Council decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Decisions published

19/06/2024 - Contract Award for Direct Payment Payroll Support ref: 9357    Recommendations Approved

Summary

The Policy and Resources Committee agreed the procurement of the Direct Payments Payroll Support Services described in this report within the Council’s Annual Procurement Forward Plan 2023-24 on 22nd February 2023.

 

The service was put out to tender on 28th February 2024 and following the procurement process, has identified that the contract is awarded to Barrie BookKeeping & Payroll Solutions Ltd. The contract term is for three years (3) with the option to extend for a further period of up to two years subject to budget constraints and performance.The estimated value of the contract is up to £100,000 per year (overall £500,000 contract value), but the Authority gives no guarantees and makes no representations on the volume or frequency of the services or the value of the contract as use of the services will be determined by DP recipients.

 

Decisions

Approval to award a Direct Payment Payroll Support Services contract to Barrie BookKeeping & Payroll Solutions Ltd for a three-year period from 1st June 2024 with the option to extend for a further period of up to two years subject to budget constraints and performance.

 

Decision Maker: Executive Director of Adults and Health

Decision published: 01/07/2024

Effective from: 19/06/2024

Wards affected: (All Wards);


20/06/2024 - Contract variation to terminate the care-taking arrangement at Meadowside and Dell Field Care Homes, delivered by Your Choice (Barnet) Limited, and to extend the contract for the provision of residential and nursing care, respite care and day opportu ref: 9355    Recommendations Approved

This request seeks authority to vary the contract terms and rates for Meadowside and Dell Field Care Homes delivered by Your Choice (Barnet) Limited (YCB). This will enable (i) termination of the interim care taking arrangement, which is due to expire on 7th July 2024 and (ii) extension of the contract for a further 2 years in accordance with the revised sustainable terms.

 

The Council entered into a time limited care-taking agreement with its Local Authority Trading Company YCB on 8th July 2019 for the provision of residential and nursing care, respite care and day opportunities for older people, people with a physical disability and people with a sensory impairment, including services for people with a learning disability, people with dementia and culturally specific services for people falling into one or more of these categories. Since then, the Council has invested a significant amount of funds through the capital grant to fully refurbish the homes to enhance the standard, safety, and their environmental sustainability. The care-taking contract was further extended during the refurbishment work for a period of three years, to 7th July 2024 through a Deed of Extension and Variation.  Dell Field refurbishment wok was complete in March 2024 and Meadowside refurbishment is due to complete in July 2024. 

 

Following consideration of the commissioning options agreement has been reached to terminate the current care-taking and full cost recovery arrangements for Meadowside and Dell Field Care Homes and to implement a sustainable model with variation to the block bed rates.

 

There has been no rate increase since 2019 because of the complete cost recovery care-taking arrangement for the term of the contract. Following the capital investment and subsequent increasing stability in resident placement it is proposed that the updated sustainable weekly bed rates are implemented. These will be effective from 1st April 2024, in anticipation of ending the caretaking arrangement and implementing sustainable budgets from the start of this financial year, 2024-25.

 

Authorisation is sought to extend the contract under the Teckal Exemption and the Public Contracts Regulations (2015). The initial duration of the contract extension would be two years from 8th July 2024 – 7th July 2026 with the option for further extension, 2+2 years thereafter, (6 years in total).  This will avoid the need for an urgent and lengthy procurement process and for the contract to be maintained under the current care-taking arrangement which will pose a significant financial risk to the Council. It also ensures service continuity and viability.

 

The variation to the contract will be completed in two stages, through a Request for Change as part of the Change Control Process set out in the contract.   The first and more urgent step is variation to financial agreements, which will be applied from 1st April 2024. The second variation will be applied from 8th July 2024.This will include other key contract variations such as key performance indicators (KPIs) and service specification, ensuring they are current and reflect service outcomes. 

 

Decision Maker: Director of Commissioning Communities, Adults and Health

Decision published: 24/06/2024

Effective from: 20/06/2024

Wards affected: (All Wards);


19/06/2024 - Change of Line Management for Public Health Director ref: 9354    Recommendations Approved

At its meeting on 21st May 2024, Annual Council agreed a number of recommendations in respect of changes to the Chief Officer structure and Senior Management Team.  Council delegated authority to the Chief Executive to agree the dates on which each of those recommendations should take effect.  This Delegated Powers report confirms the immediate implementation of some of those recommendations.

Decision Maker: Chief Executive

Decision published: 20/06/2024

Effective from: 19/06/2024


14/06/2024 - The acquisition of Flat 138 Abbots Road, Edgware, HA8 0SB ref: 9353    Recommendations Approved

This report provides the Council with the authority for the direct purchase of Flat 138 Abbots Road, Edgware, HA8 0SB for use as part of the Housing Revenue Acquisition programme.

Decision Maker: Deputy Chief Executive

Decision published: 20/06/2024

Effective from: 14/06/2024

Wards affected: Burnt Oak;


14/06/2024 - Chief Officer Decisions - Exec Director Adults Nov 23 - June 24 ref: 9352    Recommendations Approved

Decision Maker: Executive Director of Adults and Health

Decision published: 14/06/2024

Effective from: 14/06/2024

Wards affected: (All Wards);


03/06/2024 - Implementation of Chief Officer and Senior Management Team Restructure ref: 9351    Recommendations Approved

At its meeting on 21st May 2024, Annual Council agreed a number of recommendations in respect of changes to the Chief Officer structure and Senior Management Team.  Council delegated authority to the Chief Executive to make an appointment to the post of Executive Director, Environment and agree the dates on which this appointment and other changes to the structure should take effect.  This Delegated Powers report confirms the appointment of Craig Miller to the post of Executive Director, Environment and the deletion of the post of Streetscene Director, both with effect from 22nd June 2024.

Decision Maker: Chief Executive

Decision published: 11/06/2024

Effective from: 03/06/2024