1)    Raising the maximum charge rate for home care services from £13.84 per hour to the lowest hourly rate the Council pays to its strategic home care providers (currently £15.28 per hour). This will start on 3 April 2017 and be reviewed annually.

2)    Raising the maximum charge for day care to reflect the actual amounts the Council pays to its day care providers for an individual’s day care. This will start on 3 April 2017 and be reviewed annually.

3)    Including the full amount of higher rate care component of the Disability Living Allowance and higher rate of Attendance Allowance as income when determining how much someone can afford to contribute towards the cost of their care. This would start on 3 April 2017.

4)    Treating Personal Independence Payments daily living component (standard and enhanced rate) in full as income. This would start on 3 April 2017.

Aligning the Council’s guaranteed minimum income within our Fairer Contributions Policy to the Department of Health’s guaranteed minimum income or the current level as set out in the Fairer Contributions Policy (2016/17) whichever is the highest.

Wards affected: (All Wards);


15/02/2017 - Award of contract for supply of Electoral Registration and Elections Management software system ref: 6528    Recommendations Approved

Decision Maker: Assurance Director

Decision published: 15/02/2017

Effective from: 15/02/2017

Decision:

This report seeks authorisation to award a three year contract to Democracy Counts Ltd for the supply, maintenance, training and support of an Electoral Registration and Elections Management software system (‘Elector8’). The contract will commence on 1 April 2017, with the option to extend the contract for one additional year subject to performance and budget.

 

Wards affected: (All Wards);


13/02/2017 - Submission of the completed Authority Proforma Tool (the APT) (the formula for school funding) to the DfE ref: 6527    Recommendations Approved

Decision Maker: Commissioning Director, Children and Young People

Decision published: 14/02/2017

Effective from: 13/02/2017

Decision:

The report describes the detailed assumptions underpinning the proposals for allocating budgets to schools and early years providers in 2017/18.  These assumptions are reflected in the completed Authority Proforma Tool (the APT) which was submitted to the Department for Education by the deadline of 20th January 2017. The report seeks approval for the revised submission dated 13 February 2017.

Wards affected: (All Wards);


09/02/2017 - Integrated Community Equipment Service (ICES)- Agreement for short extension of existing service for safe transition to new single provider contract framework ref: 6518    Recommendations Approved

Decision Maker: Commissioning Directior Adults and Health

Decision published: 10/02/2017

Effective from: 09/02/2017

Decision:

 

1.            This report seeks approval by Adults and Health Commissioning Director for extension to the Integrated Community Equipment Service call-off agreement with Medequip Assistive Technology Limited for three months from 1st April 2017 to 30th June 2017, at an estimated value of c£751,724 (combined CCG/LA value) through emergency waiver of Contract Procedure Rule (CPRs), under the Council’s Constitution (Contract Procedure Rules, Section 15) stating that Directors, Assistant Directors, Commissioning Directors and Heads of Service may take decisions on emergency matters in consultation with the Chairman of Policy and Resources Committee, providing they report to the next available Policy and Resources Committee. This report will set out the reasons for the emergency waiver.

 

2.            The continuity of current provision for three months from 1st April 2017 is critical to enable the safe transfer from the existing provider, Medequip, to the newly procured Barnet Integrated Community Equipment Framework to Millbrook Healthcare Ltd, due to unforeseen delays in awarding the new contract by the 1st of April.  

 

3.            On the 16th December 2016, a contract award DPR (appended) authorised the approval to award the new Single Supplier Integrated Community Equipment Framework, following end of standstill period, to Millbrook Healthcare Ltd from the 1st April 2017. This report also seeks authorisation to amend the commencement and end date for the contract as stated in the award DPR from the 1st April 2017 – 30th March 2020 to the 1st July 2017 - 30th June 2020. The period of the agreement is the same namely for a period of three years, with the option to extend for an additional year (+1) to 30th June 2021.

 

4.            There is a statutory duty on Local Authorities to meet eligible social care needs and community equipment is an important way of meeting those needs and maintaining the person’s independence. It should be noted that community equipment is increasingly important in terms of facilitating a range of local authority and health objectives and strategies, as well as in making whole systems savings. For example, community equipment is important to keep service users independent and safe in the community, thus reducing demand for hospital-based services (through avoiding admissions or more timely discharge), helping avoid expensive residential care and avoiding or reducing the cost of residential care packages.

 

Wards affected: (All Wards);


27/01/2017 - Procurement of the services of a surveyor for overseeing works in relation to housing enforcement cases and properties acquired through compulsory purchase action ref: 6501    Recommendations Approved

This report agrees the following:

 

That the Commissioning Director-Growth and Development agrees to procuring the services of a Surveyor for work on housing enforcement related cases including properties purchased through CPO for a period of two years, with an option to extend for a further year subject to performance and budget. The contract value will not exceed £164,000.

Decision Maker: Commissioning Director, Growth and Development

Decision published: 27/01/2017

Effective from: 27/01/2017

Wards affected: (All Wards);


10/01/2017 - Write off of Council Tax and Business Rates debts under £5000 ref: 6488    For Determination

This report proposes the write off of individual debts for Council Tax and Business Rates of less than £5000, which are uncollectable for reasons provided in this report, with a total write off sum of £955,091.16 for Council Tax and £531,388.86 for Business Rates.

Decision Maker: Chief Executive and Head of Paid Service

Decision published: 12/01/2017

Effective from: 10/01/2017

Wards affected: (All Wards);


09/12/2016 - Preferred partner organisations for Barnet's Partnership Libraries ref: 6487    Recommendations Approved

Decision Maker: Commissioning Director, Children and Young People

Decision published: 11/01/2017

Effective from: 09/12/2016

Decision:

On the 4th April 2016, the Council approved Barnet’s Future Library Strategy and within this strategy, four libraries (East Barnet, South Friern, Mill Hill and Childs Hill) will become community run Partnership Libraries from the 1st April 2017.  These libraries will continue to form part of the Barnet library network and agreements with partner organisations will last for 10 years. The successful partners will receive an annual enabling grant to support the operation of the service, alongside volunteers which they will recruit from the local community. The council has now concluded the process to identify partner organisations and has identified partner organisations for each of the four Partnership Libraries. A period of transition will now commence during which the preferred partner organisations will be supported to refine and develop their business plans and prepare to operate the library.

 

Wards affected: Childs Hill; Coppetts; East Barnet; Mill Hill;


21/12/2016 - Monthly List of Summary DPRs-December 2016 ref: 6486    Recommendations Approved

Decision Maker: Head of Governance

Decision published: 23/12/2016

Effective from: 21/12/2016

Wards affected: (All Wards);


19/12/2016 - Oak Lodge Special School Academy Conversion: Commercial Transfer Agreement and Lease of the School Premises ref: 6483    Recommendations Approved

Oak Lodge Special  School, a Community School, has been approved by the Secretary of State to convert to an Academy as part of a multi-academy trust (Barnet Special Education Trust). As part of the conversion process, the Council is required to grant a lease of the land and buildings used by Oak Lodge Special School to the Academy Trust in the terms of the model long term Department for Education Academy Lease and this report sets out the main terms.

The Council, the Governing Body of the School, and the Academy Trust are also required to execute a Commercial Transfer Agreement, which includes information relating to: (i) any employees of the Council or the Governing Body who are assigned to the School and who will transfer from the employment of the Governing Body or the Local Authority to the new Academy Trust; and (ii) assets and contracts which will transfer from the Local Authority or the Governing Body to the new Academy Trust, together with other rights and obligations of the Council or the Governing Body.

Decision Maker: Commissioning Director, Children and Young People

Decision published: 22/12/2016

Effective from: 19/12/2016

Wards affected: East Finchley;


14/12/2016 - Authorisation to commission workforce learning and development based on systemic principles for children's social care ref: 6474    Recommendations Approved

Decision Maker: Assistant Director of Children’s Social Care Family Services

Decision published: 14/12/2016

Effective from: 14/12/2016

Decision:

Authority to commission workforce learning and development based on systemic principles, up to the value of £150,000 in 2016-17 and over the contract lifetime, for the children’s social care workforce and relevant practitioners.

 

Wards affected: (All Wards);


11/11/2016 - Electoral Registration and Elections Software Management System ref: 6462    Recommendations Approved

This report authorises the Head of Electoral Services (working with the London Borough of Barnet’s Corporate Procurement) to seek quotations for the supply, maintenance and support of a software system to manage Electoral Registration and Elections within Electoral Services for a period of three years, with the option to extend for one additional year.  This is required to enable continuity of service when the existing contract expires on 31 March 2017.

 

A modern, robust and fully supported Electoral Registration and Elections Management Software system is essential to Barnet’s Electoral Services in order to ensure that they can effectively deliver the essential functions of the Electoral Registration Officer and Returning Officer of the Council in full compliance with all statutory requirements.

 

This authorisation is sought in accordance with Barnet’s Contract Procedure Rules.

Decision Maker: Interim Assurance Director

Decision published: 07/12/2016

Effective from: 11/11/2016

Wards affected: (All Wards);


06/12/2016 - Monthly List of Summary DPRs - November 2016 ref: 6460    Recommendations Approved

This is a list of decisions taken under delegated powers in the month of November 2016.

Decision Maker: Head of Estates

Decision published: 06/12/2016

Effective from: 06/12/2016

Wards affected: (All Wards);


02/12/2016 - Contract Award for Telecare ref: 6579    Recommendations Approved

In June 2016, Adults and Safeguarding Committee approved a procurement exercise to appoint a new telecare provider, in order to reach more people and achieve savings through the reduction and avoidance of care costs.

 

Following a procurement process with three compliant bids, Argenti Partnership / PA Consulting scored highest on both quality and pricing evaluation, which were weighted at 60% and 40% respectively.

 

The telecare contract is due to commence in April 2017 with an initial term of three years and the option to extend for up to two more years. 

 

The aim of the telecare service is to firmly embed the use of technology as part of mainstream care provision, mobilise innovation for the benefit of Barnet residents, and more clearly understand, measure and realise the financial and non-financial benefits of telecare.

 

The telecare service will support our commitment to prevent, reduce and delay social care needs, to support people to live independently for longer, and to provide greater assurance for family members and informal carers.

 

DECISION:

 

To award the Telecare contract to Argenti Partnership / PA Consulting for a period of three years with the option to extend by up to two further years subject to satisfactory performance and budget.

Decision Maker: Adults and Communities Director

Decision published: 02/12/2016

Effective from: 02/12/2016

Wards affected: (All Wards);


29/11/2016 - Contract Award for provision of Enablement ref: 6459    Recommendations Approved

Decision Maker: Adults and Communities Director

Decision published: 29/11/2016

Effective from: 29/11/2016

Decision:

Following the termination of one of the Enablement contracts for service in October the Council needs to award a new Enablement contract. Following an options appraisal it was agreed that the best option was to award the new contract to Your Choice Barnet, part of the Barnet Group.

 

The enablement contract is to commence in November 2016 with an initial term of one year with the option to extend on one or more occasions for up to a maximum of four further years.

 

The provision of the Enablement service is part of a preventative and early intervention service that promotes independence, reduces dependency and reduces or delays the need for longer term care and support. Enablement homecare provides intensive time limited care to adults with assessed needs to help them gain or regain a higher level of independence and improved quality of life

 

Wards affected: (All Wards);


18/11/2016 - Research Project ref: 6442    Recommendations Approved

Decision Maker: Commissioning Director, Children and Young People

Decision published: 18/11/2016

Effective from: 18/11/2016

Decision:

This report seeks approval to award a single contract to Middlesex University to undertake a research project about different levels of take up of services for children, young people and families from different communities in Barnet.

 

Wards affected: (All Wards);


10/11/2016 - Summary of Decisions Taken Under Delegated Powers October 2016 ref: 6429    Recommendations Approved

Decision Maker: Assurance Director

Decision published: 10/11/2016

Effective from: 10/11/2016

Decision:

This is a summary of decisions taken under delegated officer powers for the month of October 2016.

Wards affected: (All Wards);


14/10/2016 - Award of Contract for Strategic Construction Partner to John Graham Construction LTD ref: 6423    For Determination

Decision Maker: Chief Operating Officer (Director of Finance / Section 151 Officer)

Decision published: 14/10/2016

Effective from: 14/10/2016

Decision:

Authorisation to award the contract for Strategic Construction Partner (SCP) contract ref 701462. This requirement covers the provision of construction and related technical services for major projects over a period of five years, with option to extend for a further two years subject to budget and performance. The Strategic Construction Partner contract will support an estimated £150m of construction activity, subject to specific project pricing over the full seven year contract period.

 

This Strategic Procurement was authorised by the Council’s P&R Committee 2nd September 2015.

Wards affected: (All Wards);


21/09/2016 - School Performance in Barnet, 2016 (provisional) ref: 6412    Recommendations Approved

Committee to receive a paper on school performance in Barnet, 2016 (provisional).

Decision Maker: Children, Education & Safeguarding Committee

Made at meeting: 21/09/2016 - Children, Education & Safeguarding Committee

Decision published: 04/10/2016

Effective from: 21/09/2016

Decision:

The Director of Education and Skills was invited by the Chairman to introduce the item to the committee, which related to provisional school performance in Barnet 2016.

 

Following discussion of the report, the Chairman moved to the recommendations as laid out in the cover report, which were agreed by the committee.

 

The following was therefore RESOLVED:

 

1.    That the Children, Education, Libraries and Safeguarding Committee noted the provisional school performance in Barnet for the academic year 2015-16;

 

2.    That the Children, Education, Libraries and Safeguarding Committee noted the proposed commissioning priorities for school improvement for the academic year 2016/17 (based on data available so far) set out in section 1.5 of the report.


15/09/2016 - Agree new Instruments of Government to be signed and sealed - Gold Star Federation ref: 6394    Recommendations Approved

Decision Maker: Commissioning Director, Children and Young People

Decision published: 15/09/2016

Effective from: 15/09/2016

Decision:

Giving authority for Instrument of Government of school governing bodies to be submitted for signing and sealing.

This report highlights the requirement to make the Instrument of Government for the following maintained school:

·         Gold Star Federation

 


26/08/2016 - Authorisation to seek quotations for provision of Electoral Registration Canvassing Tablets ref: 6369    Recommendations Approved

Decision Maker: Assurance Director

Decision published: 26/08/2016

Effective from: 26/08/2016

Decision:

This report authorises the Head of Electoral Services to seek quotations for the provision of mobile tablet devices to be used when conducting future statutory ‘Household Enquiry Form’ (HEF) canvasses. Legislation requires that a canvass is conducted of every residential property in Barnet each year between July and November, ahead of the publication of the annual revised Register of Electors on 1 December. Legislation further requires that all households that do not respond to the HEFs that are posted to them must receive a personal visit by a canvasser in order to elicit a response. Making use of modern, mobile tablet technology offers the potential for more secure, accurate and efficient household visits to take place, leading to an increase in the response rate from households and savings to the service in future years.

Wards affected: (All Wards);


22/08/2016 - Agree new Instruments of Government for three schools ref: 6361    Recommendations Approved

Decision Maker: Commissioning Director, Children and Young People

Decision published: 22/08/2016

Effective from: 22/08/2016

Decision:

This report gives authority for Instrument of Government of school governing bodies to be submitted for signing and sealing.

This report highlights the requirement to make the Instrument of Government for the following maintained schools:

·         Brookland Nursery & Infant and Junior Schools

·         Sunnyfields Primary School

·         Garden Suburb Infant and Garden Suburb Junior Schools

 


03/08/2016 - Monthly Table List of Actions Taken Under Summary DPRs-July 2016 ref: 6358    Recommendations Approved

Decision Maker: Head of Communications

Decision published: 09/08/2016

Effective from: 03/08/2016

Wards affected: (All Wards);


08/08/2016 - Authorisation to undertake procurement process for a Motivational and Psychological Employment Support Service as part of the Burnt Oak Opportunity Support Team ref: 6348    Recommendations Approved

Decision Maker: Commissioning Director, Growth and Development

Decision published: 08/08/2016

Effective from: 08/08/2016

Decision:

The report seeks authorisation for the council to undertake a procurement process for a Motivational and Psychological Employment Support Service as part of the Burnt Oak Opportunity Support team (BOOST).

 

Wards affected: Burnt Oak;


19/07/2016 - Permanent Expansion of Childs Hill Primary School ref: 6339    Recommendations Approved

Thie report authorises the permanent expansion of Childs Hill Primary School from one and a half to two forms of entry for September 2016. It is estimated that the expansion will cost £365,000. These costs will be met from the Council’s Basic Need Allocations (funding from the Department for Education).

 

Decision Maker: Commissioning Director, Children and Young People

Decision published: 19/07/2016

Effective from: 19/07/2016

Wards affected: Childs Hill; Garden Suburb; Golders Green;


18/07/2016 - Granville Road Estate - Section 106 Agreement ref: 6334    Recommendations Approved

Decision Maker: Chief Executive

Decision published: 18/07/2016

Effective from: 18/07/2016

Decision:

The report authorises the putting in place of planning obligations that are required to be taken into account by the planning inspector when deciding whether to uphold or dismiss the appeal against the refusal of planning permission for the Granville Road Estate  scheme F/04474/14 15/01195/AREF  APP/N5090/W/15/3132049 (“the Appeal”)

 

Wards affected: Childs Hill;


05/07/2016 - Monthly Table List of Actions Taken Under Summary DPRs- June 2016 ref: 6338    Recommendations Approved

Decision Maker: Head of Finance

Decision published: 18/07/2016

Effective from: 05/07/2016

Wards affected: (All Wards);


12/07/2016 - Summary Delegated Powers Reports, Re - June ref: 6312    Recommendations Approved

Decision Maker: Commissioning Director Environment

Decision published: 12/07/2016

Effective from: 12/07/2016

Wards affected: (All Wards);


26/05/2016 - Monthly Table List of Actions Taken Under Summary DPRs-May 2016 Streetscene ref: 6302    Recommendations Approved

Decision Maker: Interim Street Scene Director

Decision published: 04/07/2016

Effective from: 26/05/2016

Wards affected: (All Wards);


20/06/2016 - To enter into a contract to provide three classrooms and associated space for Underhill School and two classrooms and associated space for St Agnes ref: 6290    Recommendations Approved

This report seeks permission to enter into a contract with UK Energy Partners Ltd (working in Partnership with Net Zero Buildings Ltd) to provide three classrooms and associated space for Underhill School and two classrooms and associated space for St Agnes school.

 

Decision Maker: Commissioning Director, Children and Young People

Decision published: 20/06/2016

Effective from: 20/06/2016

Wards affected: (All Wards);


14/06/2016 - Authorisation to procure a cumulative analysis of welfare reforms from Policy in Practice ref: 6276    Recommendations Approved

This report seeks authorisation to procure through a single tender action an analysis from Policy in Practice to help LB Barnet and partners to understand the impact of welfare reform on Barnet households.

 

This analysis will include reforms that have already taken place and a selection of those that are yet to be implemented. The detailed household level analysis that underpins the analysis can be used by the council and JobCentre Plus to target its support resources more effectively. In particular it can be used to target the one to one support provided by the Welfare Reform Task Force, Children’s Centres and Adults and Communities. A number of other London Boroughs have undertaken this analysis including LB Hounslow and LB Haringey.

 

This will be funded from the Welfare Reform Reserve in place to support work to mitigate the impact of welfare reforms.

 

Decision Maker: Commissioning Director, Growth and Development

Decision published: 16/06/2016

Effective from: 14/06/2016


07/06/2016 - Summary of Decisions Taken Under Delegated Powers - Re - May 2016 ref: 6260    Recommendations Approved

Decision Maker: Strategic Director for Growth and Environment

Decision published: 07/06/2016

Effective from: 07/06/2016


01/06/2016 - May 2016-Summary of Decisions Taken Under Delegated Powers ref: 6258    Recommendations Approved

Decision Maker: Head of Communications

Decision published: 02/06/2016

Effective from: 01/06/2016

Wards affected: (All Wards);


01/06/2016 - Appointment of provider to support the financial and demand modelling for Adults & Family Services Business Cases ref: 6257    Recommendations Approved

 

 

Acceptance of the proposal, submitted by PA Consulting, to proceed with the support required on financial and demand modelling.

 

Decision Maker: Director of Resources (Deputy Section 151 Officer)

Decision published: 01/06/2016

Effective from: 01/06/2016

Wards affected: (All Wards);


01/06/2016 - Changes to the Family Services Establishment ref: 6256    Recommendations Approved

Decision Maker: Commissioning Director, Children and Young People

Decision published: 01/06/2016

Effective from: 01/06/2016

Decision:

A number of changes to the Family Services establishment are required to help deliver purposeful, resilience-based practice in line with the social care practice improvement plan. The service needs to be configured in the best way possible, with manageable caseloads, and sufficient capacity to deliver service improvement. This report sets out the required changes in context and sets out the associated costs. 

 

Wards affected: (All Wards);


24/05/2016 - New Instruments of Government: Queenswell Infant & Nursery School ref: 6252    For Determination

Decision Maker: Commissioning Director, Children and Young People

Decision published: 24/05/2016

Effective from: 24/05/2016

Decision:

This report highlights the requirement to make the Instrument of Government for the following maintained schools:

·         Queenswell Infant & Nursery School

 


27/04/2016 - Agree new Instruments of Government to be signed and sealed ref: 6235    Recommendations Approved

Decision Maker: Commissioning Director, Children and Young People

Decision published: 27/04/2016

Effective from: 27/04/2016

Decision:

This report highlights the requirement to make the Instrument of Government for the following maintained school:

·         Brunswick Park Primary School

 


22/04/2016 - Oakleigh Road Depot Design & Build Contract ref: 6234    Recommendations Approved

This report provides a general update on progress against the Oakleigh Road Depot and seeks approval to enter into the JCT Design and Build Contract for the construction of the new Council Depot as a replacement for the Mill Hill East Depot.

 

Decision Maker: Chief Operating Officer (Director of Finance / Section 151 Officer)

Decision published: 22/04/2016

Effective from: 22/04/2016


13/04/2016 - Authorisation to procure Open+ technology system from Bibliotheca for installation and implementation at the Colindale Library ref: 6227    Recommendations Approved

This report is to seek permission to procure third-party specialist equipment from Bibliotheca to allow the new Colindale Library (the replacement for the existing Grahame Park Library) to be technology enabled. This would use the same system as that adopted for the pilot at Edgware Library, which started at the end of July 2015.

 

 

Decision Maker: Commissioning Director, Children and Young People

Decision published: 13/04/2016

Effective from: 13/04/2016

Wards affected: Colindale;


04/04/2016 - Award of contract for Independent Social Workers Approved List ref: 6217    Recommendations Approved

Decision Maker: Family Services Director

Decision published: 04/04/2016

Effective from: 04/04/2016

Decision:

The Carers Recruitment and Assessment team seeks approval to award contracts to Independent Social Workers (ISW) on the Barnet Approved List of ISW providers. 

 

Initial contracts will be awarded for two years with the option to extend for up to two years.  The contract will commence 01 April 2016 until 31 March 2018. 

 

The six contracts to be awarded are for the following:

 

Lot 1:  Fostering Assessments: 

Initial Visit and Report and Form F Assessment

Lot 2:  Special Guardianship Order (SGO) and Connected Persons: 

Initial Visit and Report and SGO  Assessment

Lot 3:  Adoption:

Initial Visit and Report, Prospective Adopters Report and Annex A Report

Lot 4:  Parenting Assessments:

Parenting Capacity Assessments Outside of Care Proceedings and

Parenting Capacity Assessments within Care Proceedings

Lot 5:  Training:

Co-running skills to foster courses and training, Bespoke Training for Foster Carers, Adopters and SGO Applicants

Lot 6:  Independent Investigation

 

The total maximum contract value including extensions is £420,000.  The annual costs will not exceed £105,000 across all of the contract lots.

Wards affected: (All Wards);


04/04/2016 - Referral to Council from Assets Regeneration and Growth Committee - Colindale Office Project ref: 6230    Recommendations Approved

Council approved at its meeting on 04/04/2016.

Decision Maker: Council

Made at meeting: 04/04/2016 - Council

Decision published: 04/04/2016

Effective from: 04/04/2016

Decision:

Councillor Daniel Thomas moved reception and adoption of the recommendations in the report. Debate ensued.

 

The recommendations as set out in the report were put to the vote. Votes were recorded as follows.

 

For:                 32

Against:         27

Abstain:           0

Absent:            3

TOTAL:           62

 

The recommendations in the report were declared carried.

 

RESOLVED hat Council:

 

1.    Note the progress on the Colindale Office project

 

2.    Note that a Full Business Case (FBC) is being prepared for consideration in June 2016, which will include an Equalities Impact Assessment.

 

3.    Approves the use of up to £2 million of the existing budget allocation for conclusion of the pre-construction activities and technical design and help maintain the current delivery programme ahead of the submission of the Full Business Case.  The £2 million allocation constitutes 7.5% of the estimated overall Capital Build Budget.

 

4.    Agrees to delegate the authority to the Chief Operating Officer to settle terms and enter into the required pre-construction stage agreements.

Wards affected: Colindale;


04/04/2016 - Social Care Emergency Duty Team ref: 6216    Recommendations Approved

Decision Maker: Family Services Director

Decision published: 04/04/2016

Effective from: 04/04/2016

Decision:

This report seeks approval to award a single contract for the delivery of an Emergency Duty Team (out-of-hours social work) service to the London Borough of Harrow. This is a shared service between Family Services and Adults and Communities.

 

The contract is for 3 years, from 1 April 2016, with an option to extend for a further 1 year, commencing from 1 April 2016, to the total value of £639,296, with a total extension value of up to £852,394. 

 

Wards affected: (All Wards);


30/11/2015 - Summary DPR List - Re ref: 6201    Recommendations Approved

1.    Highway and Pedestrian Improvements - S106 ETZ Chaim Primary School

2.    Award of contract to carry out essential tree works at Hendon Cemetery.

3.    Redevelopment of former British Newspapers Library, 130 Colindale Avenue, London, NW9 5HE - Highway Works Agreement under Section 278 of the Highways Act 1980 

4.    Redevelopment of the former Hendon Football Club site, Claremont Road, London, NW2 1AE - Highway Works Agreement under Section 278 of the Highways Act 1980 

Decision Maker: Assistant Director of Strategic Planning, Regeneration and Transport

Decision published: 23/03/2016

Effective from: 30/11/2015

Wards affected: (All Wards);


21/03/2016 - Finalisation of the contract for the future delivery of Education and Skills services ref: 6194    Recommendations Approved

The purpose of this report is to confirm that the necessary action has been taken to finalise the contract documentation, in accordance with the submitted tender that was accepted by full Council, and that all necessary action has been taken to mobilise the contract from 1st April 2016.

 

Decision Maker: Commissioning Director, Children and Young People

Decision published: 21/03/2016

Effective from: 21/03/2016

Wards affected: (All Wards);


18/03/2016 - Independent Travel Training Provider ref: 6193    Recommendations Approved

Decision Maker: Assistant Director Inclusion & Skills

Decision published: 18/03/2016

Effective from: 18/03/2016

Decision:

This report seeks to award a two year contract (with an option to extend for a further year), for the provision of an independent travel training service. The total contract value of this service is anticipated to be £401,250.00


17/03/2016 - Contract Award for provision of Enablement and Home and Community Support ref: 6186    Recommendations Approved

This report summarises the tendering process which has been conducted for the award of new contracts for the provision of Home and Community Support (HCS) and Enablement services.

 

Decision Maker: Adults and Communities Director

Decision published: 17/03/2016

Effective from: 17/03/2016

Wards affected: (All Wards);


17/02/2016 - Agree new Instruments of Government to be signed and sealed ref: 6185    Recommendations Approved

Decision Maker: Education and Skills Director

Decision published: 09/03/2016

Effective from: 17/02/2016

Wards affected: (All Wards);


02/03/2016 - Creation of four permanent Tenancy Fraud Officer posts within the Corporate Anti-Fraud Team (CAFT) ref: 6182    Recommendations Approved

Decision Maker: Assurance Director

Decision published: 08/03/2016

Effective from: 02/03/2016

Wards affected: (All Wards);


25/02/2016 - Appointment of ITS Training Ltd for Fraud Consultancy Project ref: 6181    Recommendations Approved

Decision Maker: Assurance Assistant Director

Decision published: 08/03/2016

Effective from: 25/02/2016

Wards affected: (All Wards);


18/12/2015 - Barnet Council Fees and Charges for Services provided by Regional Enterprise ref: 6180    Recommendations Approved

The report seeks approval for named charges to be increased by inflation (2%) or below inflation.  The report includes such fees and charges for: Highways; Trading Standards; Licensing; Environmental Health; Planning; Land Charges; Cemetery and Crematorium Street Naming and Numbering and Building Control. 

 

Decision Maker: Commissioning Director, Growth and Development

Decision published: 04/03/2016

Effective from: 18/12/2015

Wards affected: (All Wards);


26/02/2016 - Claremont Primary School Academy Conversion: Commercial Transfer Agreement and Lease of the School Premises ref: 6172    Recommendations Approved

 

Claremont Primary School, a Community School, has been approved by the Secretary of State to convert to an Academy as part of a multi-academy trust (The Elliot Foundation Academies Trust (“TEFAT”). As part of the conversion process, the Council is required to grant a lease of the land and buildings used by Claremont Primary School to the Academy Trust in the terms of the model long term Department for Education Academy Lease and this report sets out the main terms which incorporate appropriate provisions to accommodate any required rebuilding and expansion and/or relocation of the school in the event of the grant and implementation of planning permission for the regeneration of the area as the school falls within the Brent Cross Cricklewood south side development phase (“BXC”).

The Council, the Governing Body of the School, and the Academy Trust are also required to execute a Commercial Transfer Agreement, which includes information relating to: (i) any employees of the Council or the Governing Body who are assigned to the School and who will transfer from the employment of the Governing Body or the Local Authority to the

new Academy Trust; and (ii) assets and contracts which will transfer from the Local Authority or the Governing Body to the new Academy Trust, together with other rights and obligations of the Council or the Governing Body, including obligations pertaining to the possible rebuilding and expansion and/or relocation of the school in the event of the grant and implementation of planning permission for the regeneration of BXC .

 

 

Decision Maker: Commissioning Director, Children and Young People

Decision published: 29/02/2016

Effective from: 26/02/2016

Wards affected: Golders Green;


16/02/2016 - Campus Reprovision - Variation of the Section 75 Agreement for the commissioning of learning disability services and the establishment and maintenance of a Pooled Fund ref: 6165    For Determination

This report outlines the decision to vary the Section 75 Agreement for the commissioning of learning disability services and for the establishment and maintainance of a Pooled Fund.

 

Decision Maker: Commissioning Director (Adults and Health)

Decision published: 17/02/2016

Effective from: 16/02/2016

Wards affected: (All Wards);


05/02/2016 - Approval for the Appointment of The Barnet Group to Provide a Six Month Interim Management Facility to the Street Scene Delivery Unit ref: 6153    For Determination

Approval for the Appointment of The Barnet Group to Provide a Six Month Interim Management Facility to the Street Scene Delivery Unit.

Decision Maker: Chief Executive

Decision published: 11/02/2016

Effective from: 05/02/2016

Wards affected: (All Wards);


03/02/2016 - Summary of Decisions Taken Under Delegated Powers_January ref: 6141    Recommendations Approved

A summary of decisions taken under delegated powers.

Decision Maker: Assurance Director

Decision published: 03/02/2016

Effective from: 03/02/2016


29/01/2016 - Family Services Fees and Charges - 2016-17 ref: 6128    Recommendations Approved

This report approves proposals to update fees and charges for Youth Services and Children Centres from 1 April 2016, where fees and charges need to be increased in line with inflation (assumed to be 2%).

 

These fees and charges will take effect from 1 April 2016.

Decision Maker: Family Services Director

Decision published: 29/01/2016

Effective from: 29/01/2016

Wards affected: (All Wards);


11/01/2016 - Council Tax Base for 2016-17 ref: 6084    Recommendations Approved

Decision Maker: Chief Operating Officer (Director of Finance / Section 151 Officer)

Decision published: 20/01/2016

Effective from: 11/01/2016

Decision:

This report sets out the Council Tax Base for 2016-17 which must be notified to major precepting authorities by 31 January of the preceding financial year.

 

The report agrees the Council Tax Base for 2016-17 to be 135,324 and that all major precepting and levying authorities, and Barnet members, be notified of this amount by 31 January 2016.

 

 

Wards affected: (All Wards);


05/01/2016 - Summary DPRs - Estates - 5 January 2016 ref: 6063    Recommendations Approved

Decision Maker: Head of Estates

Decision published: 05/01/2016

Effective from: 05/01/2016

Wards affected: (All Wards);


01/12/2015 - Summary DPR - Extension of procurement of services to deliver the Barnet Safer Communities Partnership Summit ref: 6062    Recommendations Approved

Decision Maker: Strategic Lead, Safer Communities

Decision published: 23/12/2015

Effective from: 01/12/2015

Wards affected: (All Wards);


01/12/2015 - Summary DPR - Extension of procurement of services to deliver the Barnet Safer Communities Partnership Summit (single tender action) ref: 6061    Recommendations Approved

Decision Maker: Strategic Lead, Safer Communities

Decision published: 23/12/2015

Effective from: 01/12/2015

Wards affected: (All Wards);


16/11/2015 - People's Choice - One-Off Funding - Full Officer DPR ref: 6053    Recommendations Approved

The report proposes a one-off revenue payment of £67,758 to Barnet Centre for Independent Living (BCIL) to defray the 2015/16 running costs for People’s Choice (PC) in providing a professional and independent advice, support and advocacy service through self-advocacy groups (such as the Learning Disabilities Parliament) and outreach on a 5-day week basis.

 

The proposal arises because a recent tender (October 2014) for Specialist Information, Advice and Advocacy (SIAA) resulted in the award of a contract to a new Provider in June 2015. The previous IAA contract was held by BCIL who sub-contracted the advocacy element to PC (which was then a separate entity but merged with BCIL in 2012 as both were user-led organisations and to realise synergies in “back office” functions). Post-merger funding for PC was rolled-up into the original IAA contract held by BCIL. When the new SIAA contract was awarded to a different Provider, the specification for IAA also changed to reflect the requirements of the Care Act 2014 i.e. a more holistic offer as opposed to advocacy specific to the learning disability client group. At the time it was also deemed that TUPE did not apply to PC staff. The £68k therefore provides one-off interim revenue funding to meet the current year budget shortfall and thus ensure business continuity including the provision of services to Barnet residents for the activities provided by PC. The budget shortfall is currently being met via BCIL’s reserves; however, this is a temporary measure to meet short-term cash flow requirements. BCIL is currently commissioned by Barnet Council to provide external support planning and brokerage services to Adults & Communities. BCIL management are actively working on a 2016/17 business plan to secure longer-term funding and ensure sustainability and growth, particularly around flagship projects such as PC.

 

Decisions

1.    Agree one-off revenue payment of £67,758 to BCIL to defray the running costs for People’s Choice in 2015/16, met from existing resources identified within Commissioning Group.

2.    A condition of the payment is that BCIL provides a report detailing how the money (as stated in paragraph 5.2.1, Table 2, of this report) has been spent, and the relevant section of their management accounts. To the extent that this condition is not fulfilled, BCIL immediately repays the equivalent amount to the Council.

 

Decision Maker: Commissioning Director (Adults and Health)

Decision published: 14/12/2015

Effective from: 16/11/2015

Wards affected: (All Wards);


08/12/2015 - Summary of Decisions Taken Under Delegated Powers - CSG - December 2015 ref: 6049    Recommendations Approved

Decision Maker: Head of Estates

Decision published: 11/12/2015

Effective from: 08/12/2015

Wards affected: (All Wards);


30/11/2015 - Barnet Development Pipeline - Procurement Stage 4 - Enter into Tranche 1 - Pre-construction Services Agreements (5 No.) ref: 6034    Recommendations Approved

Decision Maker: Commissioning Director, Growth and Development

Decision published: 01/12/2015

Effective from: 30/11/2015

Decision:

The Assets, Regeneration and Growth Committee approved at its meeting on 7th September 2015, amongst other matters, to enter into the Pre-Construction Services Agreement and to delegate to the Commissioning Director for Growth and Development, in consultation with the Chairman to execute all future contracts associated with the Pre-Construction Services Agreement(s).

 

This DPR provides authority to enter into five Pre-Construction Services Agreements (one for each site) with Wates Construction Limited, the successful tenderer, to only carry out the necessary services on Tranche 1, up to and including RIBA Stage 4 – Technical Design, to be approved.

Wards affected: Coppetts; Edgware; Hale; High Barnet; Underhill;


01/12/2015 - Summary of Decisions Taken Under Delegated Powers - November 2015 ref: 6036    Recommendations Approved

A summary of decisions taken under delegated powers from November 2015.

Decision Maker: Community Well-being Assistant Director

Decision published: 01/12/2015

Effective from: 01/12/2015

Wards affected: (All Wards);


30/11/2015 - Authorisation to procure external support to assess delivery models for services to children and families ref: 6028    Recommendations Approved

Decision Maker: Commissioning Director, Children and Young People

Decision published: 30/11/2015

Effective from: 30/11/2015

Decision:

This report seeks permission to procure a third-party specialist organisation to identify the most appropriate whole-service delivery model for the Family Services Delivery Unit and develop a clear path to putting it in place, following the Council’s internal governance model and project management methodology.

 

The successful bidder will be expected to work with the Council to develop a strategic outline case, outline business case and full business case setting out a clear evidence base behind a recommended model for the delivery of these services. This will include supporting public and employee consultation, the production of an equalities impact analysis and other activities as noted in Barnet’s project management methodology.

 

Wards affected: (All Wards);


27/11/2015 - Reassessment Work Services - Support plans for Service Users with Learning Difficulties ref: 6025    Recommendations Approved

Decision Maker: Community Well-being Assistant Director

Decision published: 30/11/2015

Effective from: 27/11/2015

Decision:

This report seeks authorisation to commence a procurement exercise to commission a partner or partners to a framework to deliver additional capacity to the London Borough of Barnet (LBB) to complete reassessments and support plans for service users with learning disabilities. The maximum budget for this contract is £150,000 to be funded from the adults transformation programme.

 

Wards affected: (All Wards);


20/11/2015 - Reassessment Work Services - Support plans for Service Users with Physical Difficulties ref: 6026    Recommendations Approved

Decision Maker: Community Well-being Assistant Director

Decision published: 30/11/2015

Effective from: 20/11/2015

Decision:

This report seeks authorisation to commence a procurement exercise to commission a partner or partners to a framework to deliver additional capacity to the London Borough of Barnet (LBB) to complete reassessments and support plans for older people and adults with physical disabilities. The maximum budget for this contract is £150,000 to be funded from the adults transformation programme.

 

Wards affected: (All Wards);


19/10/2015 - Housing Strategy ref: 5989    Information Only

To note the feedback following the consultation on the draft Housing Strategy.

Decision Maker: Housing Committee

Made at meeting: 19/10/2015 - Housing Committee

Decision published: 27/11/2015

Effective from: 19/10/2015

Decision:

The Committee considered the Housing Strategy which set out the strategic housing priorities for the borough and how they would be achieved over the next 10 years.  The Committee were requested to approve the Commissioning Plan and Housing Strategy. 

 

During debate, Councillor Houston MOVED a motion which was duly seconded as follows:

 

Replace recommendation 1 with:

 

1.         That Council approve the final Housing Strategy at Appendix A, with the following additions:

 

That the Housing Strategy should:

 

·       Set out specific targets for delivering at least 50% affordable housing on developments on council-owned land, including a specific target of 50% to be social rented housing

·       Commit the council to developing a Supplementary Planning Document that sets out clear expectations on value in viability reports, including that viability calculations should be transparent and public. 

·       Commit the council to establish a policy on the local marketing of properties to minimise off-plan sales.  

·       Specify that where the council must transfer land to secure delivery of affordable housing it should have a long-term interest in the land eg. through retaining the freehold, keeping a long term equity stake in the value uplift of the land by adding covenants on disposal, and look at long term payback arrangements on private sector-led development.

·       Set out that on the regeneration schemes the same number of council homes as were originally there prior to the start of regeneration should be provided as a minimum.

·       Ensure that all longstanding non-secure temporary tenants on Barnet’s regeneration estates should be granted secure tenancies.

·       Look at developing  new intermediate rent and low cost home-ownership products, for example: 

  • Intermediate rent based on a percentage of income. 
  • Key worker housing for particular target groups of people including those who need to live close to where they work. 
  • Mutual home ownership.

·       Set out additional actions to improve standards in private rented sector, including: 

  • License all private sector landlords in order to tackle rogue landlords, improving standards in the private rented sector and reducing anti-social behaviour. 
  • Introducing a Decent Homes Standard based Kite mark for the private rented sector, including current minimum legal requirements. 
  • Increase tenants awareness of their rights. 

·       Investigate setting up a social lettings agency to offer a quality management service to private landlords for letting their properties at either market rent or affordable rent with the service either free of charge for tenants.

·       Investigate working with Housing Associations to bring empty/non-decent properties into the public housing sector.

·       Any acquisitions should prioritise purchases in borough.

 

Replace recommendation 2 with:

 

2.         That the Committee approve the final Commissioning Plan at Appendix B, with any appropriate amendments following from the amended recommendation 1.

 

 

Having been put to the vote the Committee voted:

 

For: 4

Against: 5

Abstain: 0

 

The Motion was therefore LOST.

 

 

The Chairman moved to the vote on the recommendations as set out in the report.  Votes were recorded as follows

 

For: 5

Against: 4

Abstain: 0

 

Immediately following the vote, Councillor Houston moved to refer the item to the next practicable meeting of Full Council in accordance with the provisions of Section 6.3 of Responsibility for Functions.  The reason given for the request to refer the item was:

 

“Housing is the central issue in Barnet. It is the second highest concern in the Residents Perception Survey. The proposed Labour Group amendments would have given the Strategy far more ambition in terms of affordable housing in the borough. It is appropriate that Full Council considers the Strategy.”

 

The Committee Members supporting the referral were:

 

Councillor Houston

Councillor Langleben

Councillor McGuirk

Councillor Roberts

 

RESOLVED that having received the requisite number of support for referral, the item will be placed on the agenda for consideration by Full Council. 

 

Wards affected: (All Wards);

Lead officer: Head of Strategy and Performance (Re), Housing Strategy and Business Improvement Manager (Re)


28/10/2015 - Recruitment of Children's Social Work Practitioners ref: 6001    Recommendations Approved

Decision Maker: Family Services Director

Decision published: 19/11/2015

Effective from: 28/10/2015

Decision:

This report seeks authorisation to commence a procurement tender exercise in order to partner with a specialist social work recruitment agency, to recruit permanent, qualified, Children’s Social Work practitioners.

 

The reason this approach is being taken is due to the Council being unable to directly recruit sufficient numbers of high quality and experienced practitioners.

 

Following a thorough procurement process, the selected party will be contracted to supply up to an initial 15 permanent workers. The Council will continue to recruit directly, in parallel with the agency recruitment campaign.

Wards affected: (All Wards);


19/11/2015 - Authorisation to award a contract to Welfare Call (LAC) Ltd for the Collection and Analysis of Children Looked After ref: 6002    Recommendations Approved

This report seeks authorisation to award a contract to Welfare call (LAC) Ltd. The initial contract period is for 2 years with the option to extend for a further 1 year. The contract value will be in the sum of £24,960 per annum.  This contract can be terminated with 3 months written notice on either side.

 

Decision Maker: Education and Skills Director

Decision published: 19/11/2015

Effective from: 19/11/2015

Wards affected: (All Wards);


18/11/2015 - Summary of Decisions Taken Under Delegated Powers - Baker Small Solicitors ref: 6000    Recommendations Approved

Decision Maker: Assistant Director Inclusion & Skills

Decision published: 18/11/2015

Effective from: 18/11/2015

Decision:

After a competitive procurement process a one year contract for the provision of Special Education Needs legal advice was awarded to Baker Small Solicitors and a contract signed on 16/07/2014. These two DPRs authorise an additional spot purchase and to extend the contract with Baker Small Solicitors for one year.

Wards affected: (All Wards);


17/11/2015 - Syrian Vulnerable Persons Relocation ref: 5999    Recommendations Approved

This report sets out what is required from Barnet Council – across a range of services including housing and social care - in order to achieve the Council’s commitment to resettle 50 refugees in Barnet as part of the Government’s Syrian Vulnerable Person Relocation (VPR) scheme. The report provides background to the VPR scheme and how the Council will work with the Government to welcome and accommodate the 50 refugees and register them with the appropriate universal and specialist services in the borough.  The report also sets out how the Council will assess the potential need for further support in order to meet the requirements of the scheme and the standards of service offered to all Barnet residents.

 

The report presents financial modelling of the potential costs to the Council of participation in the VPR scheme, based on initial assumptions about the size and potential requirements of those resettled – which will be subject to change based on actual referrals - and analysis of how these compare with the funding committed by Government to cover costs of resettlement for the first year of the scheme. The report also looks ahead to subsequent years. The Government has committed to providing funding for years 2-5 (in line with the period of 5 years Humanitarian Protection status that will be granted to refugees). The level of funding available in years 2-5 is yet to be finalised, although the Government has committed to making funding available to cover this period.  The Council is in close contact with the Home Office and expects to receive confirmation imminently.

 

Reflecting the degree of uncertainty about the potential financial implications – particularly over the longer-term if the circumstances of those resettled were to change - the report recommends the earmarking of a £100,000 contingency, allocated from the risk reserve.  The size of the contingency fund will be kept under review and is intended to help meet the potential costs of delivering the VPR scheme in future years without placing an undue financial burden on service budgets.

 

Due to the urgent nature of the decision, the Chief Executive has utilised the urgent provisions in the Constitution to approve the earmarking of a contingency in order for the Council to move as quickly as possible to begin accepting referrals from the Government as it meets the commitment to resettle 50 Syrian refugees in the borough, reflecting the degree of urgency required and the preference of Members to respond as quickly as possible.

Decision Maker: Chief Executive

Decision published: 17/11/2015

Effective from: 17/11/2015

Wards affected: (All Wards);


11/11/2015 - Authorisation to procure external support for Library Service public consultation ref: 5987    Recommendations Approved

Decision Maker: Commissioning Director, Children and Young People

Decision published: 11/11/2015

Effective from: 11/11/2015

Decision:

The report relates to authorising the procurement of external support for Library Service public consultation.

Wards affected: (All Wards);


06/11/2015 - Summary of Decisions Taken Under Delegated Powers - October 2015 ref: 5981    Recommendations Approved

Decision Maker: Assurance Director

Decision published: 06/11/2015

Effective from: 06/11/2015

Decision:

Attached is a summary of decisions taken under delegated powers from October 2015.

Wards affected: (All Wards);


29/10/2015 - Awarding of the construction contract for the 2015 School Expansion Scheme at Oak Lodge School ref: 5978    Recommendations Approved

This report seeks approval to accept the fixed fee proposal for construction works from Morgan Sindall and to enter into an NEC contract for construction works in relation to the 2015 Schools Expansion at Oak Lodge School.

 

Decision Maker: Chief Operating Officer (Director of Finance / Section 151 Officer)

Decision published: 02/11/2015

Effective from: 29/10/2015

Wards affected: (All Wards);


29/10/2015 - University College School Section 106 Agreement ref: 5977    Recommendations Approved

This details a decision the Director of Assurance to agree the sealing of legal agreement under delegated powers.  This has been provided by the appellant at the Public Inquiry into decision of the Finchley & Golders Green Area Planning Committee to refuse planning permission for a sports pavilion.

 

The legal agreement would make financial contributions towards traffic management improvements outside the school and towards the monitoring of a Travel Plan for the facility.

Decision Maker: Assurance Director

Decision published: 29/10/2015

Effective from: 29/10/2015

Wards affected: Childs Hill;


21/10/2015 - Summary DPR - Award of Contract - Community Tool (exempt) ref: 5968    Recommendations Approved

Decision Maker: Director of Strategy, Innovation and Customer Services

Decision published: 23/10/2015

Effective from: 21/10/2015

Wards affected: (All Wards);


21/10/2015 - Summary DPR - Award of Contract - Community Tool ref: 5967    Recommendations Approved

Decision Maker: Director of Strategy, Innovation and Customer Services

Decision published: 23/10/2015

Effective from: 21/10/2015

Wards affected: (All Wards);


20/10/2015 - Summary DPR - Estates - October 2015 ref: 5965    Recommendations Approved

Decision Maker: Head of Estates

Decision published: 21/10/2015

Effective from: 20/10/2015

Decision:

As part of the West Hendon Regeneration the council’s development partner, Barratt Metropolitan LLP (BMLLP) needs to enter into an agreement with Thames Water for a new sewer and associated structures to provide drainage to the new West Hendon properties..

 

The sewer and associated structures will be in an area of York Park owned by the council which is why the council needs to be party to the Agreement.  All costs are being met by BMLLP.

 

In order to comply with its obligations under s123 of the Local Government Act 1972 the council approved the advertising of the proposal under a DPR approved on 24th January 2013 (attached). No objections were received.

 

This DPR requests authority to enter into the s185 Agreement between  BMLLP, Barnet Council, Thames Water and the National House Building Council (as Surety) in the position shown on the attached plan EXTR_2081572_1

 

Wards affected: (All Wards);


01/10/2015 - Former Tenant Arrears Debt Write-offs under £5000 ref: 5964    Recommendations Approved

Decision Maker: Chief Operating Officer (Director of Finance / Section 151 Officer)

Decision published: 21/10/2015

Effective from: 01/10/2015

Decision:

This report proposes the write off of individual debts which relate to former secure and non-secure Council Tenant rent arrears less than £5000, which are uncollectable for reasons provided in this report. The total write off sum requested is £1,187,548.13.

Wards affected: (All Wards);


20/10/2015 - Corporate Grants Programme, 2015/16 - grant applications ref: 5963    Recommendations Approved

This report attaches assessments of grant applications by three not-for-profit organisations.

Decision Maker: Assistant Director of Finance

Decision published: 20/10/2015

Effective from: 20/10/2015

Wards affected: (All Wards);


19/10/2015 - Instruments of Government - Various Schools ref: 5960    Recommendations Approved

Authority for Instrument of Government of school governing bodies to be submitted for signing and sealing. In line with new regulations, governing bodies of Maintained Schools have been required to reconstitute in regard to the number and types of Governor. The governing bodies of the schools listed have submitted details of changes in their Instruments of Government, which is the formal document that outlines the arrangement of each governing body.

 

This applies to the following Maintained Schools:

 

-       St. Johns CE Primary School

-       Hasmonean School

-       Courtland School

-       All Saints C of E Primary School N20

-       Underhill Primary School

-       Dollis Junior

-       Menorah Primary

-       Gold Star Federation

-       St John’s C of E, Friern Barnet Primary School

-       Coppetts Wood Primary School and Children’s Centre

-       Colindale Primary School

 

Decision Maker: Education and Skills Director

Decision published: 19/10/2015

Effective from: 19/10/2015

Wards affected: (All Wards);


05/10/2015 - Independent Travel Training Provider ref: 5954    Recommendations Approved

This report seeks approval to procure and put out to tender a two year contract (with an option to extend for a further year), for the provision of an independent travel training service. The total contract value of this service is anticipated to be £100,000.00

Decision Maker: Assistant Director Inclusion & Skills

Decision published: 06/10/2015

Effective from: 05/10/2015

Wards affected: (All Wards);


05/10/2015 - September 2015 - Summary of Decisions Taken Under Delegated Powers. ref: 5953    For Determination

The attached document is a summary of decisions taken under delegated powers in September 2015

Decision Maker: Head of Governance

Decision published: 05/10/2015

Effective from: 05/10/2015

Wards affected: (All Wards);


16/09/2015 - Approval of Additional Temporary Car Parking at NLBP ref: 5944    Recommendations Approved

Following the termination of the leasehold interest within Unit 4 NLBP a number of car parking spaces will be lost which are currently provided under the existing arrangements. Consequently a short term lease and licence for alterations have been agreed from the 18th October 2015 for 108 replacement car park spaces and the installation of a parking machine.

Decision Maker: Chief Operating Officer (Director of Finance / Section 151 Officer)

Decision published: 21/09/2015

Effective from: 16/09/2015

Wards affected: (All Wards);


16/09/2015 - Summary DPR - Estates - September 2015 ref: 5936    Recommendations Approved

Decision Maker: Head of Estates

Decision published: 16/09/2015

Effective from: 16/09/2015

Wards affected: (All Wards);


09/09/2015 - Chief Operating Officer team restructure ref: 5931    Recommendations Approved

Decision Maker: Chief Operating Officer (Director of Finance / Section 151 Officer)

Decision published: 09/09/2015

Effective from: 09/09/2015

Decision:

Following the appointment of the new Chief Operating Officer a review has been undertaken of the staffing structure in order to ensure that the directorate has the capacity and capability to undertake the increasing need for project, performance and contract management skills.


04/09/2015 - August 2015 Summary of Decisions Taken Under Delegated Powers ref: 5930    Recommendations Approved

The attached document is a summary of decisions taken under delegated powers in August.

Decision Maker: Assistant Director of Strategic Planning, Regeneration and Transport

Decision published: 04/09/2015

Effective from: 04/09/2015

Wards affected: (All Wards);


26/08/2015 - Moss Hall Crescent Conservation Area Character Appraisal and Management Proposals ref: 5927    Recommendations Approved

Decision Maker: Commissioning Director, Growth and Development

Decision published: 27/08/2015

Effective from: 26/08/2015

Decision:

The Moss Hall Crescent Conservation Area Character Appraisal, Management Proposals and Appraisal Map are proposed for adoption following a public consultation exercise with local residents and other interested parties. A report will be presented to the Finchley and Golders Green Area Committee for their information and to approve the Article 4 Direction.

Wards affected: West Finchley;


25/08/2015 - Summary DPR - West Hendon Certificate to Land Reg for Blocks G1 and G2 - Re - August 2015 ref: 5926    Recommendations Approved

The Council benefits from a restriction over title number NGL445141, owned by Barratt Metropolitan LLP (BMLLP). The purpose of the restriction is to ensure that the terms of the transfer dated 24 March 2011 of the land from the Council to BMLLP are complied with by BMLLP. In particular, that BMLLP will not dispose of land intended to be common areas without first procuring that any purchaser of such land enters into a direct covenant with the Council.

 

BMLLP have granted Metropolitan Housing Trust Limited a lease of the sites known as Blocks G1 and G2. This disposition does not breach the terms of the restriction and accordingly the restriction, therefore, does not apply to this disposition.

 

Authority is sought for the issuing of a certificate to the Land Registry that the terms of the transfer dated 24 March 2011 do not apply to this disposition

Decision Maker: Head of Estates

Decision published: 25/08/2015

Effective from: 25/08/2015

Wards affected: (All Wards);


29/07/2015 - Summary DPR - Assurance Group - DMO - August 2015 ref: 5921    Recommendations Approved

Decision Maker: Assurance Director

Decision published: 20/08/2015

Effective from: 29/07/2015

Wards affected: (All Wards);


14/08/2015 - Instruments of Government - Various Schools ref: 5918    Recommendations Approved

Decision Maker: Education and Skills Director

Decision published: 14/08/2015

Effective from: 14/08/2015

Decision:

This report gives authority for Instrument of government of school governing bodies to be signed and sealed for the following maintained schools:

 

-       Chalgrove Primary School

-       Beis Yaakov Primary School

-       St. John’s CE Primary School

Wards affected: (All Wards);


13/08/2015 - Summary DPR: Dollis Valley Regeneration Phase 2 ref: 5917    Recommendations Approved

Decision Maker: Strategic Director for Commissioning

Decision published: 13/08/2015

Effective from: 13/08/2015

Decision:

Variation to DPR

 

Title:

 

Dollis Valley Regeneration Phase 2 ,

A.        Appropriation of Phase 2a to Planning purposes

B.        Entering into a deed of variation to enable the grant of    

           the Phase 2a Development Lease

C.        Entering into Phase 2 Shared Equity Mortgages

 

Wards affected: (All Wards);


13/08/2015 - West Hendon Estate - Private Treaty Acquisitions CPO1 ref: 5916    Recommendations Approved

Decision Maker: Strategic Director for Commissioning

Decision published: 13/08/2015

Effective from: 13/08/2015

Decision:

Decision

 

Authorise the private treaty acquisition of the Estate Properties’ leasehold interests within West Hendon CPO1 land in accordance with Heads of Terms to be agreed in respect of each property.

 

Wards affected: (All Wards);


10/08/2015 - Selection of Construction Partner for 2015 School Schemes ref: 5912    Recommendations Approved

This report approves:

 

1.    That, subject to the completion of all necessary legal and other documentation, the quotation in the sum of £120,463.00(plus VAT) from Farrans Constructionfor the supply of pre-construction services (RIBA Stage 4 Technical Design) for and of production of Contractors Proposals in relation to the 2015 expansions at Monkfrith Primary School Expansion be accepted.

 

2.    That, the Council enters in to a Pre Construction Agreement with Farrans Construction to develop the design for each primary school expansion up to RIBA Stage 4 including Contractors Proposals

3.    The contractor will utilise their own design team with experience of providing similar projects to develop the detailed design RIBA stage 4 at the start of the second stage of the procurement process.

4.    That, subject to the Contractors Proposals being containable within the budget, meeting defined requirements and acceptance from the Council’s appointed technical advisors, separate authority will be sought to enter into NEC Design and Build Contracts with Farrans Construction for Monkfrith Primary School Expansion.

 

 

Decision Maker: Commercial and Customer Services Director

Decision published: 10/08/2015

Effective from: 10/08/2015

Wards affected: Brunswick Park;


06/08/2015 - Summary DPR - Property Services - August 2015 ref: 5910    For Determination

Decision Maker: Assistant Director of Finance

Decision published: 06/08/2015

Effective from: 06/08/2015

Wards affected: (All Wards);


31/07/2015 - Summary DPRs - Re - July 2015 ref: 5911    Recommendations Approved

Decision Maker: Assistant Director of Strategic Planning, Regeneration and Transport

Decision published: 06/08/2015

Effective from: 31/07/2015

Wards affected: (All Wards);


06/08/2015 - Colindale Corporate Office Accommodation ref: 5909    Recommendations Approved

Decision Maker: Commercial and Customer Services Director

Decision published: 06/08/2015

Effective from: 06/08/2015

Decision:

This report seeks approval for the appointment of Galliford Try to enter into a Pre Construction agreement for the RIBA Stage 4, Technical Design works on the New Corporate Accommodation in Colindale.

Wards affected: (All Wards);


03/08/2015 - Stonegrove Regeneration - Church and Community Centre ref: 5907    Recommendations Approved

On 18th June 2007 Cabinet approved the Council entering into The Principal Development Agreement (PDA) with Barratt Evolution LLP (BEL), for the regeneration of the Stonegrove and Spur Road Estates. This was subsequently varied by Deeds of Variation on 25 March 2008 and 30th June 2011.

 

Resolution 3 of the decision of Cabinet on 18th June 2007 stated that, subject to the final terms of the Principal Development Agreement and legal arrangements being approved by the Cabinet Member for Regeneration and Development under Delegated Powers; that the necessary legal documentation be completed in order for the scheme to proceed.

 

The regeneration of the estate includes a requirement in the PDA, and under a Section 106 Agreement, that BEL construct a new Community Building and Church.  The Community building is a new facility that will be operated by the Stonegrove Community Trust (SCT) under the terms of a Community Trust Deed between the Council and the Trust.

 

Part of the land for the final phase of the regeneration is owned or leased by the London Diocesan Fund (LDF).  This land includes a long lease (at a peppercorn rent) of St. Peter’s church hall and the freehold of the existing vicarage. To avoid acquisition of this land under a Compulsory Purchase Order a land swap was agreed with the LDF.

 

The PDA and the s106 Agreement requires Barratts to build a new parsonage and, on completion, the PDA requires the Council to transfer the land for the parsonage and the church to the LDF in consideration of the LDF transferring the freehold of the vicarage.

 

The LDF’s loss of St Peter’s church hall is being compensated through the grant of a 999 year lease to the LDF of the new community building and church, in accordance with the terms of the PDA.

In order to maximise the use of the new community facilities the church and community buildings have been constructed together on the site shown outlined in red on the attached plan 12407_70_03-D Community Centre Plan (with such minor or inconsequential amendments as may be necessary to give effect to the transaction).  This will reduce the running costs and maximise amount of space available for community usage. Planning consent has been granted for this building which is already under construction.

 

The parties have all agreed to amend the plan in the PDA to reflect what is being built and the PDA allows the plan to be varied.

 

Because of the inter-relationship between the various agreements and leases the parties will need to complete an Agreement for Lease that will place obligations on the parties to complete the documents needed at the appropriate time.

 

This DPR requests authority for the Council to enter into the Agreement for Lease, and subsequently complete two occupational 998 year leases, one to the LDF for the church area and one to the Community Trust for the community centre.  Each lease is at a peppercorn rent on internal repairing and insuring terms with a service charge to cover the cost of maintenance of common parts.  In addition to the occupational leases to compensate the LDF for the loss of its lease of the church hall authority is requested to enter into an overriding 999 year lease of the building with the LDF, under which they will take on full responsibility for both managing and maintaining the whole building.  The Council will retain the Freehold interest.

The Community Trust (CT) will operate the community centre under the terms of a Community Trust Deed to be granted by the Council, the terms of which maintain the principles set out in the PDA and the Council’s objectives to maintain a community centre for the estate. Authority to complete this Deed is also requested.

 

The full cost of the construction of the church and community centre building and all legal costs are reimbursed to the Council by BEL under the terms of the PDA.  There are no financial implications for the Council in completing the leases, land transfers and other agreements which all form part of the Council’s obligations under the PDA.

Decision Maker: Strategic Director for Commissioning

Decision published: 04/08/2015

Effective from: 03/08/2015

Wards affected: Edgware;


03/08/2015 - Instruments of Government - Various Schools ref: 5906    Recommendations Approved

Decision Maker: Education and Skills Director

Decision published: 03/08/2015

Effective from: 03/08/2015

Decision:

Agree new Instruments of Government to be signed and sealed for the following schools:

 

-       Oak Lodge School

-       All Saints’ Church of England Primary School

-       Bishop Douglass Catholic School

-       St Vincent’s Catholic Primary School, Mill Hill

Wards affected: (All Wards);


29/07/2015 - Instruments of Government - Various Schools ref: 5904    Recommendations Approved

Giving authority for Instrument of Government of school governing bodies to be submitted for signing and sealing.

This report highlights the requirement to make the Instrument of Government for the following maintained schools:

·         St Michael’s Catholic Grammar School

·         Frith Manor Primary School

·         The Annunciation Catholic Infant School

·         St Paul’s, N11 Church of England Primary School

·         Dollis Infant School             

·         Queenswell Junior School

·         St James’ Catholic High School

·         Hollickwood Primary School

·         Woodcroft Primary School

·         Monken Hadley C of E Primary School

·         Church Hill Primary School

·         Barnfield Primary School

 

 

EQUALITIES AND DIVERSITY ISSUES: The schools’ Instruments of Government do not compromise their compliance with their statutory equality duties as set out in the Equality Act 2010.

 

LEGAL ISSUES: The School Governance (Constitution) (England) Regulations 2012 sets out the arrangements for the constitution of governing bodies of maintained schools including foundation and trust schools in England.

 

BACKGROUND INFORMATION: In line with new Regulations, Governing Bodies of Maintained schools have been required to reconstitute in regard to the number and types of Governor. The Governing Bodies of the schools listed have submitted details of changes in their Instruments of Government, which is the formal document that outlines the arrangement of each Governing Body.

 

Decision Maker: Education and Skills Director

Decision published: 29/07/2015

Effective from: 29/07/2015

Wards affected: (All Wards);


24/07/2015 - Authorisation Agreement - Rosa Freedman Centre, 17 Claremont Way NW2 1AJ ref: 5898    Recommendations Approved

Decision Maker: Assistant Director of Finance

Decision published: 24/07/2015

Effective from: 24/07/2015

Decision:

To authorise the Authorisation Agreement to Ad Hoc Property Management Ltd to provide security at the above property.

Wards affected: Golders Green;


23/07/2015 - Rewiring Works at Holly Park School - Acceptance of Tender ref: 5897    Recommendations Approved

Decision Maker: Head of Estates

Decision published: 23/07/2015

Effective from: 23/07/2015

Decision:

 

The existing electrical installation at Holly Park School has reached the end of its serviceable life and consequently it has been prioritised in accordance with the Council’s Children’s Service programme and verified by the Building Services Team.

 

The designs were undertaken in accordance with the latest DfE standards.

 

The work includes renewal of the electrical installation comprising the lighting, power, mains distribution and lightning protection system.

 

The works are scheduled to take place on site between July 2015 and September 2016.

 

Five contractors were invited to tender and all but one responded accordingly. They were scored and assessed based on two main criteria: price 60% and quality 40%.

 

Wards affected: Coppetts;


23/07/2015 - Rewiring Works at Holly Park School – Acceptance of Tender ref: 5896    Recommendations Approved

Decision Maker: Head of Estates

Decision published: 23/07/2015

Effective from: 23/07/2015

Decision:

The existing electrical installation at Holly Park School has reached the end of its serviceable life and consequently it has been prioritised in accordance with the Council’s Children’s Service programme and verified by the Building Services Team.

 

The designs were undertaken in accordance with the latest DfE standards.

 

The work includes renewal of the electrical installation comprising the lighting, power, mains distribution and lightning protection system.

 

The works are scheduled to take place on site between July 2015 and September 2016.

 

Five contractors were invited to tender and all but one responded accordingly. They were scored and assessed based on two main criteria: price 60% and quality 40%. All details are set out in Appendix A.

 

Wards affected: Coppetts;


20/07/2015 - Instruments of Government: Various Schools ref: 5887    Recommendations Approved

Decision Maker: Education and Skills Director

Decision published: 20/07/2015

Effective from: 20/07/2015

Decision:

This report gives authority for Instrument of Government of governing bodies to be applied to various schools.

Wards affected: (All Wards);


17/07/2015 - Rewiring Works at Sunnyfields School - Acceptance of Tender ref: 5885    Recommendations Approved

The existing electrical installation at Sunnyfields School has reached the end of its serviceable life and consequently it has been prioritised in accordance with the Council’s Children’s Service programme and verified by the Building Services Team.

 

The designs were undertaken in accordance with the latest DfE standards.

 

The work includes renewal of the electrical installation comprising the lighting, power, mains distribution and lightning protection system.

 

The works are scheduled to take place on site between July 2015 and September 2015.

 

Five contractors were invited to tender and all but one responded accordingly. They were scored and assessed based on two main criteria: price 60% and quality 40%. All details are set out in Appendix A.

 

This report approves the following:

 

1.    That the Officer approves the award of rewiring works contract at Sunnyfields  School to the supplier listed in Appendix A.

 

2.    That Legal issue a letter of intent to Raytell Electrical Company Limited to commence works in order to achieve completion by early September 2015.

 

3.    That subject to the completion of legal and all other documentation, the Council enters into a Model Form of General Conditions of Contract MF/1 with Raytell Electrical Limited for the rewiring works at Sunnyfields School in the sum of £186,743.93 (plus VAT).

 

Decision Maker: Commissioning Director, Children and Young People

Decision published: 17/07/2015

Effective from: 17/07/2015

Wards affected: Hendon;


17/07/2015 - Re-grading of 1 post within the library service ref: 5886    Recommendations Approved

This report approves the re-grading of 1 post within the library service.

Decision Maker: Family Services Director

Decision published: 17/07/2015

Effective from: 17/07/2015

Wards affected: (All Wards);


02/07/2015 - Electoral Services Administration Assistant-Post Creation - Assurance - July 2015 ref: 5875    Recommendations Approved

Decision Maker: Assurance Assistant Director

Decision published: 15/07/2015

Effective from: 02/07/2015

Decision:

The Cabinet Office has provided funding to Local Authorities so that they are able to comply with new legislation (ERA Act 2013) – which includes the implementation and transition to Individual Electoral Registration.

The project to deliver this work has clearly identified that over (at least) the next 12 months, the Electoral Services teams (i.e. Electoral Projects and Electoral Registration) will require full time administrative support.

The creation of an additional one year fixed term post of Electoral Services Administration Assistant has is required to fulfil the project goals.

The Cabinet Office funding fully covers the cost of the post over the entire period.

Wards affected: (All Wards);


29/04/2015 - Dollis Valley regeneration Phase 2 - Commissioning (Growth and Development) - April 2015 ref: 5874    Recommendations Approved

Decision Maker: Strategic Director for Commissioning

Decision published: 15/07/2015

Effective from: 29/04/2015

Decision:

Variation to DPR published on 29th April 2015

 

Under the DPR the Council approved (inter alia)

 

3.       That in accordance with the resolution of Assets Regeneration and Growth Committee dated 8th September 2014 and the terms of the Development Agreement dated 1st October 2012 between the Council and Countryside Properties (UK) Limited, the Council agrees enter into shared equity mortgages in respect of the five newly constructed properties on the redeveloped estate identified at paragraph 1.10 below

 

On phase 1 the Council has agreed to enter into shared equity mortgages on 7 homes, 5 of which are awaiting completion. Under the terms of the shared equity agreements the council will hold a percentage of the value of the home and it has been agreed that stamp duty land tax will be paid on a proportional basis with the council being responsible for payment of the SDLT on its equity holding.

 

The actual amount payable may increase slightly  dependent on the final sale price at completion, but the provisional amount of SDLT that the Council will pay has been assessed at £50,137.50

 

This variation to the DPR seeks authority to Complete the Mortgage agreements and to pay the Stamp Duty Land tax due on each property in proportion to the equity interest retained by the Council  up to a maximum of £52,000

Wards affected: (All Wards);


15/07/2015 - Award of Print & Post Contract for 2015 Electoral Registration Canvass - Assurance - July 2015 ref: 5876    Recommendations Approved

Decision Maker: Assurance Director

Decision published: 06/07/2015

Effective from: 15/07/2015

Decision:

Following a tender procurement exercise that was run under the London Boroughs of Barnet and Harrow’s Electoral Services Print and Postage Framework Agreement (2013-2017), the contract for the supply of all externally required Printing and Postage Services for the delivery of the 2015 Electoral Registration Canvass has been awarded to Electoral Reform Services Ltd.

 

Under LBB’s Contract Procedure Rules (June 2014), the Assurance Director is authorised to award a contract up to the value of £172,514. The total value of services to be supplied under this contract award is valued at approx. £90,000.

Full funding for this contract is available from the London Borough of Barnet’s Electoral Registration budget, as supplemented by Individual Electoral Registration (IER) grant funding received from Cabinet Office to cover the full additional costs of implementing IER between 2013-2016.

Decision Maker: Assurance Director

Decision published: 15/07/2015

Effective from: 15/07/2015

Decision:

Following a tender procurement exercise that was run under the London Boroughs of Barnet and Harrow’s Electoral Services Print and Postage Framework Agreement (2013-2017), the contract for the supply of all externally required Printing and Postage Services for the delivery of the 2015 Electoral Registration Canvass has been awarded to Electoral Reform Services Ltd.

 

Under LBB’s Contract Procedure Rules (June 2014), the Assurance Director is authorised to award a contract up to the value of £172,514. The total value of services to be supplied under this contract award is valued at approx. £90,000.

Full funding for this contract is available from the London Borough of Barnet’s Electoral Registration budget, as supplemented by Individual Electoral Registration (IER) grant funding received from Cabinet Office to cover the full additional costs of implementing IER between 2013-2016.

Wards affected: (All Wards);


30/06/2015 - Monthly Table List of Actions Taken Under Summary DPRs - Planning - June 2015 ref: 5873    Recommendations Approved

Decision Maker: Assistant Director of Strategic Planning, Regeneration and Transport

Decision published: 09/07/2015

Effective from: 30/06/2015

Wards affected: (All Wards);


08/07/2015 - Monthly Table List of Actions Taken Under Summary DPRs - Property Services - July 2015 ref: 5872    Recommendations Approved

Decision Maker: Head of Estates

Decision published: 09/07/2015

Effective from: 08/07/2015

Wards affected: (All Wards);


07/07/2015 - Instruments of Government - various schools ref: 5860    Recommendations Approved

These reports give authority for Instrument of Government of school governing bodies to be altered.

This report highlights the requirement to make the Instrument of Government for the following maintained schools:

·         Martin Primary School

·         Fairway Primary School

·         Northway School

·         Sunnyfields Primary School

·         Summerside Primary School

·         Manorside Primary School

·         Wessex Gardens Primary School

·         St Paul’s Primary School

·         St Johns CE Primary School

·         St Mary’s Primary School

·         Rosh Pinah Primary School

·         Woodridge Primary School

·         Moss Hall Nursery

·         Edgware Primary School

·         Monkfrith School

·         Moss Hall Junior School

·         Oakleigh School and The Early Years Centre

·         Childs Hill Primary School

·         St Mary’s Church of England primary School N3

·         Holy Trinity Church of England Primary School

·         Sacred Heart Catholic Primary School

·         St Catherine’s Catholic Primary School

 

EQUALITIES AND DIVERSITY ISSUES: The schools’ Instruments of Government do not compromise their compliance with their statutory equality duties as set out in the Equality Act 2010.

 

LEGAL ISSUES: The School Governance (Constitution) (England) Regulations 2012 sets out the arrangements for the constitution of governing bodies of maintained schools including foundation and trust schools in England.

 

BACKGROUND INFORMATION: In line with new Regulations, Governing Bodies of Maintained schools have been required to reconstitute in regard to the number and types of Governor. The Governing Bodies of the schools listed have submitted details of changes in their Instruments of Government, which is the formal document that outlines the arrangement of each Governing Body.

Decision Maker: Education and Skills Director

Decision published: 07/07/2015

Effective from: 07/07/2015

Wards affected: (All Wards);


29/06/2015 - Award for the Furniture Removal/ Relocation contract for the provision of removal/ relocation services for the Accommodation Implementation Programme (AIP) ref: 5846    Recommendations Approved

The Policy & Resources Committee agreed on the 13th January 2015, under item 10 of the Forward Plan procurement activity, for the smart working moving costs in connection with the Accommodation Implementation Programme (AIP). There is now a requirement as part of the defined works to relocate the staff of NLBP4 for funding allocation for furniture removal/ relocation, in order to relocate staff to Barnet House, NLBP2 and a third location to be confirmed.

 

A mini competition was conducted under the ESPO Framework Contract249. All suppliers on the framework were alerted to the mini competition opportunity.

 

A request for expressions of interest was issued in March 2015; two companies expressed an interest and were issued tender documentation. Submissions were received from the two suppliers, covering their removal costs and method statement response to the specification provided. These were evaluated on a weighting of 50 price / 50 quality.

 

 

Decision Maker: Commercial and Customer Services Director

Decision published: 30/06/2015

Effective from: 29/06/2015

Wards affected: Brunswick Park; Totteridge;


17/06/2015 - Stonegrove Regeneration - Development Stage Works Licence with Barratt Evolution LLP for Phases 7 - 8 - Summary DPR ref: 5840    Recommendations Approved

The Principal Development Agreement (PDA) for the regeneration of the Stonegrove and Spur Road Estates was approved by Cabinet on 18 June 2007 and was varied by a Deed of Variation on 25 March 2008.

 

Resolution 3 of the decision of Cabinet on 18th June 2007 stated that subject to the final terms of the Principal Development Agreement and legal arrangements being approved by the Cabinet Member for Regeneration and Development under Delegated Powers; that the necessary legal documentation be completed in order for the scheme to proceed.

 

Under the terms of the PDA with Barratt Evolution LLP Barratts the Council has entered into an agreement that BELLP can call for a Development Stage Works License (DSWL) to commence construction on each phase of the site until they reach a point where they can call for a drawdown of the land.

 

BELLP has called for a works licence for the final phases, 7 & 8, as shown on the attached plan 12369_05_29-A and this DPR requests authority to enter into the DSWL as required under the terms of the PDA.

 

There are no financial implications to granting this DSWL and all costs are recovered from Barratts under the terms of the PDA.

Decision Maker: Head of Estates

Decision published: 19/06/2015

Effective from: 17/06/2015

Wards affected: Edgware;


10/06/2015 - Organisational Development - Commissioning Capacity ref: 5839    Recommendations Approved

This report outlines the changes to Commissioning Group to consolidate and enhance commissioning capacity within London Borough of Barnet to ensure Commissioning Directors, and their respective portfolio, has the right strategic and technical capacity. Where Commissioning Directors previously had no direct reports; the restructure has resulted in the creation of teams for each commissioning portfolio reporting directly to Commissioning Directors.

 

The restructure ensures the requirement for a more integrated commissioning approach by realigning commissioning functions across delivery units into the new Commissioning Group structures, referred to in the Chief Executive’s senior management restructure agreed by General Functions Committee in October 2014.

 

As a result, the council has strengthened its central commissioning capacity to ensure there is a focus on the development of detailed commissions and reducing the pressures on agency spend in the Commissioning Group. The implementation date for this restructure was 7 April 2015.

Decision Maker: Chief Executive

Decision published: 18/06/2015

Effective from: 10/06/2015

Wards affected: (All Wards);


21/05/2015 - Table of Actions Taken under Summary DPRs - Re ref: 5812    Recommendations Approved

Decision Maker: Chief Executive

Decision published: 05/06/2015

Effective from: 21/05/2015

Wards affected: (All Wards);


29/05/2015 - Award of supply, delivery and installation of office furniture to Barnet House and NLBP2 and a third location to be confirmed DPR ref: 5810    Recommendations Approved

The Policy & Resources Committee agreed on the 13th January 2015, under Item 10 of the Forward Plan procurement activity, for -the supply, delivery and installation of furniture in connection with the Accommodation Implementation Programme. There is now a requirement that as part of the defined works to relocate the staff of NLBP4 it will require the funding allocation, in order to supply and deliver furniture to Barnet House,NLBP2 and a third location to be confirmed.

 

The services are to be procured using a mini competition through CCS-RM1501 where a number of companies have previously been vetted to ensure their suitability, capabilities and financial stability. All companies were required to submit a pricing schedule and a qualitative assessment for their proposed model office design and were selected on evaluation weighting of 70/30 price/ quality an allowed modification of evaluation criteria.

 

A request for expression of interest was issued in December 2014 three companies expressed an interest, all were issued tender documentation however, one company withdrew from the tender submission. Submissions were received from the remaining suppliers

Decision Maker: Commercial and Customer Services Director

Decision published: 29/05/2015

Effective from: 29/05/2015

Wards affected: Brunswick Park; Totteridge;


28/05/2015 - Overarching Section 75 Agreement Adults Service Schedule dated 1 February 2014 - Voluntary Services Prevention Commissioning ref: 5808    Recommendations Approved

This report recommends agreement to the Council entering into a Section 75 Agreement for a term of 26 months commencing on the 1 February 2014 for Voluntary Services Prevention Commissioning.  This report recommends agreement to this being included within the overarching Section 75 Agreement between the London Borough of Barnet and NHS Barnet Clinical Commissioning Group.

 

Decision Maker: Adults and Communities Director

Decision published: 28/05/2015

Effective from: 28/05/2015

Wards affected: (All Wards);


12/11/2014 - Redevelopment at Dollis Valley Park Estate Barnet, Phase 2 - Stopping Up Order No 4 ref: 5807    Recommendations Approved

Redevelopment at Dollis Valley Park Estate Barnet, Phase 2 – Stopping Up Order No 4 - Stopping up of Highway at / adjacent to Dollis Valley Way, Barnet under Section 247 of the Town and Country Planning Act 1990

Decision Maker: Assets, Regeneration and Growth Committee

Decision published: 22/05/2015

Effective from: 12/11/2014


21/05/2015 - Extension of User Controlled Information, Advice and Advocacy Service Contract ref: 5806    Recommendations Approved

This report seeks to extend the current contract with Barnet Centre for Independent Living for a period of two months until 31st May 2015 at a value of £58,991 to allow for the resolution of staffing issues before the new contract commences.

 

Decision Maker: Assistant Director Communities & Wellbeing

Decision published: 21/05/2015

Effective from: 21/05/2015

Wards affected: (All Wards);


19/05/2015 - Summary of Decisions Taken Under Delegated Powers - May 2015 ref: 5804    Recommendations Approved

Decision Maker: Head of Estates

Decision published: 19/05/2015

Effective from: 19/05/2015

Wards affected: (All Wards);


19/05/2015 - Contract award Information, Advice and Advocacy Contract ref: 5791    Recommendations Approved

This report requests approval to appoint a recommended supplier for a five year contract with an option to extend by a further year as the provider of the Information, Advice and Advocacy Service in the London Borough of Barnet.

Decision Maker: Adults and Communities Director

Decision published: 19/05/2015

Effective from: 19/05/2015

Wards affected: (All Wards);


19/05/2015 - Extension of contract with British Red Cross for Home from Hospital Service ref: 5790    Recommendations Approved

The report proposes an extension of the contract with British Red Cross for an additional 12 months from 1 April 2015 to 31 March 2016. 

 

Decision Maker: Adults and Communities Director

Decision published: 19/05/2015

Effective from: 19/05/2015

Wards affected: (All Wards);


11/05/2015 - Summary of Decisions Taken Under Delegated Powers - April 2015 ref: 5788    Recommendations Approved

Decision Maker: Commercial and Customer Services Director

Decision published: 11/05/2015

Effective from: 11/05/2015

Wards affected: (All Wards);


11/05/2015 - Waiver of the Contract Procedure Rules for Fremantle Trust and Age UK Barnet Contracts ref: 5787    Recommendations Approved

This report captures a waiver of the Contract Procedure Rules in order that additional services can be secured to address delays in transfers of care for those in acute hospital settings.

 

This report approves the following:

 

1.    That the Officer in consultation with the Chairman of the Policy and Resources Committee agree a waiver of the Contract Procedure Rules is to vary the contract with the Fremantle Trust from 2nd February 2015 to 10th May 2015.

 

2.    That the Officer in consultation with the Chairman of the Policy and Resources Committee agree a waiver of the Contract Procedure Rules is to vary the contract with Age UK Barnet from 2nd February 2015 to 10th May 2015.

 

Decision Maker: Adults and Communities Director

Decision published: 11/05/2015

Effective from: 11/05/2015


09/02/2015 - Annual Report of the Director of Public Health ref: 5760    Recommendations Approved

To consider the 2014 Annual Report of the Director of Public Health; and to consider an update on the 2013 Annual Report (to include update on Call to Action on Physical Activity)

Decision Maker: Health Overview and Scrutiny Committee

Made at meeting: 09/02/2015 - Health Overview and Scrutiny Committee

Decision published: 06/05/2015

Effective from: 09/02/2015

Decision:

The Chairman invited Dr Andrew Howe, the Director of Public Health for Harrow and Barnet Councils to join the table.

 

The report provided an overview of the last 50 years on a selection of topics which were public health issues fifty years ago and remained relevant issues today:

 

·                     Cardiovascular Disease

·                     Tuberculosis

·                     Sexually Transmitted Infections

·                     Tobacco control

·                     Vaccine Preventable Infections

·                     Healthy life expectancy

 

The Committee noted that each topic in the report included suggestions to tackle potential risk factors and improve awareness in the communities.

 

The Committee commended the Annual Report of the Director of Public Health.

 

 

RESOLVED that the Health Overview and Scrutiny Committee note the report.

 

Wards affected: (All Wards);


29/04/2015 - Dollis Valley Regeneration - Phase 2 (Lease and Mortgages) ref: 5749    Recommendations Approved

Phase 1 of the Dollis Valley regeneration scheme is now nearing completion. In accordance with the decision of Assets, Regeneration and Growth Committee of 8th September 2015 the Council needs to hand over the next development phase, known as Phase 2a This will be achieved by entering into a deed of variation of the Development Agreement to provide for the grant of a development Lease of Phase 2a, being land which is not currently subject to residential occupation. The development lease of phase 2b will be completed once vacant possession of that additional land is obtained, it is anticipated towards the end of 2015.  

 

Associated with the hand over of this phase, the council needs to obtain vacant possession of a block of residential properties, 1 to 15 The Ridge. The acquisition of these houses is underwritten by a Compulsory Purchase Order with a vesting date of 30th March 2015.

 

Under the terms of the Development Agreement leaseholders on the estate have been offered the option of reinvesting the value of their existing properties into a shared equity purchase of a new home on the estate, under which agreement the Council would purchase and hold the balance of the equity.

 

In Phase 2 five leaseholders have opted to take up the Council’s offer and the Council now needs to provide the funding of the equity that it will retain in these five homes so that Countryside can complete the sales and move the leaseholders out of the homes which will need to be demolished for the next phase.

 

Prior to the grant of the Development Lease of phase 2a the Council needs to extinguish any private rights over the land that may exist in order to enable the development to proceed in accordance with the planning permission.

 

The majority of this land was formerly public Highway with the remainder being predominantly amenity land associated with the Estate. When the Council promoted the Stopping up Order only one party claimed any private rights and that party has already agreed a deed of release.  The Council is not aware of any other private rights but it needs to appropriate this land to Planning prior to completing the Development Lease so that any that may exist are extinguished and they will not hinder implementation of the planning permission.

 

Following completion of the appropriation the Council will enter into the Development lease of Phase 2a which will also enable Countryside to construct the social housing needed to rehouse Council Tenants in the remaining phases.

Decision Maker: Strategic Director for Commissioning

Decision published: 29/04/2015

Effective from: 29/04/2015

Wards affected: Underhill;


27/04/2015 - Authorisation to enter into a lease at Units 10, 11, 12 Grand Parade, North Finchley ref: 5748    Recommendations Approved

Decision Maker: Commissioning Director, Growth and Development

Decision published: 28/04/2015

Effective from: 27/04/2015

Wards affected: (All Wards);


17/04/2015 - The Provision of a Children's Service Special Transport Service ref: 5741    Recommendations Approved

This report seeks approval to award a contract with £75,000 for the provision of a Special Transport Service. The contract will commence from 04 May 2015 and will continue under Local Authority specific statutory powers. The contract will be terminated with one month’s notice.

 

Decision Maker: Assistant Director Social Care

Decision published: 17/04/2015

Effective from: 17/04/2015

Wards affected: (All Wards);


31/03/2015 - Corporate Grants Programme, 2014/15 - grant applications ref: 5738    Recommendations Approved

This report attaches assessments of grant applications by two not-for-profit organisations.

Decision Maker: Head of Finance

Decision published: 10/04/2015

Effective from: 31/03/2015

Wards affected: (All Wards);


09/04/2015 - Street Scene Fees and Charges for 2015/2016 ref: 5737    Recommendations Approved

This report seeks Chief Officer approval of fees and charges for 2015/16 that are changing broadly in line with the rate of inflation or less.

 

This report seeks to:

 

-       To approve the Street Scene fees and charges for 2015/16 as detailed in Appendix A.

 

Decision Maker: Street Scene Director

Decision published: 09/04/2015

Effective from: 09/04/2015

Wards affected: (All Wards);


08/04/2015 - Appointment of financial and commercial consultancy advisors for the Education and Skills ADM project ref: 5735    Recommendations Approved

The Education and Skills Alternative Delivery Model project was established to identify and assess possible alternative delivery models for the Education & Skills Delivery unit.  This was initially presented to the Children, Education, Libraries and Safeguarding Committee on 12th January 2015, where it was then referred to and approved by a meeting of Full Council on 20th January 2015.  The report and attached outline business case identified the need to procure specialist advisors, including commercial advisors, and included an estimate of approximately £275k for the cost of the commercial advisors.

 

Following a competitive tender exercise, a preferred bidder has been identified and the purpose of this report is to confirm the appointment of the preferred bidder to undertake the work.

 

This report seeks approval:

 

1.    To appoint iMPOWER to provide financial and commercial consultancy support to the Education and Skills Alternative Delivery Model at the quoted rates and in accordance with agreed work packages.

 

Decision Maker: Commercial and Customer Services Director

Decision published: 08/04/2015

Effective from: 08/04/2015

Wards affected: (All Wards);


27/03/2015 - Fees and Charges for Regional Enterprise ref: 5736    For Determination

The report seeks approval for named charges to be increased by inflation (2%) or below inflation. The report includes such fees and charges for: Highways, Trading Standards, Licensing, Environmental Health, Planning, Land Charges, Street Naming and Numbering and Building Control.

 

It also seeks approval for the adoption of updated Building regulations & Dangerous Structures Charging Scheme No 2.1.2015.

Decision Maker: Chief Executive

Decision published: 08/04/2015

Effective from: 27/03/2015

Wards affected: (All Wards);


27/03/2015 - Procurement of iPad Computers for clients with Autism ref: 5718    Recommendations Approved

This report seeks approval to award a contract to Academia Limited. The contract will commence from 30th March 2015 and will have two elements

 

1.         Supply 25 iPad tablets and accessories plus two wearable cameras

2.         The provision of a three year extended warranty contract for the iPads

Decision Maker: Adults and Communities Director

Decision published: 01/04/2015

Effective from: 27/03/2015

Wards affected: (All Wards);


27/03/2015 - Stonegrove and Spur Road Estate, Regeneration, Phases 4a and 4b Appropriation to planning and Land Transfer and the grant of a Works Licence for Phase 6a ref: 5717    Recommendations Approved

The Council approved entering into the Principal Development Agreement for the Stonegrove Regeneration Scheme at its Cabinet Resources Committee on 25th March 2008.  All conditions precedent of that legal agreement have been satisfied and the agreement, known as the Principal Development Agreement (PDA), which was signed on 24th September 2008 and is now in force between the Council and Barratt Evolution LLP, a joint venture between Barratt and Family Mosaic.

 

Under the terms of the PDA the development partner, Barratts, must serve a notice requiring the Council to transfer the land needed for the new homes. These Notices are served on a phase by phase basis, upon reaching certain contractual milestones, to enable them to complete their transfer of affordable homes to Family Mosaic and the sale of private sale dwellings in line the agreed program.

 

To date approximately half of the land has already been transferred by the Council and the formal Acquisition Notice calling for the draw-down of the next phase, known as phases 4a and 4b, was served on the Council on 5th March 2015.  Barratts have requested that the Council transfer part of the land directly to the Social Housing provider, Family Mosaic Homes.

 

Prior to the transfer the Council is required to appropriate the land to Planning to extinguish any private rights.  This was approved by Cabinet on 18th June 2007 (Cab. Dec 18/07/2007 – 6).  We are not aware of any existing private rights on this land.

 

This DPR is to appropriate the land in phase 4 a and 4b to Planning and then for consent to complete the transfer the land for the social housing to Family Mosaic Homes and the balance of the land to Barratt Evolution LLP, as required under the Principal Development Agreement.

Decision Maker: Strategic Director for Commissioning

Decision published: 30/03/2015

Effective from: 27/03/2015

Wards affected: Edgware;


18/03/2015 - Summary of Decisions Taken under Delegated Powers - Property Services- 18 March 2015 ref: 5708    Recommendations Approved

Decision Maker: Head of Estates

Decision published: 19/03/2015

Effective from: 18/03/2015

Wards affected: (All Wards);


12/03/2015 - Summary of Decisions Taken under Delegated Powers - Property Services- 12 March 2015 ref: 5705    Recommendations Approved

Decision Maker: Head of Estates

Decision published: 17/03/2015

Effective from: 12/03/2015

Wards affected: (All Wards);


05/03/2015 - Summary of Decisions Taken Under Delegated Powers - February 2015 ref: 5702    Recommendations Approved

Decision Maker: Adults and Communities Director

Decision published: 06/03/2015

Effective from: 05/03/2015

Wards affected: (All Wards);


24/02/2015 - Summary of Decisions Taken under Delegated Powers - Property Services- 26 February 2015 ref: 5695    Recommendations Approved

Decision Maker: Head of Estates

Decision published: 26/02/2015

Effective from: 24/02/2015

Wards affected: (All Wards);


17/02/2015 - Authority to appoint Omega Housing Ltd for the management of Private Rented Sector (PRS) stock ref: 5693    Recommendations Approved

The PRS project is tasked with finding suitable properties for Adults and Communities Delivery Unit service users to offer as move on accommodation. Advantages should arise from engaging a Registered Provider of social housing (Omega Housing Ltd). These advantages are itemised in the main body of the report but include extending the opportunities afforded by the scheme to a broad pool of service users. Following an open procurement exercise to seek proposals from suitable Registered Providers this report requests authority to appoint Omega Housing Ltd for the provision of housing management services. This service would be for a three-year period. The total income that may derive over this period is estimated to be £171,000.

Decision Maker: Adults and Communities Director

Decision published: 24/02/2015

Effective from: 17/02/2015

Wards affected: (All Wards);


18/02/2015 - Summary of Decisions Taken under Delegated Powers - Property Services- 18 February 2015 ref: 5691    Recommendations Approved

Decision Maker: Head of Estates

Decision published: 18/02/2015

Effective from: 18/02/2015

Wards affected: (All Wards);


16/02/2015 - Summary of Decisions Taken Under Delegated Powers - 16 February 2015 ref: 5690    Recommendations Approved

Decision Maker: Commercial and Customer Services Director

Decision published: 16/02/2015

Effective from: 16/02/2015

Wards affected: (All Wards);


26/01/2015 - Procurement of consultancy support and delivery of a business case for future of health facilities in Colindale ref: 5671    Recommendations Approved

Delivery of health facilities that can meet the needs of the current and future population of Colindale has had a difficult history in relation to finding any one solution that can work with all the complex factors that influence the ability for NHS England (and its predecessor organisations) to formally agree to take on a new or replacement health centre.

 

A potential new health centre was built at the former Colindale Hospital site (known as ‘Pulse’), but could not be adopted for financial and clinical reasons, so the space was turned over to commercial uses.  Further attempts to negotiate the terms for an appropriate facility struggled to fit requirements, governance and/or timescales for delivery of all the parties needing to be involved in the decision-making process.

 

The need for additional primary care (particularly GP) capacity in the Colindale area is increasing as more of the planned new development is delivered.  Furthermore current development timescales would suggest that the existing Grahame Park Health Centre may need to be demolished in 2018 linked to the redevelopment of Grahame Park concourse; meaning a replacement for that facility will need to be agreed and in place by that time.

 

In order to ensure the right health outcomes for Colindale, it is necessary to undertake a full business case, public consultation and planning approval process as required by NHS England (NHSE) to identify, agree and secure delivery of the most appropriate facilities for delivery of modern health services.  This process will happen in parallel with planning applications for a number of the larger development sites, enabling a few delivery options.

 

There is a significant amount of work required to be completed to agree the options appraisal, outline business case and then full business case stages of the process to agree the appropriate means of delivering primary care services in Colindale.  The Council needs to take a greater coordination role to ensure the range of public bodies involved in primary care services work together and undertake the necessary reviews to deliver a joined-up response.  It is therefore proposed that a small amount of received planning contributions from development in Colindale can underwrite the funding of this coordination role.

 

In November 2014 NHSE agreed to transfer £90,000 to Barnet to support the development of the business case, and in particular the options appraisal.  This report is intended to agree this use of these funds, authorise the completion of relevant procurement matters required to secure completion of the full business case, and allocation of S106 funds.

 

Decision Maker: Strategic Director for Commissioning

Decision published: 30/01/2015

Effective from: 26/01/2015

Wards affected: Burnt Oak; Colindale; Mill Hill; West Hendon;


13/01/2015 - Authorise the Award of a Contract to CentrePoint to deliver Supported Accommodation Services to Young People aged 16 - 21 ref: 5646    Recommendations Approved

In Barnet, supported accommodation services are offered to young people aged 16 – 21, who live within the boundaries of the London Borough of Barnet and meet the eligibility criteria of either being homeless or at risk of being homeless. 

 

The purpose of commissioning supported accommodation services is to provide young people who are vulnerable to homelessness with secure accommodation whilst supporting them to live independently and help them with their personal, social and educational development into adulthood.

 

 

A Part B one-stage open procurement process was undertaken to award contract for the provision of supported accommodation. In total, five tender submissions were recorded on the e-portal, www.barnetsourcing.co.uk.

 

As part of a comprehensive tendering exercise, all five submissions were evaluated and ranked in accordance to their scores for quality and price. The highest ranking was awarded the contract.

 

This report seeks approval to award the highest scoring provider CentrePoint the contract for supported accommodation for young people aged, 16-21 (Lot 1) for the period of three years from 1 April 2015, with the option to extend two further times for a period of one year each time.  

Decision Maker: Family Services Director

Decision published: 20/01/2015

Effective from: 13/01/2015

Wards affected: (All Wards);


15/12/2014 - Planning Performance Agreement - Grahame Park Estate ref: 5643    Recommendations Approved

This report seeks approval to enter into a Planning Performance Agreement between the Council and the Genesis Housing Association to provide a dedicated planning resource for the preparation of a Supplementary Planning Document to provide a development framework for the Grahame Park Estate site in Colindale, as well as to oversee and advise on the pre-application and planning application stages of the redevelopment of the site.

Decision Maker: Assistant Director of Strategic Planning, Regeneration and Transport

Decision published: 15/01/2015

Effective from: 15/12/2014

Wards affected: Colindale;


09/01/2015 - Summary DPR - Acceptance of quotation for asbestos removal works at Holly Park Junior School ref: 5628    Recommendations Approved

The existing boiler plant within the school is at the end of its useful life and works to replace it are being planned and subject to a separate report. These asbestos works are required in order to facilitate the boiler works.

 

The work includes the removal of asbestos debris to the existing pipework and building fabric within the boiler room. 

 

The works are scheduled to take place January 2015.

Decision Maker: Head of Estates

Decision published: 09/01/2015

Effective from: 09/01/2015


06/01/2015 - Summary of Decisions Taken Under Delegated Powers - December 2014 - January 2015 ref: 5627    Recommendations Approved

Decision Maker: Acting Director of Children’s Service

Decision published: 08/01/2015

Effective from: 06/01/2015

Wards affected: (All Wards);


01/12/2014 - Facilitation of libraries consultation events, consultation analysis and report ref: 5624    Recommendations Approved

This report sets out the Council’s decision to commission an independent facilitator to run consultation events, analyse feedback from the public, and produce a final report on the 2014-15 consultation on Barnet’s future library service.

 

One tender was received in response to this exercise, from Opinion Research Services (ORS) in partnership with the specialist library consultancy firm Shared Intelligence.  The proposed approach was of high quality and offered value for money.

 

The Council took the decision to award the contract to ORS and Shared Intelligence at a cost of £80,930.

Decision Maker: Strategic Director for Communities

Decision published: 17/12/2014

Effective from: 01/12/2014

Wards affected: (All Wards);


17/12/2014 - Summary of Decisions Taken under Delegated Powers December 2014 ref: 5623    Recommendations Approved

Decision Maker: Deputy Chief Operating Officer

Decision published: 17/12/2014

Effective from: 17/12/2014

Wards affected: (All Wards);


25/11/2014 - Summary of Decisions Taken Under Delegated Powers - November and December 2014 ref: 5594    Recommendations Approved

Decision Maker: Commercial and Customer Services Director

Decision published: 08/12/2014

Effective from: 25/11/2014

Wards affected: (All Wards);


05/12/2014 - Micro Fund, 2014/15 - SPACES ref: 5593    For Determination

This report attaches an assessment of an application for a grant in support of the SPACES High Barnet resident group who are seeking to take resident action to improve and maintain a public area within the Chipping Barnet library grounds.

Decision Maker: Chief Operating Officer (Director of Finance / Section 151 Officer)

Decision published: 05/12/2014

Effective from: 05/12/2014


20/10/2014 - GP Services at Finchley Memorial Hospital ref: 5572    Recommendations Approved

Committee to receive an update on GP Services at Finchley Memorial Hospital. 

Decision Maker: Health Overview and Scrutiny Committee

Made at meeting: 20/10/2014 - Health Overview and Scrutiny Committee

Decision published: 03/12/2014

Effective from: 20/10/2014

Decision:

The Chairman introduced the item which contained an update report from NHS England on the proposed relocation of two GP practices within Barnet (Squires Lane and Cornwall House) to the Finchley Memorial Hospital site.

 

The Chairman invited Fiona Erne, the Deputy Head of Primary Care (North Central and East London) at NHS England, to the table.

 

Ms. Erne advised the Committee that NHS England had been working with the two practices for the last twelve months and that the issues faced in the relocation of the GP practices on site revolved around lease negotiations.  The Committee noted that in June 2014, Barnet Clinical Commissioning Group (CCG) had advised that they were unable to continue with funding and that they would take the matter to a meeting of the Barnet CCG Funding Board in August 2014.

 

Ms Erne advised the Committee that, upon consideration of this matter, the CCG Funding Board had advised that they were unable to provide support but that they would approach the partners in order to seek a five year arrangement.  Ms. Erne informed the Committee that she believed that this idea had been rejected. 

 

The Committee were informed that the CCG were now looking to use the space reserved for the GP Practices for alternative primary care purposes. 

 

The Chairman invited Dr. Debbie Frost, the Chair of the Barnet Clinical Commissioning Group Board, to the table.  Dr. Frost advised the Committee that the CCG was looking into the possibility of locating a “health village” on the Finchley Memorial Hospital site.

 

A Member of the Committee expressed concern over the length of time that it was taking for decisions to be made.  The Member also expressed concern that money that was intended for patient treatment and support could be used to fund matters arising from estate management.  Dr. Frost commented that the issue had been going on for a long time but that the CCG were keen for the project to be mobilised within the next eighteen months to two years.

 

Responding to a question from a Member, Dr. Frost advised that the proposals surrounding the “health village” would include GPs.

 

In response to a question from a Member, Ms. Erne advised the Committee there had been dialogue with Community Health Partnerships, the site landlords, to advise them that they considered it unfair to apportion costs on square footage alone, as services are consumed at different rates.  Ms. Erne also noted that NHS England had been in dialogue with Community Health Partnerships about negotiating issues such as cleaning in order to reduce costs. 

 

The Vice Chairman suggested that the Committee receive an update on the issue from both NHS England and Barnet CCG at their meeting in March 2015. 

 

The Committee noted that the Clinical Commissioning Group were working on their draft objectives for the “health village” proposal. 

 

A Member questioned if it would be preferable to relocate a GP into the hospital and run at a reduced loss, rather than to have the site empty.  Ms. Erne advised the Committee that NHS England had been trying to negotiate that, but that the landlords wanted to have a 30 year commitment.

 

RESOLVED THAT:-

1.    The Committee note the update from NHS England on GP Services at Finchley Memorial Hospital;

2.    The Committee request to receive a further update from NHS England and Barnet Clinical Commissioning Group on the progress of the issue at their meeting in March 2015.

 

 

 

Wards affected: (All Wards);


20/10/2014 - London Ambulance Service - Update Report ref: 5569    Recommendations Approved

To receive a lessons learnt report from the London Ambulance Service on queues from the Royal Free and Barnet and Chase Farm.

Decision Maker: Health Overview and Scrutiny Committee

Made at meeting: 20/10/2014 - Health Overview and Scrutiny Committee

Decision published: 03/12/2014

Effective from: 20/10/2014

Decision:

The Chairman introduced the report which provided the Committee with an update from the London Ambulance Service NHS Trust covering the following:

 

·         The staffing position and delivery of performance of the Trust.

·         An overview of activities taken to improve response times through better staffing levels.

·         Staffing matters.

·         How the Trust is modernising to improve the care delivered to patients.

·         How the Trust is educating people to use appropriate care pathways

 

The Chairman invited Paul Gates, the Deputy Director of Operations at the London Ambulance Service NHS Foundation Trust to the table.

 

Mr. Gates advised the Committee that in Barnet the Trust had seen a 7% increase in the number of category A (most seriously ill and injured) calls responded to, when comparing the period 1st April to 26th September of both 2013 and 2014.  The number of calls from 1 April to 26 September 2014 was 8129, an increase from 7602 for the same period in 2013. The Committee noted that the delivery of the Category A target of 75% within 8 minutes was a significant challenge for the service in Barnet and the Trust as a whole.

 

The Committee noted that North Central London had had 21 members of staff leave within the period April to September 2014 and that of those 21, 19 were Paramedics. The Committee noted that the attrition rate had improved significantly from the same period last year when 56 staff had left.

 

Mr. Gates advised the Committee that London was one of the busiest Ambulance Areas, with the utilisation rate of London at 80 – 95% compared to that nationally of 60-65%.

 

Responding to a question from a Member, Mr. Gates advised the Committee that the term “Category A” referred to the most dangerously affected patients and could include for example cardiac arrest or difficult breathing. 

 

A Member questioned if the number of staff leaving the Trust was to do with pay and questioned if the Trust had lobbied the Government on the matter.  Mr. Gates advised that pay was certainly an issue.    

 

A Member questioned if the Trust had looked overseas to recruit.  Mr. Gates advised that whilst there was a shortage of graduates in the UK, there was a surplus in Australia and New Zealand and that the Trust was looking to make links with universities in those countries.  Denmark was also mentioned as a country which had similar training to the UK and was therefore a compatible recruiting area. 

 

Responding to a question from a Member, Mr. Gates advised that care homes were the biggest user of ambulances. 

 

A Member questioned if there were still issues around keeping ambulances well equipped.  Mr. Gates advised that the Trust had a fleet plan and that there would be new ambulances.

 

The Chairman noted that the North Central London Joint Health Overview and Scrutiny Committee had been advised that, as well as the elderly, a large number of people aged between 29 – 35 years were using ambulances and, when questioned why this was, Mr. Gates advised that a large proportion of these cases were alcohol related.

 

The Chairmen questioned how the London Ambulance Service found accessibility to A&E once they had arrived at a hospital and noted that she had heard reports that ambulances had to ring a bell and wait for up to 20 minutes to be let in at the Royal Free.

 

Mr. Gates advised that he had not been made aware of a 20 minute wait at the Royal Free and noted that the time taken for an ambulance to unload would be determined by the volume on the day.  Mr. Gates also commented on the importance of ensuring that the patient went to the correct department for their care.

 

A Member requested to be provided with the figures on the use of private versus locum ambulances in Barnet.

 

RESOVLED that:-

 

1)    The Committee note the report

2)    The Committee request to be provided with figures showing the use of private versus locum ambulances in Barnet.

 

Wards affected: (All Wards);


20/10/2014 - Royal Free London NHS Foundation Trust - Accident and Emergency: Winter Preparations ref: 5570    Recommendations Approved

Update Report on A&E preparations.

Decision Maker: Health Overview and Scrutiny Committee

Made at meeting: 20/10/2014 - Health Overview and Scrutiny Committee

Decision published: 03/12/2014

Effective from: 20/10/2014

Decision:

The Chairman introduced a report which provided the Committee with an update on A&E preparations for the coming winter and presented the lessons learned from last year in relation to Barnet and Chase Farm Hospital.

 

Deborah Sanders, the Director of Nursing at the Royal Free London NHS Foundation Trust, advised the Committee that the Trust was working closely with the Clinical Commissioning Group (CCG) and their partners for winter planning.  The Committee noted that in doing so, the Trust had looked at surge and bed modelling.  The Committee noted that the Trust had a number of different schemes in place for winter which included extending the hours of the urgent care provision, extra bed capacity at the Royal Free, as well as increasing hours for PACE and TREAT. 

 

Fiona Jackson, the Director of Chase Farm Hospital, advised the Committee that they were providing training for care homes and were developing links with care homes for TREAT.  Responding to a question from the Chairman, Ms. Jackson advised the Committee that care homes with the highest hospital admissions were able to access training. 

 

At the invitation of the Chairman, Dr. Debbie Frost, the Chairman of the Barnet Clinical Commissioning Group, came to the table.  Dr. Frost advised the Committee that the CCG was focussing on how agencies and partners could work together to avoid hospital admission where appropriate.

 

A Member questioned the role of carers in the community when it came to trying to reduce hospital admissions. Ms. Jackson advised that there was work to be done on working with carers when trying to reduce hospital admissions during the winter.

 

Responding to a question from a Member, Mr. Kim Flemming, the Director of Planning at The Royal Free London NHS Foundation Trust, advised the Committee that certain diseases were more prevalent during winter and that the demographic of an area also had an impact on Accident and Emergency.  Mr. Flemming advised the Committee of the importance of keeping people healthy at home wherever possible.   

 

A Member commented that Dr. Frost’s practice had been doing a piece of work on encouraging pneumonia vaccinations and questioned if this was Borough-wide.  Dr. Frost advised that it was.

 

The Chairman requested that the Royal Free London NHS Foundation Trust provide an update report on ambulances to the Committee at their meeting in March 2015.

 

RESOLVED that:-

 

1)    The Committee note the report

2)    The Committee request to be provided with an update report from the Royal Free London NHS Foundation Trust provide an update report on the topic of Ambulances at their meeting in March 2015.

Wards affected: (All Wards);


28/11/2014 - Summary DPR for 17a The Burroughs ref: 5576    Recommendations Approved

Decision Maker: Head of Estates

Decision published: 28/11/2014

Effective from: 28/11/2014

Wards affected: Hendon;


25/11/2014 - Property Transactions November 2014 Summary DPRs ref: 5575    Recommendations Approved

Decision Maker: Head of Estates

Decision published: 27/11/2014

Effective from: 25/11/2014

Wards affected: (All Wards);


26/11/2014 - Corporate Banking Procurement and Contract Award ref: 5563    Recommendations Approved

Following a competitive tendering process, this report is seeking approval to enter into a contract with the Royal Bank of Scotland to provide banking services for the London Borough of Barnet.

 

The Council invited providers to tender for the provision of banking services as the current contract with the Co-Operative Bank ends on 31st March 2015 and there is no option to extend. The Eastern Shires Purchasing Organisation Banking Services Framework was used to reduce tendering costs.

 

The contract is to be for a term of five years with an option to further extend for up to two years with the contract starting on 1 January 2015 to allow a transition period before the cessation of the existing contract.

 

Decision Maker: Deputy Chief Operating Officer

Decision published: 26/11/2014

Effective from: 26/11/2014

Wards affected: (All Wards);


27/10/2014 - Empty Properties Compulsory Purchase Orders (1) ref: 5526    Recommendations Approved

To compulsorily acquire underused or ineffectively used property for residential purposes where there is a compelling case in the public interest for its acquisition to meet general housing need in the area

Decision Maker: Housing Committee

Made at meeting: 27/10/2014 - Housing Committee

Decision published: 21/11/2014

Effective from: 27/10/2014

Decision:

The Committee considered the report.

 

RESOLVED that:

 

1.         The Committee approve the making ofCompulsory Purchase Orders (CPOs), under Section 17 of the Housing Act 1985 and the Acquisition of Land Act 1981 in respect of the properties identified as ‘A’ and ‘B’ in the exempt report.

 

2.         Subject to the authorisation for the making of the Compulsory Purchase Orders referred to in decision 1 above, the Orders be submitted to the Secretary of State at the Department for Communities and Local Government for consideration and confirmation.

 

3.         In the event of the Secretary of State at the Department for Communities and Local Government returning the Orders for confirmation by the Council, the Order be confirmed on behalf of the Council.

 

4.         Following confirmation of the Orders, that Housing Committee approve the entry into a Cross-Undertaking with the owner(s) of the relevant property not to implement the Order on the condition that the owner(s) agree(s) to bring their property back into use within a reasonable time.

 

5.         In the event that a Cross-Undertaking is not entered into as referred to in recommendation 4. above, or the terms of the Cross-Undertaking are not adhered to by the owner, that authority be delegated to the Strategic Director for Growth and Environment to proceed with the compulsory acquisition of the properties in question.

 

6.         Following the compulsory acquisition of any of the properties, an options paper on the onward disposal be brought to the Housing Committee for decision.

 

7.         The Committee approve that the financial costs of the Compulsory Purchase Orders be indemnified through the Corporate Capital Programme.

 

Wards affected: (All Wards);

Lead officer: Private Sector Housing Manager (Re)


27/10/2014 - Housing Allocations Scheme ref: 5523    Recommendations Approved

To approved the revised Housing Allocations Scheme following a period of public consultation

Decision Maker: Housing Committee

Made at meeting: 27/10/2014 - Housing Committee

Decision published: 21/11/2014

Effective from: 27/10/2014

Decision:

In accordance with Meeting Procedure Rule 7, Councillor Reema Patel addressed the Committee on the proposed Housing Allocations Scheme.

 

The Chairman introduced the report.

 

RESOLVED that the Committee approve the proposed revisions to the Council’s Housing Allocations Scheme following on from a period of public consultation, subject to a review of the proposal to remove the reasonable preference category in Band 1 relating to applicants who need to move because there is a risk of violence or threat to life.

 

RESOLVED that the Committee delegate authority to the Strategic Director for Growth & Environment to approve the amended Housing Allocations Scheme following consultation with the Housing Committee Chairman (Councillor Tom Davey) and the Labour Spokesperson for Housing (Councillor Ross Houston).  The Committee agreed that if the Chairman and the Labour Spokesperson for Housing were unable to agree amendments to the sections Housing Allocations Scheme relating to households at risk of violence, the decision on the Scheme would be referred back to the Housing Committee on 2 February 2015 for decision.

 

Wards affected: (All Wards);

Lead officer: Head of Strategy and Performance (Re), Housing Strategy and Business Improvement Manager (Re)


27/10/2014 - Housing Strategy ref: 5524    Recommendations Approved

To consider the draft Housing Strategy prior to a period of public consultation

To consider the draft Housing Investment Strategy

Decision Maker: Housing Committee

Made at meeting: 27/10/2014 - Housing Committee

Decision published: 21/11/2014

Effective from: 27/10/2014

Decision:

The Committee considered the report.

 

Having been put to the vote the Committee voted:

 

In Favour: 5

Against: 0

Abstentions: 4

 

RESOLVED that:

 

1.         The Committee approve the proposed draft Housing Strategy for public consultation, subject to officers considering the feasibility of promoting self-build properties within the Strategy.

 

2.         The Committee authorises officers to commence public consultation from 1 December 2014 to 28 February 2015 inclusive, or on other appropriate dates as soon as possible if these dates cannot be met.

 

3.         That the results of the consultation be reported back to Committee on 22 April 2015 together with officer recommendations and a revised Strategy if appropriate.

 

Wards affected: (All Wards);

Lead officer: Head of Strategy and Performance (Re), Housing Strategy and Business Improvement Manager (Re)


27/10/2014 - Housing Business Planning ref: 5525    Recommendations Approved

To approve five year commissioning priorities, proposals for meeting financial targets set out in the Medium Term Financial Strategy and proposed Management Agreements

Decision Maker: Housing Committee

Made at meeting: 27/10/2014 - Housing Committee

Decision published: 21/11/2014

Effective from: 27/10/2014

Decision:

The Committee considered the report.

 

Having been put to the vote the Committee voted:

 

In Favour: 5

Against: 0

Abstentions: 4

 

RESOLVED that:

 

1.         The Committee approves the Commissioning Plan (Appendix A), subject to consultation.  The Commissioning Plan sets out the strategic priorities, commissioning intentions, outcome measures, revenue budgets and capital requirements for recommendation to the council’s Policy and Resources Committee on 2 December 2014.

 

2.         The Committee agrees to public consultation on the Commissioning Plan commencing immediately following Policy and Resources Committee on 2 December 2014, before final Commissioning Plans are agreed by Policy and Resources on 17 February 2015.

 

Wards affected: (All Wards);


21/11/2014 - Former Lorry Park and Site C, Claremont Way Industrial Estate ref: 5557    Recommendations Approved

Decision Maker: Head of Estates

Decision published: 21/11/2014

Effective from: 21/11/2014

Wards affected: Golders Green;


20/11/2014 - Brent Cross Cricklewood Regeneration: Thameslink Station Design ref: 5553    Recommendations Approved

To authorise completion of the Design Services Agreement between the Council and Network Rail so that the Council continue the design and development work to develop the business case and funding strategy for delivery of the Thameslink Station.

Decision Maker: Chief Executive

Decision published: 20/11/2014

Effective from: 20/11/2014

Wards affected: Childs Hill; Golders Green; West Hendon;


03/11/2014 - Summary of Decisions Taken Under Delegated Powers - Additional October/November 2014 ref: 5519    Recommendations Approved

Decision Maker: Assistant Director Commercial Assurance, Procurement and Estates

Decision published: 11/11/2014

Effective from: 03/11/2014

Wards affected: (All Wards);


10/11/2014 - Contract Award for the Removal, Storage and Disposal of Nuisance Vehicles Contract for a three year period from 1st December 2014 - 30 November 2017 ref: 5518    Recommendations Approved

Following a competitive tendering process, this report is seeking approval to enter into a contract with Redcorn Limited for the provision of Abandoned and Nuisance vehicle removal, storage and disposal services to three London Boroughs namely: Barnet, Enfield, and Waltham Forest as members of the North London Partnership Group (NLPG).  If approved, Barnet Council will enter into contract with Redcorn Limited as the lead authority, and the London Boroughs of Enfield and Waltham Forest will each enter into a Service agreement with Redcorn Limited on the basis of the terms and conditions of the contract between the London Borough of Barnet and Redcorn Limited.

 

The London Borough of Barnet was the lead authority in the procurement exercise for this collaboration contract with the London Boroughs of Enfield and Waltham Forest. The aim of the collaboration is to reduce the costs of tendering and maximise the potential to achieve volume discounts jointly across the participating authorities as members of NLPG.

 

The contract is to be for a term of three years commencing 1 December 2014. 

Decision Maker: Commercial and Customer Services Director

Decision published: 11/11/2014

Effective from: 10/11/2014

Wards affected: (All Wards);


21/05/2014 - Variation to CSG Contract for additional costs for the provision of Face to Face Benefits staff ref: 5515    Recommendations Approved

Capita is contracted to deliver New Benefits Claims Processing with a 12 day turnaround and at a reduced cost that was based on all Benefits being processed at the Capita Shared Service Centre in Blackburn as detailed in the Capita BAFO (Best and Final Offer) approved by Cabinet on 6th December 2012.

The Council introduced a new operating model following this offer with 16 staff located in Front Office locations to process claims face to face which has improved turnaround time to c. 7 days.

Following a review of options approval for a change is sought to maintain a Face to Face presence at an additional cost to be offset against the Redundancy Refund from CR14.

Decision Maker: Deputy Leader and Cabinet Member for Resources and Performance

Decision published: 10/11/2014

Effective from: 02/06/2014

Wards affected: (All Wards);


21/05/2014 - Variation to CSG Contract for the adjustment of Employment Costs. ref: 5516    Recommendations Approved

The CSG Contract, under Clause 15.4.1, allows for the reconciliation of Employment Costs between the provision of Warranted Data and the actual Employment Costs at the Service Commencement Date (SCD). These additional costs are a result of the Councils pay awards of 1% and Spinal Point increases applied after the Warranted Data was provided in March 2013 and the actual data in August 2013. Any additional costs are offset by an early refund on the Redundancy Provision in the Contract as there were fewer permanent employees at the time of transfer than originally planned.  

Decision Maker: Deputy Leader and Cabinet Member for Resources and Performance

Decision published: 10/11/2014

Effective from: 02/06/2014

Wards affected: (All Wards);


21/05/2014 - Variation to CSG Contract for the inclusion of Deferred Services to the Contact Centre ref: 5517    Recommendations Approved

Libraries calls, along with children’s service duty rota and fostering calls were identified in the contract as “Deferred Services” within the Customer Service Output specification and should have been transferred as an agreed change following service commencement. However, due to the delays in signing the contract the calls were transferred into the contact centre by the Council prior to the Contract Service Commencement Date for CSG and without formal agreement. This now necessitates a formal variation to the contract to adjust for the increased call volumes.

Decision Maker: Deputy Leader and Cabinet Member for Resources and Performance

Decision published: 10/11/2014

Effective from: 02/06/2014

Wards affected: (All Wards);


08/10/2014 - Contract Variation for 2013/14 Secondary School Expansions ref: 5508    Recommendations Approved

This report seeks approval to vary an existing consultancy contract with Mott MacDonald Ltd for Cost Consultancy Services In relation to expansions at Christ’s College, The Compton School and Copthall School.

Decision Maker: Commercial and Customer Services Director

Decision published: 31/10/2014

Effective from: 08/10/2014

Wards affected: Garden Suburb; Mill Hill; Woodhouse;


16/10/2014 - Grant towards removal of dangerous tree on private property ref: 5505    Recommendations Approved

This report assesses an application for financial assistance by a local resident towards the cost of removing a dangerous tree on her property.

 

Decision Maker: Deputy Chief Operating Officer

Decision published: 30/10/2014

Effective from: 16/10/2014

Wards affected: Edgware;


17/09/2014 - Contract variations to Barnet Pre School Learning Alliance and Fair Play Barnet ref: 5506    Recommendations Approved

This report is to request authorisation to vary the three contracts below to reduce their contract values:

 

  • Lot 4a: Barnet Pre School Learning Alliance (BPSLA) – Raising standards in quality provision: Childcare Providers
  • Lot 4b: Fair Play Barnet - Raising standards in quality provision: breakfast clubs, afterschool clubs and holiday provision
  • Lot 4c: Fair Play Barnet - Raising standards in quality provision: Inclusive training for mainstream providers

Decision Maker: Family Services Director

Decision published: 30/10/2014

Effective from: 17/09/2014

Wards affected: (All Wards);


27/10/2014 - Door to Door Distribution Service ref: 5504    Recommendations Approved

This report seeks approval to authorise procurement for a door to door distribution service, for the period January 2015 to December 2017. The contract will be held by the Council’s Corporate Communications Team to deliver Barnet First magazine to residents, and to mail out planning correspondence for the Council’s Planning Service.

 

Since January 2012, a door to door delivery service has been procured from one provider as this has lowered overall costs. The chosen supplier was Beta Distribution (trading as London Letterbox Marketing).

Decision Maker: Deputy Chief Operating Officer

Decision published: 29/10/2014

Effective from: 27/10/2014

Wards affected: (All Wards);


24/09/2014 - Voluntary and Community Sector Development Partner: Tender Award ref: 5482    Recommendations Approved

Cabinet Resources Committee agreed on 24 February 2014 to authorise procurement of a local voluntary and community sector development partner, up to a maximum of 4 years (2 years plus the option to extend by 2 years) with an annual contract value of £225,000 and a total contract value of £900,000 over the 4 years, to commence no later than 1 April 2015.

 

Consultation was undertaken with voluntary sector organisations in order to design the content and the allocation of activity areas into lots as follows:

 

·         Lot1: Empowering Local Communities and Volunteering: £80,000 p/a (total contract value over 4 years of £320,000)

 

·         Lot 2: Voluntary Sector Support and Representation and Communication: £60,000 p/a (total contract value over 4 years of £240,000) plus a one-off incentive of £10,000 on development of a Barnet Community Fund

 

·         Lot 3:Safeguarding Children and Young People: £35,000 p/a (Total contract value of £140,000 over 4 years)

 

·         Lot 4: Insight and Database: £20,000 p/a, (total contract value over 4 years of £80,000) plus £25,000 one-off investment for development of database.

 

Applicants could apply for any number of lots. Applications were scored on 70% quality, 30% price leading to the identification of two suppliers to begin the new service from 5th January 2015.

 

Decision Maker: Later Life Lead Commissioner

Decision published: 22/10/2014

Effective from: 24/09/2014


17/10/2014 - Summary of Decisions Taken Under Delegated Powers - October 2014 ref: 5468    Recommendations Approved

Decision Maker: Deputy Chief Operating Officer

Decision published: 17/10/2014

Effective from: 17/10/2014

Wards affected: (All Wards);


07/07/2014 - Finchley Memorial Hospital Bus Service: Presentation from The Finchley Society ref: 5448    Information Only

Decision Maker: Health Overview and Scrutiny Committee

Made at meeting: 07/07/2014 - Health Overview and Scrutiny Committee

Decision published: 09/10/2014

Effective from: 07/07/2014

Decision:

The Chairman invited Mr. Robert Newton and Mr. Mike Gee from the Finchley Society Environment & Transport Committee and Ms. Gill Green from Friends of Finchley Memorial Hospital to the table to present the results of a survey undertaken by The Finchley Society and the Friends of Finchley Memorial Hospital in relation to the distance between Finchley Memorial Hospital and existing bus stops in the area.

 

In introducing the report, Mr. Newton advised that the aims of the survey were in line with the Mayor of London’s Local Implementation Plan.

 

Outlining results from the survey, Ms. Green noted that most GP Services have a bus stop nearby, and noted that the future GP Services on site at the Finchley Memorial Hospital would increase demand for a bus stop.   

 

Mr. Gee advised the Committee that in order to reduce the number of people using cars to get to the hospital, the transport arrangements needed to be improved.  Mr. Gee noted that whilst a bus diversion would be unlikely, a dedicated service could be considered.  Referring to the report, Mr. Gee advised that Finchley Community Transport had proposed the idea of a circular “hoppa” bus route that could include the North Finchley Bus Station. 

 

The Chairman informed the Committee that she had undertaken a mini survey with Peter Cragg, a member of the Finchley Memorial Hospital Estates Group in early March, and that the survey had noted the following:

·         That a large proportion of people attended the Walk-in Clinic in cars;

·         That if it was raining, people would be more inclined to use a car than a bus or walk.

 

The Chairman noted that the survey undertaken by The Finchley Society and the The Friends of Finchley Memorial Hospital had not asked how long people had had to walk from their home to the bus stop where they had begun their journey. 

 

A Member of the Committee noted that the survey showed that there was a clear desire for a bus service. 

 

A Member of the Committee noted that he had walked from the nearest bus stop to Finchley Memorial Hospital and advised that the walk could be challenging for people with physical problems. 

 

A Member advised that he had walked from the nearest bus stop to Finchley Memorial Hospital in 3.5 minutes.

 

The Chairman advised the Committee that the GPs had not yet moved into the site at Finchley Memorial Hospital and noted that that the GPs being in residence was key to the viability of a self-sufficient bus service.  The Chairman also suggested that any professional surveys conducted into the possibility of a bus service should be conducted once the GPs had moved in to give an accurate picture of demand. 

 

A Member questioned when the GPs would be moving into the premises at the Finchley Memorial Hospital.  The Chairman advised that this date was still not known, but that she was continuing to raise this question with NHS England, who are responsible for commissioning GP Services.  The Chairman reminded the Committee that at the meeting of the Health Overview and Scrutiny Committee on 12 March 2014, Dean Patterson, the Head of Property and Asset Management at Community Health Partnerships had advised the Committee that as the Head Leaseholder, he was prepared to Commission a survey to gauge demand for a bus service when the timing was appropriate.

 

RESOLVED that:-

 

1)    The Committee thank Mr. Robert Newton, Mr. Mike Gee and Ms. Gill Green for their presentation;

2)    The Committee request that the Environment Committee consider this topic and the reports as set out the agenda item.

 

Wards affected: (All Wards);


07/07/2014 - Royal Free London NHS Foundation Trust Hospital Acquisition of Barnet and Chase Farm Hospitals NHS Trust ref: 5449    Information Only

Decision Maker: Health Overview and Scrutiny Committee

Made at meeting: 07/07/2014 - Health Overview and Scrutiny Committee

Decision published: 09/10/2014

Effective from: 07/07/2014

Decision:

The Chairman introduced the report, which provided an update on the acquisition of Barnet and Chase Farm Hospitals NHS Trust by the Royal Free London NHS Trust. 

 

Mr. Kim Flemming, the Director of Planning at the Royal Free London NHS Foundation Trustadvised the Committee that the acquisition had become effective from 1 July 2014.

 

Referring to the report, Mr. Flemming advised that, as part of the acquisition, one of the next steps would to be to introduce “The Royal Free way of doing things”  Mr. Flemming outlined that this meant working towards a clinically led organization. 

 

The Committee noted that the issue of waiting times was a top priority at Barnet and Chase Farm Hospital. 

 

Mr. Flemming advised the Committee that he wished to see continued improvement in Accident and Emergency.

 

Responding to a question from a Member, Mr. Flemming advised that he would be able to provide current and historical statistics on the number of people waiting on a trolley at A&E for over 12 hours.

 

A Member expressed concern that whilst she was at Barnet General recently, she had seen at least seven ambulances waiting outside the hospital. 

 

A Member asked for more clarity on “The Royal Free way of doing things” as set out in the report.  Mr. Flemming advised the Committee that there were currently four clinical divisions at the Royal Free London NHS Foundation Trust.  The Committee noted that the head of each division was a working clinician, whose role would involve both looking after patients and management of the division. 

 

Responding to a question from a Member, Mr. Flemming informed the Committee that the vast majority of staff were in post by 1 July 2014 and that the Trust had made efforts to ensure that staff knew who their manager would be. 

 

A Member questioned how the Trust would be governed following the acquisition.  Mr. Flemming advised the Committee that the Board of Governors would become much bigger and that there would be elections in the Autumn for the new Council of Governors. 

 

A Member questioned how in practice the Trust worked with social care organisations to keep people out of hospital.  Mr. Fleming advised that today people had a much better understanding of social care and noted that The Better Care Fund would also assist with providing more integrated care. 

 

The Chairman questioned how much money the Royal Free London Hospital NHS Trust would receive should the acquisition go ahead.  Mr Flemming advised that the figure was expected to be approximately £263 million, the majority of which would come from the Department of Health.  The Committee noted that some money was earmarked to deal with the financial deficit.  The Committee were also advised that some of the money would fund the new Chase Farm Hospital. 

 

The Chairman invited Selina Rodrigues, the Head of Healthwatch Barnet to the table in order to provide Healthwatch Barnet’s perspective on the proposed acquisition.  Ms. Rodrigues advised the Committee that Healthwatch Barnet was concerned about the issues surrounding Referral to Treatment and A&E waiting times.  The Committee noted that Healthwatch Barnet also planned to scrutinise trolley waits. 

 

Ms. Rodrigues advised the Committee that the Healthwatch Barnet would be keen to see formal structures for patient engagement in relation to the proposed acquisition.

 

RESOLVED that:

 

1)    The Committee note the update from the Royal Free London NHS Trust on the potential Acquisition of Barnet and Chase Farm Hospitals NHS Trust

2)    The Committee note the Update from Healthwatch Barnet

3)    The Committee request to be provided with the current and historical statistic’s on the number of people waiting on a trolley at A&E for over 12 hours

 

Wards affected: (All Wards);


25/06/2014 - An option to purchase the freehold interest in Barnet House, 1255 High Road, Whetstone, N20 ref: 5460    Recommendations Approved

To complete an option agreement to purchase the freehold interest in Barnet House on the terms detailed in this and the accompanying exempt report.

Decision Maker: Chief Executive

Decision published: 03/10/2014

Effective from: 25/06/2014

Wards affected: Totteridge;


16/09/2014 - Waste and Recycling Service Proposed Staffing Restructure of Office Based and Supervisory Staff. ref: 5444    Recommendations Approved

 

Following the successful completion of the Waste Transformation Project, remodelling of the existing Waste & Recycling staff structure is required to provide suitable and robust management support, and an organisational structure to maximise capacity and flexibility to ensure and uphold an efficient and exemplary service to existing and future residents. 

 

This restructure relates to office based and supervisory staff within the Waste and Recycling service and will;

·         redesign and develop flexible, strategic and performance focused teams that compliment and optimise service delivery, 

·         enable an improved commercial approach to maximise business opportunities.

 

The key proposals and headline outcomes that relate to or impact on staff are as follows;

  • There will be new and enhanced role profiles and changes to the team framework to better reflect the needs of the new service.
  • There will be 15 deleted posts, 17 newly created posts and 9 re-graded and redefined roles to enable expansion and diversity suitable to maximise efficiency. and business benefits
  • This restructure directly affects 18 members of staff
  • There will be some changes to existing reporting line arrangements.
  • All activities will be carried out in accordance with the Council’s Managing Organisational Change Policy.
  • Subject to consultation, the new structure will commence from 1 October 2014.

 

Decision Maker: Street Scene Director

Decision published: 19/09/2014

Effective from: 16/09/2014

Wards affected: (All Wards);


08/09/2014 - Dollis Valley Regeneration Scheme ref: 5388    Recommendations Approved

To approve a variation to the Dollis Valley Regeneration Scheme Section 106 Agreement to bring forward commencement of Phase 2 of the scheme

 

Decision Maker: Assets, Regeneration and Growth Committee

Made at meeting: 08/09/2014 - Assets, Regeneration and Growth Committee

Decision published: 16/09/2014

Effective from: 08/09/2014

Decision:

RESOLVED that:

 

1.     The Committee note the progress to date and approve the bringing forward of Phase 2 of the Dollis Valley Estate Regeneration Scheme.

 

2.     The Committee delegate authority to the Strategic Director, Growth & Environment, acting in consultation with the Chairman of the Assets, Regeneration & Growth Committee, to agree and enter into a variation of the Dollis Valley Regeneration Agreement, and any other associated documents, including building licences, that may be required, to accommodate these proposals.

 

Wards affected: Underhill;

Lead officer: Stephen McDonald


08/09/2014 - Strategic Asset Management Plan ref: 5386    Recommendations Approved

To approve the Strategic Asset Management Plan for consultation

Decision Maker: Assets, Regeneration and Growth Committee

Made at meeting: 08/09/2014 - Assets, Regeneration and Growth Committee

Decision published: 16/09/2014

Effective from: 08/09/2014

Decision:

The Committee considered the report.

 

The Chairman moved that the maps on pages 103 (Sports and Leisure Activities Strategy) and 110 (Building on the Council Track Record) be removed from the draft Strategic Asset Management Plan as set out at Appendix A.  Councillor Cornelius seconded the motion. 

 

Having been put to the vote the Committee voted:

 

In Favour: 5

Against: 0

Abstentions: 4

 

The motion was carried.

 

Having been put to the vote the Committee

 

RESOLVED that the Committee approve the Strategic Asset Management Plan set out at Appendix A as the draft for public consultation, subject to the removal of the maps on pages 103 (Sports and Leisure Activities Strategy) and 110 (Building on the Council Track Record).

 

Votes were recorded as follows:

 

In Favour: 5

Against: 0

Abstentions: 4

 

Wards affected: (All Wards);


08/09/2014 - Haldane Close, N10 - Appropriation ref: 5392    Recommendations Approved

Decision Maker: Assets, Regeneration and Growth Committee

Made at meeting: 08/09/2014 - Assets, Regeneration and Growth Committee

Decision published: 16/09/2014

Effective from: 08/09/2014

Decision:

RESOLVED that the Committee authorise the appropriation of the site shown on drawing number 24377/3 to planning purposes to assist the building of new affordable homes in accordance with the planning permission for the site and to return it to its existing status of Housing Revenue Account land on completion of the development.

 

Wards affected: Coppetts;


04/09/2014 - Summary of Decisions Taken Under Delegated Powers - August 2014 ref: 5376    Recommendations Approved

Decision Maker: Chief Operating Officer (Director of Finance / Section 151 Officer)

Decision published: 04/09/2014

Effective from: 04/09/2014


29/08/2014 - Access to the Internal Audit, Anti-Fraud, Risk Management and Advisory Framework contract ref: 5367    Recommendations Approved

In April 2013 the Council entered into a procurement exercise with a number of other London boroughs, with Islington as the lead borough, for a new Internal Audit, Anti-Fraud, Risk Management and Advisory Framework contract.

 

On 11th August 2014 the framework contract was awarded to Price Waterhouse Coopers (PwC). The assessment of the bids received was weighted as follows, recognising the need to maintain a strong control environment in light of funding reductions in other parts of the organisation:

  • 70% Quality
  • 30% Price (for the Internal Audit lot this was made up of 25% price and 5% volume discount)

 

The quality criteria reflected the desire of the lead boroughs to work more closely together and the role that the provider can play in supporting that objective. The boroughs also wish to ensure that the in-house teams benefit from the range of specialisms available to the provider so that as a group we become less reliant on the provider over time, Finally, it recognised the modernisation of the audit, risk and anti-fraud function, with less reliance on “compliance” work and more of a demand to influence the strategy of the organisation and act as a pro-active advisor to senior management to help them make informed decisions.

 

The contract includes no minimum values, so there is no obligation to use; our annual audit and anti-fraud plans will determine the number of days that are anticipated to be delivered by the provider.

 

The framework will run for four years, and organisations wishing to use it will draw down days from the framework. It is anticipated that a number of other London based local authorities, NHS bodies or ALMOs and other local authorities in the counties surrounding London will join the framework. The contract is structured so that increased volumes of work will lead to a reduction in price and will benefit all organisations using it.

 

Closer working with other like-minded boroughs will help us to improve our services, share best practice and deliver efficiencies over time.

 

Our current contract for internal audit services expires on 31 August 2014. We will therefore draw down against the new Framework contract from 1 September 2014.

Decision Maker: Assurance Assistant Director

Decision published: 29/08/2014

Effective from: 29/08/2014

Wards affected: (All Wards);


23/07/2014 - Update on Telephony Issues ref: 5365    Recommendations Approved

To consider and review performance management arrangements and the end of year position of this Delivery Unit.

 

Decision Maker: Financial Performance and Contracts Committee

Made at meeting: 23/07/2014 - Financial Performance and Contracts Committee

Decision published: 28/08/2014

Effective from: 23/07/2014

Decision:

The Director of Commercial and Customer Services and also the Operations and Commercial Director Customer and Support Group (CSG) introduced the report.  The report was considered together with the Members’ Item – Briefing Paper on Performance of Customer and Support Group (CSG) since go-live.

 

RESOLVED – That the Committee notes the report provided in respect of CSG telephony.

Wards affected: (All Wards);


21/07/2014 - Annual Equalities Report ref: 5339    Recommendations Approved

To approve the Annual Equalities Report which details progress against the Strategic Equalities Objective as set out in the Corporate Plan

Decision Maker: Policy and Resources Committee

Made at meeting: 21/07/2014 - Policy and Resources Committee

Decision published: 28/08/2014

Effective from: 21/07/2014

Decision:

The Committee considered the report.

 

RESOLVED –

 

That the Committee approve the Annual Equalities Report 2014 before its publication on the Council’s website.

Wards affected: (All Wards);

Lead officer: Lesley Holland


21/07/2014 - Funding for an Extra Care Housing Scheme at Moreton Close, NW7 and Advance Acquisitions of Leasehold properties on Regeneration Estates ref: 5337    Recommendations Approved

To approve the Business Case and funding for:

 

(i)    Barnet Homes to build an Extra Care Scheme Housing Scheme for the Council at Moreton Close, NW7

 

(ii)   Re to acquire leasehold properties on the Council’s Regeneration Estates from leaseholders who wish to sell in advance of a Compulsory Purchase Order and use these properties as temporary accommodation until they are required by the development partners

 

 

Decision Maker: Policy and Resources Committee

Made at meeting: 21/07/2014 - Policy and Resources Committee

Decision published: 28/08/2014

Effective from: 21/07/2014

Decision:

The Committee considered the report. The Chairman noted that there was exempt information relating to this item contained in a separate report which could be discussed at the end of the meeting if Members had questions.

 

RESOLVED –

 

1.    That the Committee agree funding of £8.773 million for RE to acquire leasehold properties for the Council on the Council’s Regeneration Estates from leaseholders who wish to sell in advance of a Compulsory Purchase Order and use these properties as temporary accommodation until they are required by the development partners

 

2.    That the Committee agree funding of £12.344 million for Barnet Homes to redevelop the site at Moreton Close, NW7 to provide an Extra Care Housing Scheme for the Council and to pay statutory homeloss and disturbance to those residents moving from the existing scheme.

Wards affected: (All Wards);


21/07/2014 - Procurement Forward Plan ref: 5336    Recommendations Approved

To approve the Procurement Forward Plan for 2014/15

Decision Maker: Policy and Resources Committee

Made at meeting: 21/07/2014 - Policy and Resources Committee

Decision published: 28/08/2014

Effective from: 21/07/2014

Decision:

Having been put to the vote the Committee

 

RESOLVED –

 

That the Committee agree to include the list of proposed procurements listed in Appendix to the 2014/15 Procurement Forward Plan.

 

Votes were recorded as follows:

 

In favour: 11

Against: 1

Abstentions: 0

Wards affected: (All Wards);


10/06/2014 - Area Sub-Committees - Budget Arrangements ref: 5331    Information Only

To allocate a budget of £100,000 per annum to Area Environment Sub-Committees as part of the new Constitutional arrangements agreed by Council in January 2014

To delegate to the Community Leadership Committee approval of arrangements for governance, accountability and priorities for budgets allocated to Area Environment Sub-Committees

Decision Maker: Policy and Resources Committee

Made at meeting: 10/06/2014 - Policy and Resources Committee

Decision published: 28/08/2014

Effective from: 10/06/2014

Decision:

The Committee considered the report.

 

RESOLVED

 

1.    That £100,000 per annum be allocated in principle to the Area Sub-Committees in line with the new Committee System of Governance approved by Council on 21 January 2014.

 

2.    That no action is taken to either commit expenditure or spend any money until the Community Leadership Committee has approved the governance, accountability and priorities arrangements.

 

3.    That the detailed arrangements for the governance, accountability and priorities for the budgets allocated to the Area Sub-Committee be considered and agreed by the Community Leadership Committee.

 

4.    That the Chief Finance Officer in consultation with the Chairmen of the Policy and Resources and Community Leadership Committees be delegated authority to put in the place the financial arrangements and controls.

Wards affected: (All Wards);


10/06/2014 - Corporate Plan and Medium Term Financial Strategy 2015/2016 to 2019/2020 ref: 5329    Recommendations Approved

Approve the new budget envelope (MTFS) to 2020

Set each commissioning committee a percentage budget envelope to 2020 consistent with the new MTFS

Mandate each commissioning committee the responsibility to work up detailed proposals for achieving the budget envelope to 2020 to report back to Policy & Resources Committee

Consider the contents of the Priorities and Spending Review report as a set of options that council could take forward to help achieve the new MTFS  

Decision Maker: Policy and Resources Committee

Made at meeting: 10/06/2014 - Policy and Resources Committee

Decision published: 28/08/2014

Effective from: 10/06/2014

Decision:

The committee considered the report. 

 

RESOLVED –

 

1.    That Policy and Resources Committee note the updated Medium Term Financial Strategy up to 2020 as set out in Appendix A and the assumptions underpinning this in section 1.3.

 

2.    That Policy and Resources Committee note the Priorities and Spending Review report as set out in Appendix B.

 

3.    That Policy and Resources Committee agree the process for updating the Corporate Plan, through the development of commissioning plans by Theme Committees, as set out in section 1.5.

 

4.    That Policy and Resources Committee agree the allocation of savings targets set out in section 1.6, and defer consideration of options for allocating the remaining budget gap.

 

5.    That Policy and Resources Committee agree the draw-downs from the transformation reserve as set out in paragraph 1.7.2.

 

6.    That Policy and Resources Committee agree the approach to consultation asset out in section 1.10, and that the Trade Unions be involved as part of this process.

 

7.    That Policy and Resources Committee recommend the General Functions Committee reviews the policy regarding facility time.

 

8.    That Policy and Resources Committee advises the Theme Committees that they should be mindful of disadvantaged communities when making their recommendations on savings proposals.

Wards affected: (All Wards);

Lead officer: Commissioning Strategy Assistant Director, Deputy Chief Operating Officer


10/06/2014 - Reference from Council - Membership of the Local Government Association ref: 5330    Recommendations Approved

To consider a referral from Council on 8 April 2014 which proposes that the Council considers its future membership of the Local Government Association

Decision Maker: Policy and Resources Committee

Made at meeting: 10/06/2014 - Policy and Resources Committee

Decision published: 28/08/2014

Effective from: 10/06/2014

Decision:

The Committee considered the report.

 

RESOLVED

 

That Policy and Resources Committee recommend that the Council inform the Local Government Association the Council is minded to give notice to leave the Association, and that Policy and Resources Committee reconsider this matter again at a later date, with officers to report back to the committee on value for money of the Local Government Association.

Wards affected: (All Wards);


10/06/2014 - Policy and Resources Committee Work Programme ref: 5332    Recommendations Approved

The Committee is requested to consider and comment on the items included in the 2013/14 work programme.

 

Decision Maker: Policy and Resources Committee

Made at meeting: 10/06/2014 - Policy and Resources Committee

Decision published: 28/08/2014

Effective from: 10/06/2014

Decision:

The Committee noted the report.

Wards affected: (All Wards);


10/06/2014 - Improving Consultation and Transparency within the Council ref: 5267    Recommendations Approved

To approve a Consultation and Engagement Strategy and agree a Transparency Policy

Decision Maker: Policy and Resources Committee

Made at meeting: 10/06/2014 - Policy and Resources Committee

Decision published: 25/06/2014

Effective from: 10/06/2014

Decision:

The Committee considered the report.

 

RESOLVED

 

1.    That the Committee approve the Declaration and Commitment Statement to Transparency (Appendix 4)

 

2.    That the Committee approve the Consultation Strategy (Appendix 1)

Wards affected: (All Wards);

Lead officer: Head of Communications, Head of Information Management


23/04/2014 - Task & Finish Groups / Overview & Scrutiny Panels - Legacy Arrangements ref: 5252    Recommendations Approved

Decision Maker: Business Management Overview and Scrutiny Committee

Made at meeting: 23/04/2014 - Business Management Overview and Scrutiny Committee

Decision published: 02/05/2014

Effective from: 23/04/2014

Decision:

RESOLVED that:

 

1.         the Committee approve the arrangements for referring recommendations made by Task & Finish Groups and Overview & Scrutiny Panels to theme committees in the new committee system form of governance effective from 2 June 2014

 

2.         the Committee recommend to the Constitution, Ethics and Probity Committee that the committee system form of governance retains a provision that the new theme committees can commission time-limited working groups to review specific issues to inform policy and/or commissioning decisions.

 

Wards affected: (All Wards);


23/04/2014 - Overview and Scrutiny Annual Report 2013/14 ref: 5251    Recommendations Approved

Decision Maker: Business Management Overview and Scrutiny Committee

Made at meeting: 23/04/2014 - Business Management Overview and Scrutiny Committee

Decision published: 02/05/2014

Effective from: 23/04/2014

Decision:

RESOLVED that:

 

1.     the Committee endorse the Overview and Scrutiny Report 2013/14 for onward referral to Council.

 

Wards affected: (All Wards);


11/03/2014 - Local Authority New-Build Programme ref: 5192    Recommendations Approved

Decision Maker: Business Management Overview and Scrutiny Committee

Made at meeting: 11/03/2014 - Business Management Overview and Scrutiny Committee

Decision published: 14/04/2014

Effective from: 11/03/2014

Decision:

The Chairman welcomed the Cabinet Member for Housing (Councillor Tom Davey), the Strategic Director for Growth and Environment (Pam Wharfe), the Housing and Environment Lead Commissioner (Declan Hoare), the Director of Business Services at The Barnet Group Ltd. (Troy Henshall) and the Head of New Build at The Barnet Group Ltd. (Tony Piggott) for the item. 

 

In presenting the item, the Cabinet Member for Housing informed the Committee that the local authority new-build programme had delivered new affordable homes and was currently under budget.  He added that the new tenants had been positive about the properties. 

 

A Member commented that Barnet required over 10,000 homes to meet population demands.  It was noted that the new-build scheme would deliver a relatively small number of new homes and it was questioned whether new sites for affordable homes had been identified as part of the programme.  The Director of Business Services reported that the current developments were using in-fill sites and work was on-going to identify the best use of these sites.  Proposals for 30 additional units had been developed in detail and work was on-going to develop schemes for a further 10-15 units on additional sites.  The Committee were informed that the sites currently under development had fewer issues than some of the sites to be used later in the programme which may require demolition work to take place before construction could commence.

 

The Strategic Director for Growth and Environment reported that a revised Housing Strategy was in development which would set out options for meeting construction site demands to enable the achievement of housing targets.  It was noted that the Housing Strategy would be reported to the new Housing Committee in June 2014.  The Committee were informed that the Council had commissioned Savills to identify opportunities for using Housing Revenue Account headroom for new housing development. 

 

A Member highlighted that there had been some slippage in the current developments and questioned what lessons had been learnt from the initial phases.  The Director of Business Services reported that the main issues had been delays commencing on-site and planning restrictions.  Members were advised that the Warwick Close scheme had been dropped because of site issues.  A planning application for a scheme in Bedford Road was due to be submitted in May 2014.

 

The Committee noted that tenants had been placed on five year fixed tenancies and questioned whether they would qualify for right-to-buy.  The Cabinet Member for Housing informed the Committee that tenants currently qualified for right-to-buy after five years.

 

RESOLVED that the update on the Local Authority New-Build Programme as set out in the report and above be noted.

 

Wards affected: (All Wards);


11/03/2014 - Crime and Disorder Scrutiny ref: 5193    Recommendations Approved

Decision Maker: Business Management Overview and Scrutiny Committee

Made at meeting: 11/03/2014 - Business Management Overview and Scrutiny Committee

Decision published: 14/04/2014

Effective from: 11/03/2014

Decision:

The Chairman welcomed the Cabinet Member for Resident Safety and Engagement (Councillor David Longstaff), Detective Superintendent (Neighbourhoods and Crime) Mark Strugnell, the Strategic Director for Growth and Environment (Pam Wharfe) and the Head of Community Safety (Kiran Vagarwal) for the item. 

 

The Head of Community Safety advised the Committee that the Barnet Community Safety Engagement Group was being replaced by Safer Neighbourhoods Boards effective from April 2014. 

 

A Member questioned how the Council and police worked with the probation service to monitor offenders who were under a supervision order and sought clarification of the impact on local policing services.  The Head of Community Safety advised the Committee that the police and Council had links with the national probation service, adding that the issue of how Community Rehabilitation Companies and the National Probation Service were working together had been raised with the Mayor’s Office for Policing and Crime (MOPAC).  The Committee noted that a review of the Offender Management Strategy was currently being undertaken and the revised Strategy would be reviewed by the Safer Communities Partnership Board, Children’s Trust Board and Health & Well-Being Board.

 

A Member questioned how the system would deal with increasing number of offenders.  The Head of Community Safety reported that the ‘through the prison gate’ system provided support to ex-offenders.  She added that there were Ministry of Justice pathways aimed at reducing re-offending. 

 

The Committee sought assurance that local policing knowledge would be retained under the neighbourhood policing model.  Detective Superintendent Strugnell informed the Committee that ward officers (a Police Constable and Police Community Support Officer) would be retained in the new model.  He added that Safer Neighbourhoods Teams (SNT) had been increasing in size over recent years and it was confirmed that these teams would remain.  The main change to SNTs had been that they were being deployed flexibly. 

 

The Committee welcomed the reduction in the number of crimes and the fear of crime in Barnet.  In relation to the borough wide Dedicated Place Order for Street Drinking, commonly referred to as the Alcohol Free Zone (AFZ), the Committee queried how effective this had been in reducing instances of street drinking.  Detective Superintendent Strugnell confirmed that there had been a positive impact as a result of the introduction of the AFZ. 

 

A Member highlighted a risk to Home Start and Victim Support due to their reliance on volunteers to provide their services. 

 

Officers confirmed that the updated Safer Communities Strategy would be considered by the new Community Leadership Committee and the Safer Communities Partnership Board. 

 

Responding to a question Detective Superintendent Strugnell informed the Committee that Barnet had a strong neighbourhood watch.  40 new neighbourhood watches had come online in the last year and there were now over 800 in the borough with 15,000 members. 

 

A Member questioned whether information sharing protocols were in place between the various statutory agencies in line with Section 115 of the Crime and Disorder Act 1998.  Officers confirmed that the relevant protocols were in place and that information was shared via the multi-agency Integrated Officer Management.

 

A Member highlighted that he had experienced difficulty in getting in contact with his local SNT.  Detective Superintendent Strugnell undertook to look in to this issue to ensure that SNTs were available to Members and members of the public.

 

Responding to a question about the cultural awareness of the police, Detective Superintendent Strugnell reported that these issues were covered in central and local training through programmes such as the 8 – 10 week Street Tutoring scheme for officers.  The Cabinet Member for Safety and Resident Engagement added that the Safer Neighbourhood Boards had representation from across the community. 

 

Detective Superintendent Strugnell undertook to report back to the Committee on the issue of the Alert Com system used by Barnet Borough Watch to communicate with its members.  The Committee reported that as they system was in private ownership, continued use of the system could not be guaranteed.  It was highlighted that this posed a significant risk to the effectiveness of Barnet Borough Watch.

 

The Committee were advised that Automatic Number Plate Recognition (ANPR) would be introduced borough-wide from April 2014.  Detective Superintendent Strugnell reported that had been used in Barnet recently using equipment borrowed from other police forces. 

 

Members noted that the in considering the issues set out in the report, the Committee had discharged its statutory duties in relation to the scrutiny of crime and disorder functions as required by the Police and Justice Act 2006.

 

RESOLVED that:

 

1.         The Committee note the updates on the: New Policing Model; Enhancements to the Safer Communities Strategy; Delivery against the Safer Communities Strategy 2011/12 to 2013/14; and Barnet Community Safety Engagement Group as set out in the report.

 

2.         The Committee request that outcomes from the implementation of borough-wide Alcohol Free Zone be reported to the Community Leadership Committee.

 

3.         Detective Superintendent Strugnell be requested to report back to the Committee on continuity arrangements for the Barnet Borough Watch communications system.

 

4.         The Committee refer the Neighbourhood Policing Model to the work programme of the Community Leadership Committee for consideration in the 2014/15 municipal year.

 

Wards affected: (All Wards);


11/03/2014 - North London Waste Authority ref: 5190    Recommendations Approved

Decision Maker: Business Management Overview and Scrutiny Committee

Made at meeting: 11/03/2014 - Business Management Overview and Scrutiny Committee

Decision published: 14/04/2014

Effective from: 11/03/2014

Decision:

The Chairman welcomed the Cabinet Member for Environment (Councillor Dean Cohen), the Strategic Director for Growth and Environment (Pam Wharfe), the Housing and Environment Lead Commissioner (Declan Hoare) and the Acting Waste Strategy Manager (Michael Lai) for the item. 

 

Finance

 

The Acting Waste Strategy Manager advised the Committee that the North London Waste Authority (NLAW) levy for 2013/14 was £2.146 million or 11.5% higher than in 2012/13.  £1.079 million of the increase was attributable to the Council’s decision to consign its co-mingled dry recyclates to the NLWA from October 2013 rather than make its own arrangements for treatment.  It was expected that the increase of £1.079 million would be offset by an estimated income of £1.028 million for 2013/14 and 2014/15 as a consequence of Barnet qualifying for payments that will be made by the NLWA under its Commingled Income Payment Scheme.

 

The Committee were informed that the Council were currently benchmarking the cost of their waste streams against other council’s costs.  It was reported that the Landfill Tax was due to rise next year.

 

Procurement – Waste Services Contract and Fuel Use Contract

 

The Acting Waste Strategy Manager updated the Committee on the NLWA procurement for two activities: Waste Services Contract (treatment of waste for disposal, recycling and composting); and Fuel Use Contract (fuel produced through the treatment of waste).  It was reported that the two procurement processes had been halted in September 2013 due to the pressure on local authority funding, changes in the projected lifespan of the existing Edmonton Energy from Waste facility, and changes in the planning environment.  The NLWA were working with the constituent boroughs on developing an alternative waste strategy based on using the existing Edmonton Energy from Waste facility up to 2025 and replacing it with a new facility.  It was reported that potential savings of up to £900 million could be achieved against the procurement options previously explored. 

 

Inter Authority Agreement

 

In relation to the Inter Authority Agreement, the Committee were advised that the previous draft agreement was in the process of being redrafted.  The NLWA constituent boroughs appear to be supportive of the introduction of menu pricing which would be reflective of the actual cost of treating the different types of waste streams. 

 

The Committee noted that the NLWA policy on the provision of Household Waste Recycling Centres (HWRCs) in the North London area made a case for the provision of an additional two HWRCs in Barnet.  Additional facilities would increase Barnet’s recycling rate but it is likely that the costs would be largely borne by Barnet.

 

North London Waste Plan

 

Referring to the North London Waste Plan, the Acting Waste Strategy Manager advised the Committee that this was a planning document which set out polices for determining planning applications for waste facilities and future site requirements for waste management use in the area to meet London Plan requirements.  In relation to the Pinkham Way site, the Committee were informed that part of the site had previously been purchased from the Council by the NLWA for use as a waste facility site. The other part of the site remains in Council ownership.  A planning application submitted in May 2011 which proposed the use of the site for NLWA waste management facilities and a Barnet Council depot was withdrawn in April 2013 due to changes in the NLWA procurement process.  Options for the site were currently being explored. 

 

 

A Member identified that government guidance in June 2013 had indicated that co-mingled waste collections would not be permissible from January 2015 and that the Council’s had recently introduced co-mingled collections as part of the new waste collection arrangements.  The Acting Waste Strategy Manager advised that the Revised EU Waste Framework Directive provided that separated waste collections would be the default position where they were necessary to provide high quality materials, and where they were technically, environmentally and economically practicable.  It was the Council’s position that co-mingled collections had increased recycling, that the quality of waste streams at the Biffa site in Edmonton was being monitored, and that the council would pass any tests in relation to the technical, environmental and economic reasons why a separated collection is not viable in Barnet. 

 

The Committee highlighted that the NLWA had procured the Pinkham Way site from the Council for £12.5 million and then had found no use for the site.  It was questioned who was accountable for this decision.  The Strategic Director for Growth and Environment advised the Committee that the NLWA was made up of Member representatives from the constituent boroughs and that changing circumstances with the NLWA had caught up with the procurement processes.  It was reported that Enfield’s position had changed substantially and they were now more supportive of an energy from waste plant.

 

A Member referred to the Memorandum of Understanding on NLWA procurement signed in August 2008 and questioned whether this had covered site selection and transport requirements.  The Acting Waste Strategy Manager reported that the NLWA had looked across the seven boroughs and wider as part of the procurement process.  It was noted that there was no current active list of potential waste disposal sites.

 

Responding to a question from the Committee, the Strategic Director for Growth and Environment reported that there were limited options for additional HWRC sites in the borough. 

 

The Committee noted that NLWA levy costs were based on figures from two years ago rather than being a reflection of the current price for the various waste streams.  It was questioned whether the prices should be adjusted in-year or live to reflect the actual cost of processing.  A move to menu pricing could include in-year charging.

 

A Member questioned whether there were issues with plastic bags being included in co-mingled waste and questioned whether the Council could offer plastic bag recycling as an option to residents.  Officers reported that some of the plastic bags included in the co-mingled waste stream might be recycled (granulation), but the offer of a dedicated plastic bag recycling service would need an outlet to be commissioned via the NLWA.  It was noted that the current policy was to encourage residents to recycle plastic bags via existing outlets such as supermarkets.

 

A Member requested a breakdown of the value of the co-mingled waste stream.  Officers reported that income would be affected by the quantities of the different materials (e.g. volumes of paper, plastics, tins etc).  However, values were expected to be in the region of £25 per tonne.   The Cabinet Member for Environment confirmed that the income from the co-mingled waste collections would not be lower than for separated collections. 

 

RESOLVED that:

 

1.         The Committee note the update on the North London Waste Authority as set out in the report.

 

2.         The Cabinet Member for Environment be requested to liaise with the North London Waste Authority regarding:

i)               the identification of additional sites for Household Waste Recycling Centres in Barnet to increase recycling rates; and

ii)         potential options for developing a plastic bag recycling scheme.

 

3.         The Cabinet Member for Environment refer to the North London Waste Authority the concerns of the Committee regarding the £12.5 million procurement of the Pinkham Way site which failed to result in the delivery of a new waste facility site.

 

Wards affected: (All Wards);


11/03/2014 - Parking Policy (Cash Meters) Task and Finish Group ref: 5194    Recommendations Approved

Decision Maker: Business Management Overview and Scrutiny Committee

Made at meeting: 11/03/2014 - Business Management Overview and Scrutiny Committee

Decision published: 14/04/2014

Effective from: 11/03/2014

Decision:

The Chairman of the Parking Policy (Cash Meters) Task and Finish Group, Councillor Brian Gordon, presented the findings and recommendations of the Group.  Councillor Alan Schneiderman, a Labour Member of the Task and Finish Group, was also in attendance to address the Committee on recommendation 1 which related to the reintroduction of cash pay and display meters.

 

Councillor Gordon informed the Committee that the Group had been sympathetic to those that were calling for the return of cash as a parking payment method, but the additional costs to covert the recently introduced credit/debit card machines to accept cash (as detailed on page 24 of the Task and Finish Group report) was an issue. Councillor Gordon highlighted that following the removal of pay and display machines in 2011, the community had reluctantly accepted pay by phone as the primary payment method for parking.  It was highlighted that the policy to remove cash meters had already been implemented meaning that the Group had to consider the current position.  He advised the Committee that the Conservative Members on the Group had agreed that the success of credit/debit card machines introduced in December 2013 should be evaluated before any recommendation was made to Cabinet whether or not to convert the new machines to accept cash payments. 

 

The Committee questioned whether the reintroduction of cash as a payment method would actually increase churn (the turnover of vehicles parking) on the high street or not.  Councillor Gordon highlighted that there were potential further costs arising from the reintroduction of cash as pay and display machines had been vandalised in the past.

 

Councillor Schneiderman advised the Committee that the written and verbal evidence submitted to the Task and Finish Group had indicated support for the reintroduction of cash pay and display machines in high streets and car parks.  It was on this basis that the Labour Group had made an alternative recommendation 1 which proposed the immediate reintroduction of cash as a payment method through the conversion of the recently introduced credit/debit card pay and display machines. 

 

A Member suggested that introduction of pay by phone and the implementation of a cashless parking policy had been very unpopular and had contributed to consumers staying away from town centres. 

 

Officers reported that the total cost detailed in Figure 2 in paragraph 6.3 was incorrect and should be £259,831.

 

Councillor Moore MOVED a motion that the Committee actively supports the Labour Group recommendation 1.  Upon being put to the vote, the motion was LOST.  The Chairman informed the Committee that the report of the Task and Finish Group would be referred to Cabinet including both the majority group and minority group recommendations.  Cabinet would vote on whether they accepted or rejected the two alternatives for recommendation 1.

 

RESOLVED that the Committee endorse the report for onward referral to Cabinet on 2 April 2014.

 

Wards affected: (All Wards);


12/03/2014 - GP Services at Finchley Memorial Hospital ref: 5232    Recommendations Approved

Decision Maker: Health Overview and Scrutiny Committee

Made at meeting: 12/03/2014 - Health Overview and Scrutiny Committee

Decision published: 11/04/2014

Effective from: 12/03/2014

Decision:

The Committee welcomed Tessa Garvan, Assistant Head of Primary Care & Pharmacy North East and Central London at NHS England for the item. 

 

In relation to Dr Thwe’s practice, Ms Garvan confirmed that GP contracts only expired when there were no partners remaining.  She advised the Committee that in the case of Dr Thwe’s practice, there was still a partner in-situ so the GMS contract would continue.  She clarified that NHS England were not requiring Dr Thwe to relocate her practice.  The current practice accommodation was below the Care Quality Commission (CQC) minimum standard meaning that the current accommodation would need to be improved or the practice would need to relocate.  If the practice were to relocate, it could move to any location and the move would be supported by NHS England.  She added that there had been no pressure from NHS England for Dr Thwe to move to GP space at FMH.

 

Referring to the relocation of practices onto the FMH site, Ms Garvan advised the Committee that the moves had taken longer than anticipated due to legal barriers, but were expected to be completed in April or May.  It was noted that project managers had now been appointed to progress the moves.  Ms Garvan undertook to report back to the Committee with more substantive information as and when it became available. 

 

In relation to the impact on West Finchley of dispersing the patient lists of The Finchley Practice (110 – 112 Ballards Lane) and Dr Thwe’s practice (209 Ballards Lane), Ms Garvan reported that the patient list of The Finchley Practice had been dispersed at the end of January 2014.  Following consideration of patient opinions, NHS England had been unable to find an ideal solution, but had given patients a choice of practices. It was confirmed that there was no intention to disperse the patient list at Dr Thwe’s practice. 

 

A Member commented that it was disappointing it had taken so long to get GP practices onto the FMH site. It was suggested that there should have been a coordinated plan to get them on site when the hospital opened. 

 

Councillor Cooke advised the Committee that Dr Thwe had attended his Ward Surgery last year and had advised him that she was under notice from NHS England and her contract would be terminated.  Ms Garvan reported that NHS England had not served Dr Thwe with any notices.  It was agreed that if correspondence between Dr Thwe and Councillor Cooke could be located, that it be circulated to the Committee for information. 

 

The Committee commented that it was difficult to get an overview of GP services in the borough, particularly premises issues, the general adequacy of services to serve the population and the impact of GP services on accident & emergency services.  Ms Garvan advised the Committee that the Barnet Primary Care Trust had undertaken a premises condition review in 2012 which had included compliance with CQC standards.  It was added that the CQC regularly reviewed premises standards and highlighted areas on non-compliance.  It was expected that the situation with Dr Thwe’s premises would be replicated elsewhere in Barnet.  It was reported that a Barnet, Enfield and Haringey Partnership Board (which had representation from the Clinical Commissioning Groups, NHS Property Services and Community Health Partnerships) had been established to plan for premises availability in the three boroughs.  It was noted that this was an important part of delivering the Barnet, Enfield and Haringey Clinical Strategy which required investment in GP services to reduce hospital admissions.  A Member suggested that consideration should be given to included patient views in the development of plans (e.g. Healthwatch and Patient Participation Groups). 

 

Members of the Committee reiterated concerns relating to the lack of a bus service within or on to the FMH site.  It was highlighted that when new GP services came on site, demand was expected to increase.

 

RESOLVED that:

 

1.         The update on GP services at Finchley Memorial Hospital and in West Finchley as set out in the report and above be noted.

 

2.         NHS England be requested to circulate the terms of reference of the Barnet, Enfield and Haringey Partnership Board which were considering estates matters in the three boroughs.

 

3.         NHS England be requested to confirm the total number of patients and GPs transferring to Finchley Memorial Hospital from Cornwall House Surgery and Squires Lane Medical Practice.

 

4.         The Committee add an item to the future work programme on GP service planning to review NHS England’s strategic plans for GP provision and linkages to the Barnet, Enfield and Haringey Clinical Strategy.

 

Wards affected: East Finchley; West Finchley; Woodhouse;


12/03/2014 - Site Issues at Finchley Memorial Hospital ref: 5233    Recommendations Approved

Decision Maker: Health Overview and Scrutiny Committee

Made at meeting: 12/03/2014 - Health Overview and Scrutiny Committee

Decision published: 11/04/2014

Effective from: 12/03/2014

Decision:

The Committee welcomed Dean Patterson, Head of Property and Facilities Management at Community Health Partnerships for the item. 

 

At the request of the Chairman, Councillor Kate Salinger, who had brought a Members’ Item to the Committee in December 2013 on these issues, advised the Committee that she was pleased that the benches had been reinstated on a trial basis.

 

In relation to the public transport issue, Mr Patterson advised the Committee that he had been in attendance at meetings where the FMH bus service issue had been discussed.  He advised the Committee that as the head leaseholder, he would commission a survey into this issue to gauge demand and then report the findings back to his peers at the Lift Co.  It was noted that Transport for London (TfL) had made it clear that they were not prepared to divert any existing routes on to the site on the basis of cost.  A Member commented that this was a TfL issue and not an estates issue.  It was highlighted that NHS premises should be served by public transport and a collective solution was required.  In relation to the comment made by Community Health Partnerships in their written submission that FMH has never been served by a bus, a Member highlighted that the new hospital was much larger now than prior to the redevelopment. 

 

The Committee questioned whether all of the requirements of the Travel Plan (a constituent part of the planning permission for the hospital redevelopment) had been implemented.  Mr Patterson reported that the Hospital had sought advice at the planning application stage and there had been no requirement to include a bus route in the Travel Plan.  He added that all planning conditions had been met and signed-off. 

 

In response to a question from a Member, Mr Patterson reported that Community Health Partnerships managed 301 sites which had been transferred from the Lift Co.  The other 3,600 sites which had previously been under the control of Primary Care Trusts had been transferred to NHS Property Services.  Both NHS Property Services and Community Health Partnerships were wholly owned subsidiaries of the NHS.  It was noted that NHS Property Services tended to be responsible for operational management, while the Lift Co. was responsible for design and build. 

 

RESOLVED that:

 

1.         The update on site issues at Finchley Memorial Hospital as set out in the report and above be noted.

 

2.         Community Health Partnerships be requested to report back to a future meeting of the Committee on any progress made in securing an on-site bus service at Finchley Memorial Hospital.

 

 

Wards affected: Woodhouse;


12/03/2014 - Barnet Healthwatch Enter and View Report ref: 5234    Recommendations Approved

Decision Maker: Health Overview and Scrutiny Committee

Made at meeting: 12/03/2014 - Health Overview and Scrutiny Committee

Decision published: 11/04/2014

Effective from: 12/03/2014

Decision:

The Committee welcomed Julie Pal, Chief Executive of CommUNITY Barnet, who was in attendance for the item.  Ms Pal presented an Enter and View report on Woodfield House in West Hendon which had been visited by Healthwatch Barnet at the request of the CQC.  It was reported that the CQC had previously issued two improvement notices to Woodfield House following an inspection.  A further CQC inspection had been undertaken in May 2013 when Woodfield House had met all of the required standards. 

 

Enter and View volunteers had visited Woodfield House on two occasions in July 2013.  Detailed findings and the response of Woodfield House were set out in the Enter and View report set out in the agenda.  The visit had resulted in a total of 17 recommendations being made.  It was acknowledged that whilst most of these were minor, they did have an impact on the quality of life for residents.  Ms Pal reported that due to the number of recommendations made, Healthwatch Barnet would be making a further unannounced visit, the findings of which would be reported to the Committee in due course. 

 

A Member raised a query regarding staffing levels during the night shift.  Ms Pal undertook to request this information and circulate it to the Committee. 

 

The Committee noted that the objective of the home was to reintegrate patients back into society. It was highlighted that all of the residents had been living there for over three years.  Ms Pal undertook to refer this back to the Enter and View team.  It was suggested that Barnet, Enfield and Haringey Mental Health Trust should be questioned on their reintegration plans for the patients. 

 

RESOLVED that:

 

1.         The Committee note the Healthwatch Barnet Enter and View report into Woodfield House as set out above.

 

2.         Healthwatch Barnet be requested to provide written responses to the queries relating to staffing levels and the tenure of residents as outlined in the preamble above.

 

Wards affected: West Hendon;


12/03/2014 - Public Health Commissioning Intentions ref: 5236    Recommendations Approved

Decision Maker: Health Overview and Scrutiny Committee

Made at meeting: 12/03/2014 - Health Overview and Scrutiny Committee

Decision published: 11/04/2014

Effective from: 12/03/2014

Decision:

The Committee welcomed the Councillor Helena Hart, the Cabinet Member for Public Health, and the Director of Public Health, Dr Andrew Howe, for the item. 

 

Councillor Hart outlined achievements to date in relation to public health services.  The Committee were informed that it was planned for overweight and obese residents to be supported to lose weight via obesity and weight management clinics.  Further work was underway on cancer prevention with a plan to introduce cancer ‘pop up shops’. 

 

Dr Howe advised the Committee that 2013/14 had been a year of transition for the Public Health service and there had been some issues with the transfer of contracts from the Primary Care Trust, particularly in relation to sexual health services.  It was reported that the re-commissioning of drugs and alcohol services was due to take place in the next eight to 12 months. The Committee were advised that there had been a focus on children’s centres, early years and the healthy schools programme.  It was highlighted that since public health services had come under local authority control, there had been a focus on initiatives to support people back to work and it was reported that these now included the allocation of a health coach.  Public Health had also been working with the Barnet Clinical Commissioning Group on the self-care and integrated care agenda. 

 

A Member questioned whether Public Health had been undertaking any dental hygiene promotional work in schools.  Dr Howe reported that responsibilities in this area were split between public health and NHS England who were responsible for commissioning dental services. Public Health were promoting the “Brushing for Life” campaign and NHS England commissioned their own preventative work.

 

RESOLVED that the update on Public Health Commissioning Intentions as set out in the report and above be noted.

 

Wards affected: (All Wards);


12/03/2014 - NHS Health Checks Scrutiny Review ref: 5237    Recommendations Approved

Decision Maker: Health Overview and Scrutiny Committee

Made at meeting: 12/03/2014 - Health Overview and Scrutiny Committee

Decision published: 11/04/2014

Effective from: 12/03/2014

Decision:

The Chairman welcomed Andrew Charlwood, the Overview and Scrutiny Manager, for the item.   The Committee noted that it had been agreed at the 12 December 2013 meeting that the Committee would sign-off the NHS Health Checks Scrutiny Review via e-mail to enable the final report to be submitted to the Centre for Public Scrutiny in January 2014 to link to the body of work produced by the five NHS Health Checks Scrutiny Development Areas nationally. 

 

At the request of the Chairman, Dr Howe provided an initial response to the Committee on the recommendations.  He advised the Committee that the findings from the review would be used to guide the Health Checks programme in Barnet and Harrow.  It was noted that some of the recommendations were for Public Health England.  Mr Charlwood confirmed that these recommendations would be submitted to Public Health England for response.

 

Councillor Hart advised the Committee that Cabinet were likely to accept the recommendations.  The Committee were informed that she was supportive of Health Checks being undertaken in alternative settings.  Members were advised that Dr Azim had been piloting a Health Checks outreach programme in West Hendon.

 

A Member highlighted that one of the recommendations proposed that Health Checks be offered to adults with learning difficulties from age 40 as this population cohort tended to suffered from a number of health conditions. 

 

RESOLVED that the findings and recommendations of the NHS Health Checks Scrutiny Review be noted.

 

Wards affected: (All Wards);


12/03/2014 - Annual Report of the Director for Public Health ref: 5235    Recommendations Approved

Decision Maker: Health Overview and Scrutiny Committee

Made at meeting: 12/03/2014 - Health Overview and Scrutiny Committee

Decision published: 11/04/2014

Effective from: 12/03/2014

Decision:

The Committee welcomed the Councillor Helena Hart, the Cabinet Member for Public Health, and the Director of Public Health, Dr Andrew Howe, for the item. 

 

Dr Howe advised the Committee that the Report was a top level overview rather than a detailed performance report.  It was noted that statistics and trends were set out in the Joint Strategic Needs Assessment and detailed performance targets were set out in the Health & Well-Being Strategy and Public Health Outcomes Framework.  As such, the Director of Public Health’s Annual Report was a call to action on physical activity rather than a detailed strategy and action plan. 

 

Responding to a question, the Cabinet Member for Public Health reported that the Council’s outdoor gyms would have a variety of equipment to cater for all abilities and that the existing one at Oak Hill Park was well used.  She advised the Committee that there was an average of eight to 10 pieces of equipment in each outdoor gym. 

 

A Member questioned how physical activity in schools was being monitored.  The Director for Public Health reported that Barnet had a Healthy Schools Programme.  The Public Health team undertook outreach work to provide materials and review the school’s curriculum.  It was noted that this was primarily targeted at primary schools.

 

Members questioned how successfully public health had been integrated into the Council, particularly in relation to the design of residential developments and urban spaces.  Dr Howe reported that integration into the Council had progressed well, adding that he had been in discussions with the Regeneration team regarding integration of the public health agenda into strategic planning.  A Member highlighted that Health Impact Assessments should be integrated into planning at the correct stage.

 

RESOLVED that:

 

1.         The Committee note the Director of Public Health’s Annual Report 2013 as set out above.

 

2.         The Committee request that the Director of Public Health present a report to a future meeting to provide an update on the call to action on physical activity and delivery against targets in the Health and Well-Being Strategy.

 

Wards affected: (All Wards);


10/04/2014 - Proposals for £1m Priorities Fund ref: 5230    Recommendations Approved

This report provides formal approval for the specific proposals identified under the £1m priorities fund.      

Decision Maker: Leader of the Council

Decision published: 11/04/2014

Effective from: 18/04/2014

Wards affected: (All Wards);


10/04/2014 - Shared Registration and Nationality Service with the London Borough of Brent ref: 5231    Recommendations Approved

Cabinet Resources Committee on 4 November 2013 authorised Barnet to enter into an Inter Authority Agreement for a shared Registration and Nationality service with the London Borough of Brent following approval of the Outline Business Case.

 

This report confirms that the Business Case for this new arrangement remains valid and encloses a summary of the final terms of this agreement.

 

This report provides authorisation for the signing of the Inter Authority Agreement.

Decision Maker: Leader of the Council

Decision published: 11/04/2014

Effective from: 10/04/2014

Wards affected: (All Wards);


20/03/2014 - Regularisation of Home and Community Support Contracts ref: 5208    Recommendations Approved

This report seeks authorisation to enter into a number of new contracts and to regularise a number of contracts to supply Home and Community Support to residents as a single source until October 2015.

Decision Maker: Cabinet Member for Adults

Decision published: 03/04/2014

Effective from: 10/04/2014

Wards affected: (All Wards);


04/03/2014 - Amalgamation of St Joseph's Catholic Infant School and St Joseph's Catholic Junior School ref: 5187    Recommendations Approved

This decision under delegated powers authorises the amalgamation of St Joseph’s Catholic Infant School and St Joseph’s Catholic Junior School into St Joseph’s Catholic Primary School, to provide education for children ages 3-11 years old

Decision Maker: Cabinet Member for Education, Children and Families

Decision published: 06/03/2014

Effective from: 04/03/2014


24/02/2014 - Provision of a pilot project to voluntarily tag offenders using ICYou Ankle Tag devices, charging units, software and technical support by CareWhere Ltd ref: 5183    Recommendations Approved

Authorisation to procure and Acceptance of an offer from CareWhere Ltd as a single source supplier for the provision of a two year pilot project providing reward ankle tagging, charging devices, software, and technical support products.

Decision Maker: Strategic Director for Growth and Environment

Decision published: 06/03/2014

Effective from: 24/02/2014

Wards affected: (All Wards);


03/03/2014 - Let's Talk Shop ref: 5180    Recommendations Approved

The Retail Skills ‘Let’s Talk Shop’ project aims to ensure that Barnet’s residents are well placed to take advantage of the Brent Cross regeneration by establishing a local career pathway into retail through:

·         Developing a new degree level career pathway in retail

·         ‘Creating a buzz’ among young people about retail opportunities and careers

·         Establishing a single point of contact through job brokerage to make it easier for Barnet employers to recruit Barnet residents.

 

 

Career pathways

£10,000

Jobs brokerage

£20,000

Promoting retail career pathways to young people, equipping schools to offer effective retail careers advice, helping to equip young people with skills retail employers want, providing opportunities for Barnet residents to try out retail and developing a social media campaign to raise retail employment stories

£125,000

 

Decision Maker: Strategic Director for Communities

Decision published: 04/03/2014

Effective from: 03/03/2014

Wards affected: (All Wards);


25/02/2014 - Big Society Innovation Bank Micro Fund Application ref: 5167    Recommendations Approved

This report is an application for a grant for decision under delegated powers in accordance with the procedure for approving voluntary and community sector grants of up to £20,000.

 

The proposal is for an £870 grant from the BSIB Micro Fund to support the Comic Project, a pilot intended to improve the core literacy skills and creative ability of 11-12 year olds through a short story writing and comic illustration workshop delivered in Friern Barnet Community Library.

Decision Maker: Cabinet Member for Customer Access and Partnerships

Decision published: 27/02/2014

Effective from: 25/02/2014

Wards affected: (All Wards);


13/01/2014 - Adoption Reform Grant. ref: 5146    Recommendations Approved

This report authorises:

 

·         The creation of 5 temporary posts: an Agency Advisor (18hrs), three 0.5 Social Workers and one Social Work Assistant.

 

·         Funding towards the establishment of a North London Adoption Consortium (NLAC) joint adoption recruitment team including contribution towards a Team Manager and a Coordinator and the provision of one Social Worker. Additionally, a contribution as part of NLAC to the Post-Adoption Centre

 

·         Authorisation for the use of the grant for payment of other activities and functions comprising part costs of staffing for the MASH, the full cost of the Principal Officer Court Proceedings temporary post, the full cost of a temporary Project Officer post, maternity cover for the Kinship and Permanence Team Manager, 3 independent social work assessments of prospective adopters, one set of inter-agency fees and training for staff.

Decision Maker: Strategic Director for Communities

Decision published: 27/02/2014

Effective from: 13/01/2014

Wards affected: (All Wards);


06/01/2014 - Parking Policy Task and Finish Group ref: 5109    Recommendations Approved

Decision Maker: Business Management Overview and Scrutiny Committee

Made at meeting: 06/01/2014 - Business Management Overview and Scrutiny Committee

Decision published: 03/02/2014

Effective from: 06/01/2014

Decision:

The Committee considered a report which sought a decision regarding whether the Parking Policy Task and Finish Group review should proceed, taking into account the current projected timetable for the internal Parking Improvement Project which included the development of a borough-wide parking policy.

 

The Housing & Environment Lead Commissioner (Declan Hoare) outlined the scope and timetable for the internal Parking Improvement Project.  When questioned by the Committee, he clarified that payment methods were not currently in scope for the Project.

 

The Committee commented that the proposed Parking Policy Task and Finish Group review would be focussed on the costs and benefits of reintroducing cash meters in high streets and car parks, not the wider parking policy of the Council.

 

RESOLVED that the Committee confirm that the Parking Policy Task and Finish Group should proceed with the findings being reported to the next meeting of the Committee on 11 March 2014.

 

Wards affected: (All Wards);


06/01/2014 - Task and Finish Groups / Scrutiny Panels - Recommendation Tracking ref: 5138    Recommendations Approved

Decision Maker: Business Management Overview and Scrutiny Committee

Made at meeting: 06/01/2014 - Business Management Overview and Scrutiny Committee

Decision published: 03/02/2014

Effective from: 06/01/2014

Decision:

The Committee considered a report which provided an update on the implementation of recommendations made by Overview & Scrutiny Task & Finish Groups and Scrutiny Panels accepted by the Executive.

 

Officers reported that they had received the following submissions from Members who had served on the Supply of Secondary School Places Overview & Scrutiny Panel:

 

Councillor John Marshall: “I welcome the progress which has been made in the provision of Secondary School [places and in particular the opening of the Archer Academy which will help those living in NW11 and N3. I place great emphasis on the need to increase further the availability of vocational education. I also hope that we can make progress on the re-provision of the Pupil Referral Unit soon.”

 

Councillor Pauline Coakley Webb: “My comment would be disappointment at there being no progress on finding an alternative site for, or refurbishing the Pupil Referral Unit.  The progress on provision for vocational provision seems to be directed at Further Education establishments.  I am unclear as to whether secondary schools will be on board to also meet the demand?”

 

RESOLVED that:

 

1.    The Committee note the progress made in implementing the recommendations made in implementing recommendations made by Overview & Scrutiny Task & Finish Groups and Scrutiny Panels as set out in the report.

 

2.    The Committee remain concerned at the provision of secondary school places and vocational opportunities and request that the Education Overview & Scrutiny Committee give consideration to this issue at a future meeting.

 

Wards affected: (All Wards);


06/01/2014 - Interim Update Report on the Growth and Regeneration Programme ref: 5107    Recommendations Approved

Decision Maker: Business Management Overview and Scrutiny Committee

Made at meeting: 06/01/2014 - Business Management Overview and Scrutiny Committee

Decision published: 03/02/2014

Effective from: 06/01/2014

Decision:

The Committee welcomed the Leader of the Council, the Strategic Director for Growth & Environment (Pam Wharfe) and the Head of Regeneration (Tony Westbrook) who were in attendance for the item.

 

A Member expressed concern that not all of the regeneration schemes detailed in the report appeared to have comprehensive proposals regarding infrastructure investment. 

 

Members raised a particular concern relating to the provision of health facilities in regeneration areas.  The Committee noted that schemes often included the provision of space for health facilities to meet new demand.  However, as there was no requirement of GPs or other health services to fill these spaces, they often went unfilled.  The Head of Regeneration advised the Committee that an Estates Working Group had been established with representation from Barnet Clinical Commissioning Group, NHS England, NHS Property Services and the Council to improve joint working on NHS estates issues.

 

In relation to the regeneration of town centres, a Member commented that the Council had been reliant on the Mayor of London’s Outer London Fund (OLF).  The Leader advised the Committee that although the town centre improvements had not been directly funded by Barnet, the OLF was still taxpayers money which had been used to improve the local area. 

 

A Member commented that the proportion of affordable and shared ownership properties in the regeneration areas had declined since the schemes had first been proposed.  It was considered that this had a direct impact on the Council’s ability to meet the housing needs of residents.  The Leader of the Council informed the Committee that economic circumstances had changed since the regeneration schemes had first been approved.  As a consequence, developers and the Council had been required to revisit housing proportions on regeneration schemes.  He considered it preferable for the regeneration schemes to continue with revised mix of tenures than for the schemes to stall because they were no longer economically viable for developers.  Members were informed that 1,000 new homes had been delivered in Barnet last year.

 

In relation to the Granville Road regeneration scheme, a Member questioned what the outcome of the public consultation meeting held in August 2013 had been.  Officers reported that parking had been a major concern and that proposals were being developed to manage this better in the local area.  In addition, the proposed design of the scheme had been amended following feedback from residents; a detailed scheme would be forthcoming in 2014. 

 

Responding to a question, the Leader confirmed that the Council had not yet procured a development partner for the southern side of the Brent Cross Cricklewood Regeneration Scheme.  It was noted that on the northern side, meetings with Standard Life and Hammerson continue, to hopefully bring this part of the scheme forward soon.

 

A Member highlighted that of the 469 housing units delivered on regeneration schemes in 2012/13, none were affordable.  The Leader commented that challenging targets relating to affordable housing in future years were expected to be achieved.

 

The Committee expressed concern regarding the design of some of the regeneration schemes and the potential for there to be a lack of community.  It was also noted that the lifetime of the housing on the regeneration schemes was only expected to be around 60 years; the Committee considered that the new homes should have a much longer lifespan.  It was pointed out that this is the normal design life for new homes.

 

RESOLVED that:

 

1.     Officers be requested to provide a breakdown of the payments made to development partners for the Council’s regeneration schemes and details of any costs recovered from development partners.

 

2.     The Committee are concerned that there will be inadequate health provision on regeneration estates and welcome the work of the Estates Working Group referred to in the preamble above.

 

3.     The Committee are concerned that affordable housing targets for regeneration schemes have not been achieved and the consequential impact on residents in housing need.

 

Wards affected: Burnt Oak; Childs Hill; Colindale; Edgware; Golders Green; West Hendon;


06/01/2014 - Housing Strategy ref: 5140    Recommendations Approved

Decision Maker: Business Management Overview and Scrutiny Committee

Made at meeting: 06/01/2014 - Business Management Overview and Scrutiny Committee

Decision published: 03/02/2014

Effective from: 06/01/2014

Decision:

The Committee welcomed the Strategic Director for Growth and Environment (Pam Wharfe), the Housing & Environment Lead Commissioner (Declan Hoare) and the Head of Housing Strategy & Performance (Paul Shipway). 

 

Members expressed concern that the Cabinet Member for Housing was not in attendance for the item.

 

The Committee were informed that a review of the Barnet Housing Strategy (2010 – 2025) was due in 2014.  Officers had been preparing the evidence base for the refresh to enable the revised strategy to be approved early in the 2014/15 municipal year.  Members were informed that the major changes since the strategy was first adopted in 2010 were:

·         the removal of the Housing Revenue Account (HRA) subsidy system and replacement with self-financing (as detailed in paragraph 6.2 of the report);

 

·         challenges in procuring affordable accommodation following the introduction of the housing benefit cap; and

 

·         a decrease in private ownership and an increase in the private rented sector which had impacted on the supply of affordable accommodation.

 

Members reported that they supported the Housing Strategy giving priority to those with a local connection.  Officers highlighted that the current policy gave priority to those that had had a local connection for two years, adding that this could be increased as there was now more local discretion over policy.  It was noted that some legal provisions around homelessness remained.

 

A Member expressed concern at regarding the Council’s policy that they can discharge their social housing responsibilities in the private rented sector and the impact that this was having on communities. 

 

The Committee highlighted that the proposed use of HRA headroom had not referred to in the report and questioned what proposal had been developed.  Officers reported that the Council were receiving advice from Savilles on potential options.

 

RESOLVED that the Committee note the plans for developing a new Barnet Housing Strategy.

 

Wards affected: (All Wards);


18/11/2013 - Interim Update Report on the Growth and Regeneration Programme ref: 5058    Item Deferred

Decision Maker: Business Management Overview and Scrutiny Committee

Made at meeting: 18/11/2013 - Business Management Overview and Scrutiny Committee

Decision published: 26/11/2013

Effective from: 18/11/2013

Decision:

RESOLVED that the Interim Update Report on the Growth and Regeneration Programme be deferred until the next meeting of the Committee on 6 January 2014.

 

Wards affected: Burnt Oak; Childs Hill; Colindale; Edgware; Golders Green; West Hendon;