Council decisions
Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.
20/06/2017 - Rewiring Works at Dollis Junior School - Acceptance of Tender ref: 6734 Recommendations Approved
The existing electrical installation at Dollis Junior School has reached the end of its serviceable life and consequently it has been prioritised in accordance with the Council’s Children’s Service Modernisation Programme and verified by the Building Services Team.
The designs were undertaken in accordance with the latest DfE standards.
The work includes renewal of the electrical installation comprising the lighting, power, mains distribution and the lightning protection system.
The works are scheduled to take place on site between July 2017 and September 2018.
Five contractors were invited to tender and all responded accordingly. They were scored and assessed based on two main criteria: price 60% and quality 40%. Details are set out in Appendix A.
Decision Maker: Executive Director of Children's Services
Decision published: 27/10/2017
Effective from: 20/06/2017
Wards affected: (Pre 2022)Mill Hill;
16/03/2017 - Members Code of Conduct ref: 6586 Recommendations Approved
Decision Maker: Constitution, Ethics and Probity Committee
Made at meeting: 16/03/2017 - Constitution, Ethics and Probity Committee
Decision published: 21/06/2017
Effective from: 16/03/2017
Decision:
The Monitoring Officer presented a report which set out a revised Members Code of Conduct which was intended to clarify the circumstances in which Members need to declare interests.
RESOLVED that the Committee recommend the revised Members Code of Conduct as set out in Appendix B be recommended to full Council for adoption, subject to:
i) Adding a new section 2 (f) to introduce a duty to report safeguarding concerns
ii) References to ‘City Council’ being amended to ‘Council’; and
iii) Additional text being included after the definitions of pecuniary and non-pecuniary interests as follows: “In the event that Members are unsure as to whether they have an interest and/or the type of interest are advised to consult with the Monitoring Officer.”
16/03/2017 - Code of Conduct Allegations 2016/17 ref: 6585 Recommendations Approved
Decision Maker: Constitution, Ethics and Probity Committee
Made at meeting: 16/03/2017 - Constitution, Ethics and Probity Committee
Decision published: 21/06/2017
Effective from: 16/03/2017
Decision:
RESOLVED that the Committee note the update as set out in Appendix A.
16/03/2017 - Constitution Review ref: 6584 Recommendations Approved
Decision Maker: Constitution, Ethics and Probity Committee
Made at meeting: 16/03/2017 - Constitution, Ethics and Probity Committee
Decision published: 21/06/2017
Effective from: 16/03/2017
Decision:
RESOLVED that the Committee recommend to Council that the Constitution be amended to incorporate the changes set out in the table below and the track change versions attached at Appendix A to Appendix I.
|
No. |
Section |
Reference (papers submitted to Committee)
|
Changes contained in the report to Constitution, Ethics and Probity Committee |
Recommendation to Full Council |
|
1 |
Financial Regulations |
Page 45 |
Amend section 4.4.3 of the Financial Regulations to delete ‘Performance and Contract Management’ and replace with ‘Policy & Resources Committee’. |
Agreed as per report |
|
2 |
Article 11 – Finance, Contracts, Land Disposal and Legal Matters |
Pages 65 – 68 |
Delete the current sections 11.04 and 11.05 and replace with revised sections as detailed in the report to the Committee.
|
Agreed as per report |
|
3 |
Public Participation and Engagement Rules |
Pages 71 – 72 |
Amend section 6 to include the following restriction:
“Public questions, comments and items/questions to residents’ forums are not permitted:…
If they relate to a matter submitted by someone who has been deemed to be subject to the Unreasonably Persistent Complainants Policy.”
|
Agreed as per report |
|
4 |
Responsibility for Functions |
Page 79 – 80 |
Responsibility for Functions, Section 6.3 – delete existing text and replace with:
“The Chairman of an Area Committee may refer applications to the Area Committee Budget to the Environment Committee. When referring the application the Chairman shall provide reasons for the referral.”
Amend section 6.4 to remove reference to Area Committees being able to refer matters to a ‘relevant committee’ by deleting ‘…or relevant…’ in the table.
|
Agreed as per report |
|
5 |
Responsibility for Functions, Annex A – Terms of Reference of Committees, Sub-Committees and Partnership Boards |
Page 84 |
Amend the terms of reference of the Community Leadership Committee to delete the following:
“(14) Determining applications to the Area Committee Budget referred by Area Committees.”
|
Agreed as per report · |
|
6 |
Meetings Procedure Rules |
Page 89 |
Amend Meetings Procedure Rules to remove reference to “…sponsoring an application…” and changing the deadline for submitting items from 12 days to 10 days. Revised wording to read:
“Any Member will be permitted to have one matter only (with no sub-items) on the agenda for an Area Committee where the Member is proposing a drawdown from the Area Committee Budget. Members’ Items submitted for these purposes must be submitted 10 clear working days before the meeting. Items received after that time will only be dealt with at the meeting if the Chairman agrees they are urgent.”
|
Agreed as per report |
|
7 |
Contract Procedure Rules |
Page 105 |
Section 4.5 – add a new final sentence as follows:
“A conflict of interest form is to be issued to all officers, and retained for all officers involved with a procurement exercise.”
|
Agreed as per report |
|
8 |
Contract Procedure Rules
|
Page 105 |
Amend section 5.1.8 as follows:
“Ensure that all new Contracts above the published limits, £10,000, and planned during the forthcoming financial year are clearly identified in their Budget and Annual Procurement Forward Plan (APFP);”
|
Agreed as per report |
|
9 |
Contract Procedure Rules
|
Page 108 |
Amend section 8.10 as to read as follows:
“For Procurements below the EU financial threshold only Suitability Assessment Questions can be asked. This means there can be no SQ stage.”
|
Agreed as per report |
|
10 |
Contract Procedure Rules |
Page 109 |
Insert a new Section 9.3 as follows:
“Single tender actions for contract awards above the EU financial threshold will only be agreed where one or more of the circumstances set out in rule 9.1 apply. Otherwise approval for single tender actions is only likely to be granted for contracts, including works contracts, below the financial threshold for services and supplies contracts (currently £164,176).”
|
|
|
11 |
Contract Procedure Rules
|
Pages 112 – 113 |
Add new sections 14.4 and 14.5 as per the report to the Committee
|
Agreed as per report |
|
12 |
Contract Procedure Rules
|
Pages 118 |
Add new section 17.26 as follows:
“17.26 “SQ” means Selection Questionnaire in accordance with Procurement Policy Note (PPN) 8/16 regarding OJEU procurements. Accessibility to the form will be via the procurement portal with expectation that suppliers complete and submit online. In accordance with Public Contract Regulations 2015 these questions are to be in the form of declarations with successful contractor to provide support documents at point of proceeding to contract award.”
|
Agreed as per report |
|
13 |
Contract Procedure Rules
|
Pages 118 – 119 |
Amend section 17.27 as follows:
“Suitability Assessment Question”means a question which relates to information or evidence which the Council requires for the purpose of assessing whether candidates meet requirements or minimum standards of suitability, capability, legal status or financial standing. In accordance with Public Contract Regulations 2015 these questions are to be in the form of declarations with successful contractor to provide at point of proceeding to contract award.”
|
Agreed as per report |
|
14 |
Contract Procedure Rules
|
Page 119 |
Add a new section 17.28 as follows:
17.28 “Support to Local Community” refers to support through contract delivery to the communities which exist within London Borough of Barnet and delivery of benefit to these communities. Benefit to include consideration and provision of internships; apprenticeships; long term unemployed returning to work opportunities and support to local schools/community groups.”
|
Agreed as per report |
|
15 |
Responsibility for Functions, Annex A, Terms of Reference of Committees, Sub-Committees and Partnership Boards
|
Page 124 |
Amend the terms of Reference of the Planning Committee to delete the following function:
“To receive and comment on any Strategic Planning Pre-Application Briefing.”
|
Agreed as per report |
|
16 |
Members Planning Code of Practice
|
Page 129 |
Delete section 4.6. |
Agreed as per report |
|
17 |
Members Planning Code of Practice
|
Page 134 |
Amend section 7.1, delete section 7.2 and amend wording of section 7.3 as set out in the report to the Committee.
|
Agreed as per report |
RESOLVED that the Committee note the Monitoring Officers use of delegated authority to make minor amendments to the Constitution as set out in the report.
16/03/2017 - Minutes of last meeting ref: 6583 Recommendations Approved
Decision Maker: Constitution, Ethics and Probity Committee
Made at meeting: 16/03/2017 - Constitution, Ethics and Probity Committee
Decision published: 21/06/2017
Effective from: 16/03/2017
Decision:
RESOLVED that the minutes of the meeting held on 16 November 2016 be approved as a correct record.
05/06/2017 - Summary DPR List - May 2017 ref: 6645 Recommendations Approved
Publication of Summary DPR List for May 2017 by the Governance Service
Decision Maker: Head of Governance
Decision published: 21/06/2017
Effective from: 05/06/2017
Wards affected: (All Wards);
14/06/2017 - Summary DPR - Contract variation to realign contract values to reflect the actual volumes of work ref: 6644 Recommendations Approved
Decision Maker: Community Well-being Assistant Director
Decision published: 14/06/2017
Effective from: 14/06/2017
Wards affected: (All Wards);
05/06/2017 - Rewiring Works at Courtland School – Acceptance of Tender ref: 6643 Recommendations Approved
|
The existing electrical installation at Courtland School has reached the end of its serviceable life and consequently it has been prioritised in accordance with the Council’s Children’s Service Modernisation Programme and verified by the Building Services Team. The designs were undertaken in accordance with the latest DfE standards. The work includes renewal of the electrical installation comprising the lighting, power, mains distribution, fire alarms and the lightning protection system. The works are scheduled to take place on site between July 2017 and September 2017. Seven contractors were invited to tender and all responded accordingly. They were scored and assessed based on two main criteria: price 60% and quality 40%. Details are set out in Appendix A. |
Decision Maker: Commissioning Director, Children and Young People
Decision published: 14/06/2017
Effective from: 05/06/2017
Wards affected: (Pre 2022) Hale;