Council decisions

The minutes of the meeting held on the 26^th November 2018 were agreed as a correct record.

The Strategic Director for Adults, Communities and Health introduced the report which informed the Committee of the plans for the opening of Ansell Court and provided comparative information on extra care costs.

The Head of Commissioning Older Adults and Integrated Care and the Director of Care and Support the Barnet Group were invited by the Chairman to join the table and answer questions from the Committee.

Following consideration of the report, the Chairman moved to vote on the recommendations as set out in the report.

The Committee unanimously RESOLVED that:

1.      The Adults and Safeguarding Committee notes the plans for the opening of Ansell Court, including planned timescales for all flats to be occupied.

2.      That the Adults and Safeguarding Committee notes the comparative information on extra care costs provided in the report.

The Strategic Director for Adults, Communities and Health introduced the report which sets out the specific actions to achieve the priorities of the Committee over the next year, and how the progress and performance of these will be measured.

Following consideration of the report, the Chairman moved to vote on the recommendations as set out in the report.

The votes were as follows:

For: 6

Against: 4

It was RESOLVED that:

The Committee approve the Delivery Plan 2019/20 as set out in Appendix B.

The Chairman introduced the quarterly performance report which provided an update on the Committees priorities in the Corporate Plan 2018/19 addendum for quarter 3, including budget forecasts for revenue and capital, progress on activities, performance of key indicators and any high-level risks. 

The Chairman welcomed the new Assistant Directors to the Committee and thanked Matthew Kendall, who had moved onto another post, for all his hard work.

Officers confirmed that any underspends would not be ring fenced and would be used to help the Council’s overall financial position.

Following consideration of the report, the Chairman moved to vote on the recommendations as set out in the report.

The Committee unanimously RESOLVED to:

1.    Review the financial, performance and risk information for Q3 2018/19 and make any referrals to Policy and Resources Committee or Financial Performance and Contracts Committee in accordance with the terms of reference of these Committees.

To award a contract to Prepaid Financial Services for an initial period of 3 months with an option to extend for a further 4 years and 9 months with a total spend of up to £490,000.

To approve the Street Scene fees and charges for 2019/20 as detailed in Appendix A.

To approve the agreed variations to the current contract and an extension to the contract for a further year 1 April 2019 until 31^st March 2020 and then subject to satisfactory performance, for another year from 1 April 2020 until 31^st March 2021.

The Chairman invited the following to the table:

Dr Debbie Frost – Chairman, Barnet CCG

Ms Kay Matthews – Director of Commissioning, Barnet CCG

Ms Lisa Robbins – Manager, Barnet Healthwatch

Ms Colette Wood – Director, Care Closer to Home

Dr Steve Shaw – CEO of Barnet Hospital, Royal Free London NHS Foundation Trust

A report from Barnet CCG on waiting times for GP appointments in Barnet and utilisation of extended access (8am-8pm) services was received. Dr Debbie Frost spoke to the report. She noted that various mechanisms were being used to cope with the increased demand on Primary Care. She explained that it was difficult to offer appointments to such high volumes of patients in the traditional way. The pressure was being relieved by input from skilled nurses, pharmacists and others. ‘Patient First’ was a triage system which ensured that every patient phoning in received a response the same day. Dr Frost added that Barnet was fortunate in terms of Primary Care, with good services in place and good access to patient records. The nine GP Hubs were open either 7.30am-6pm or 8am-8pm. Most of the GP practices also offered extended hours appointments and electronic prescribing was also helpful.

Barnet has 55 GP Practices and a GP-registered population of 424,000. There is good continuity of care and all Practices use the same IT system. The Hubs are currently being used to 80% capacity and feedback from patients is positive. However there is a 10% Did Not Attend (DNA) rate. The Committee discussed the possibility of implementing ways to improve the DNA rate and also to increase usage of the Hubs.

The Chairman noted that the British Medical Association had previously voted against charging for missed appointments. Cllr Don would forward a transcript of a NHS reminder text message she had received, which the Governance Officer would include in the minutes (see below):

We hope to see you at Royal Free Hospital, Clinic 1, on (insert date) at (insert time) for an outpatient appointment. Each missed appointment loses the NHS £160. If you are unable to attend, please reply ‘RE-BOOK 9909’ or ‘CANCEL 9909’ if appointment is no longer needed. Reply STOP to opt out.

The Committee agreed it would be worth using similar messages in Barnet to remind the public of the value of the service and cost to the NHS when appointments are missed.

A Member enquired about progress on the GP Workload Collection Tool. Ms Wood noted that this was being developed by NHS Digital and that data would be available soon. The CCG would bring details back to a future meeting. This would include details such as the total number of appointments offered and scheduled, times of these appointments, modes of appointments, healthcare professional types, number of appointments cancelled and demographic details. This would enable the CCG to support GP Practices to reduce unwarranted variation in waiting times. The Vice Chairman noted that Councillors received many complaints from residents about inaccessibility of GP appointments.

Action: Barnet CCG

A Member enquired about the Brent Cross South development and the likely increase in population and how this might impact on the Cricklewood Walk-In Centre. Ms Matthews noted that the Walk-In Centres had been set up prior to the GP Hubs. There was no plan to grow the Cricklewood Walk-In Centre as it was not anticipated that this would be needed, given the presence of GP Hubs. The CCG was currently working through its commissioning strategy for the Walk-In Centres.

Ms Wood added that Barnet CCG and the Council were jointly leading the CHINs programme and working with community partners to wrap community services around GP Practices, as well as harnessing the voluntary sector. In addition, services were being tailored according to the patient; for example some people were happier with online consultations whereas others preferred to see a GP in the traditional way. The CCG was committed to continuing to improve access to Primary Care.

A Member asked how Barnet compared to other CCGs in terms of GPs per capita. Ms Matthews noted that Barnet was the largest CCG in London and was lucky to have a good GP to patient ratio. The CQC ratings had all been positive, with only two Practices being given improvement plans, which was low for a London CCG.

A Member enquired whether patients who turned up at BH and RFH were asked to prove eligibility to use the services. Dr Shaw responded that there was a registration process and patients who were not entitled to use the NHS were sent invoices. The Chairman stated that a significant amount of money had been written off in the last year by the RFH, as many invoices had not been paid. 

Ms Robbins commented that a lot of patients reported being confused about the purpose of the Walk-In Centres and where they could access a routine GP appointment. Many thought that the Walk-In Centres were for urgent appointments, so it would be helpful to communicate with the public about this. The Chairman suggested including an article in Barnet First with details of the location of the nine Hubs. Other suggestions from the Committee were:  leaflet drops through every house, bus stop posters, GP notice boards, Finchley Memorial Hospital Walk-In Centre’s and Barnet Hospital A&E’s notice boards and Facebook. Ms Wakeling agreed to discuss further with Dr Djuretic and coordinate a plan.

Action: Ms Wakeling, Dr Djuretic

The Chairman asked Ms Matthews and Dr Frost also to consider where it might be appropriate to inform the public about the Hubs.

Action: Ms Matthews

Ms Robbins explained that one of the roles of Healthwatch was to help different groups, especially people new to the UK, to understand how the health system works. It was funded by the Department of Health (DH) but managed by the Local Authority. Ms Robbins also represented Healthwatch at the Health and Wellbeing Board (HWBB).

Ms Robbins reported that Healthwatch had found, through a piece of work with Middlesex University, that many young people did not understand the health system and some were therefore attending A&E unnecessarily. Healthwatch had put together a list of current services: Ms Robbins suggested using this as a starting point to inform people of GP Hubs. Ms Robbins would liaise with the CCG on this and also share it with Dr Shaw and Dr Djuretic.

Action: Ms Robbins

Ms Robbins noted that a useful way to disseminate this information was through community groups, refugee groups and schools/sixth form. 

A Member asked how the problems regarding GP recruitment could be alleviated. Dr Frost agreed that it was harder to recruit GPs than before and this was partly due to long hours and heavy workload as well as other factors. Systems such as electronic prescribing would alleviate the burden, as well as input from other Healthcare professionals. She added that Barnet attracted sufficient numbers of GPs at present.

RESOLVED that the Committee noted the written and verbal reports.

A written report was received.

Ms Matthews reported that FMH had been under-utilised since it was built and, a year ago, it was operating at 73% capacity. ‘Adam’s Ward’ had been opened in December 2017, increasing use to 89%. The Breast Screening Unit would be moved inside the building around the end of July and also a CT scanner had been placed in FMH as part of a London-wide University College London Hospital (UCLH) research project on lung cancers, increasing usage of the building to 92%.

Plans were still underway for a GP Practice to be brought into the building – the CCG had received three expressions of interest which would be evaluated the following week. The remaining free capacity following this would be 5%, which would remain as ‘bookable space’.

The Vice Chairman enquired how GP Practices had been incentivised to move their Practices into FMH. Ms Matthews responded that the use of the building was complex since the CCG picks up any void costs (£1.5million last year) and this would reduce to £200k when a General Practice was in place. It was worth the CCG incentivising GP Practices to set up in FMH. Also, service charges were substantially higher than in any other Healthcare Centre. Benchmarking with other Practices had shown that this was the case and so the CCG had offered to pick up this difference. GP Practices had not wanted to move to FMH without this incentive as the costs were higher than elsewhere. Ms Matthews was asked to provide void costs up to August 2018 and she would follow this up.

Action: Ms Matthews

A Member congratulated the team and asked about the sort of activities that could be carried out in the ‘bookable space’. Ms Matthews responded that health-related services could use the space, e.g. the Dementia Café. There was flexibility in how the space could be used and the CCG was keen to collaborate with the Local Authority on this.

A Member enquired about making a better case for improved public transport to the site given the projected higher footfall. Ms Matthews agreed that this would be a good idea, adding that the footfall should rise from the current 200,000 to 300,000 a year. A Member enquired whether the CCG or the NHS was currently liaising with TfL about public transport access. Ms Matthews noted that this had not yet been revisited as there would be a stronger argument when the final footfall had been arrived at. It was anticipated that a GP Practice would be on site by the end of December. She would update the Committee on the situation in either October or November, depending on the information available.

Action: Ms Matthews

A Member enquired whether the chosen GP Practice would have preferential access to the facilities within the FMH compared to other GPs in the area. Ms Matthews stated that she would prefer not to answer the question at this stage in the process but she would respond when the situation became clearer in the near future. It depended to an extent on the bids submitted.

Action: Ms Matthews

A Member enquired whether the CT scanner would be used generally for diagnosis and treatment, rather than purely for the research programme. Dr Frost responded that the CT scanner was needed for patients at higher risk of lung cancer. University College London Hospital (UCLH) would be screening smokers or ex-smokers over 55 for early diagnosis. The facility could be used by others when not in use for the research project as it was part of a national lung cancer project. GPs typically had limited access to CT scanning in any case as the radiation was fairly high. UCLH Partners would pay full rent and the full cost of setting up the facilities.

A Member asked for an update on the land around FMH as he was aware that Barnet Council was in a partnership arrangement with national government to provide extra key worker housing as part of One Public Estate. Ms Wakeling noted that Barnet Council had been awarded funding by the Cabinet Office to run a number of ‘One Public Estate’ projects, including the land development at FMH. This funding had been provided for feasibility and development work in relation to finding ways of using public sector land that crossed organisational boundaries for housing and also the creation of jobs. The One Public Estate project developed a planning feasibility study for the pocket of land at the FMH site to be developed into either housing or a care facility. The developer, Community Health Partnerships (CHP) – one of the two national NHS property companies – is the owner of the land and building. It is CHP’s responsibility to develop the land and secure any planning permission from Barnet Council. 

Ms Wakeling said that she would enquire whether, from a Governance perspective, she could invite CHP to a meeting of the HOSC to discuss the land development plans given that this was in relation to a building project.  As the land is around a health-related building it may be that it would be relevant for HOSC to invite CHP to discuss this. If appropriate, she would invite CHP to the meeting to update on their plans for FMH.

Action: Ms Wakeling

A Member noted that residents would be keen to know how/whether the site would be developed and requested an update as this situation had been ongoing for some time.

A Member reported that residents had expressed concerns about the area that was being prepared for playing fields and how this area would be managed. A Management Committee had recently been set up regarding this, involving residents a local school representative and local Councillors. There was concern that the playing fields would be chargeable and hired out to external users, which would increase traffic and parking in the area.

Another Member added that more information was required from a community health rather than a commercial point of view.

RESOLVED that the Committee noted both the verbal and written reports.

The Chairman invited the following to the table:

Dr Steve Shaw – Chief Executive Officer of Barnet Hospital, Royal Free London NHS Foundation Trust

Ms Kay Matthews - Director of Commissioning, Barnet CCG

Dr Debbie Frost - Chairman, Barnet CCG

Ms Sarah de Souza - Director of Commissioning, Barnet CCG

Ms Lisa Robbins – Manager, Healthwatch Barnet

Dr Shaw explained that further to the Royal Free Hospital (RFH) achieving Foundation Trust status in 2012 and acquiring BH in 2014, in 2017 the Royal Free Group (RFG) had been set up as part of the NHS Vanguard Programme. This model involved groups of providers sharing services in order to reduce unwarranted variation in patient care and to increase efficiency.

Dr Shaw noted that Mr Dominic Dodds is Chairman of the RFG and Sir David Slomon is CEO. Ms Kate Slemeck had been appointed Chief Executive of the Royal Free Hospital (RFH) in January 2018 and Ms Natalie Forrest is Programme Director for the redevelopment of Chase Farm Hospital.

Dr Shaw reported that the past winter at the RFH and BH had been challenging, but an improvement on the previous year, despite severe weather. The national target currently requires that 90% of patients who attend A&E are seen within four hours and then either admitted or discharged. This target will increase to 95% in 2019.

Dr Shaw explained that there were increasing pressures on both A&E and Ambulance Trusts but targets were being met at BH and the RFH was close to meeting them (87% of patients seen within 4 hours in 2017/18). Ambulance handovers were an important aspect of the target and huge improvements had also been made, whereas in some parts of the country ambulances queued for several hours to get patients through the Front Door.  BH was in the top five Trusts in London for ambulance handovers.

The RFH had a new A&E which was at least five times the size of its former one.

Both hospitals had seen increased A&E attendance. The average was 340 patients a day at BH and 320 at the RFH. This was a national problem and the solution was complex and needed to include GPs and Adult Social Care.  However, new mechanisms had been put in place within the hospital to encourage staff to be more alert to slow ‘processing’ regarding patient care. BH was also undergoing a major digital programme to incorporate paperless records.

National Emergency Care teams had been set up to help share best practice around the country and help to release beds earlier in the day to help with the typical surges into A&E in the evening. One tool was the ‘Red2Green’ campaign introduced by NHS England – a visual management system which reduced wasted time in a patient’s journey through the hospital. Culture change across the entire hospital was also needed to achieve A&E targets by helping the flow in and out of the hospital.

Ms Matthews added that a pilot scheme had been carried out at the Front Door of Barnet Hospital (BH) which involved redirecting patients to GPs where appropriate. Appointments were offered directly into nine GP Hubs and this had proved successful. This was due to become ‘business as usual’ at BH. The same pilot scheme had recently been set up at the Royal Free Hospital (RFH).

An additional 38,000 Primary Care appointments had been introduced at the Hubs and the GPs had access to full patient records. Ms Matthews would forward a map of the Hubs to the Committee after the meeting. The sites had extended hours, with two of them open from 8am-10pm. Received by Governance Officer

Ms Matthews noted that patients from areas outside the Borough were also using Barnet’s A&E and Walk-In Centres and the CCG was liaising about finance with colleagues particularly in Herts Valleys CCG and Camden CCG.

The Care Closer to Home Integrated Networks (CHINs) had been the driving force behind the Hubs, but detailed data on the reasons for people attending them for Primary Care Services as opposed to elsewhere were not currently collated. However it had been found that there was variation in how patients from certain GP practices were accessing services and this was important for GPs to understand e.g. it could be related to telephone accessibility, or GP opening times, as well as demographics.

The CCG was also working closely with Local Authority colleagues to ensure that patients had the support they needed to enable them to leave hospital. Dr Shaw expressed thanks to the CCG and Barnet Adult Social Care colleagues as they had been important in helping BH and RFH achieve their objectives. Regular dialogue with Herts Valleys CCG had also been instrumental in improving transfer of care.

Ms Matthews noted that the RFH had been ranked 8 out of 18 in London for Winter performance in 2017/18.

Barnet Hospital Parking Update

Dr Shaw reported that a development master plan had been presented to the Barnet Planning Team as a Pre-Planning Application, which included a 1300-space multi-storey car park at BH. This had been well received and the Trust had procured a professional team to work up a formal masterplan to take forward a Planning Application for the entire Barnet site. This was likely to be submitted in Spring 2019.

Dr Shaw added that the car park was likely to take around three years to complete once the Planning Application had been approved. The Chairman noted that there were already problems accessing the hospital due to lack of parking spaces and that the problem would be exacerbated when further roads around the hospital went into the CPZ in September 2018. A Member stated that the RFH was much better served by public transport. She suggested approaching TfL to discuss possible improved bus routes to BH. Dr Shaw would feed this back. Action: Dr Shaw

Dr Shaw would keep the Committee updated on progress including the final number of car parking spaces agreed. He would also try to ascertain what would happen to the wasteland behind the 200 spaces at the current Barnet site. The Chairman would also ask Barnet’s Planning Officers to keep the Committee informed.  Action: Dr Shaw, Chairman

RESOLVED that the Committee noted the verbal report on the Front Door at Barnet Hospital and the Royal Free Hospital.

The minutes were approved.

Matters arising from the previous meeting:

·         Diabetes Awareness week update: The Chairman reported that the Diabetes Awareness event held at Brent Cross Shopping Centre on 7 June had been a great success. Diabetes UK had been involved and the event had included GPs, diabetic nurses, dieticians, representatives from Greenwich Leisure, Saracens Sports Foundation and retinal screening services. It was noted that Public Health Barnet had its own diabetes questionnaire and advice on how to prevent diabetes. On the day, 25 people were diagnosed as pre-diabetic and 23 people as diabetic. In all, 97 people were tested.

·         The Chairman noted that the Committee was still awaiting an update on the diabetic alerting system that had been mentioned in the previous Quality Account (2016-17) of the Royal Free London NHS Foundation Trust (Minutes of 24 May, P.10).  Dr Shaw agreed to take this back to the Royal Free Hospital (RFH). Action: Dr Shaw

·         A Member referred to the Minutes of 24 May, P.2 and mentioned that the Care Closer to Home Integrated Networks (CHINs) information was still awaited from the HOSC meeting of 5 February 2018. The Governance Officer would request this. Action: Governance Officer

·         The Chairman reported that she had contacted Cllr Paul Edwards following the meeting on 24 May 2018 in relation to Health and Adult Social Care Integration (Minutes of 24 May, P.3). Cllr Cornelius had reiterated that this was within the remit of the Health and Wellbeing Board (HWBB) and was discussed at their meetings which he was welcome to attend. However, if he wished to scrutinise a specific aspect, then the HOSC could add it to their Agenda.

The Committee received the report updating them on the results of the speed survey carried out in Ellesmere Avenue, NW7.

The Committee noted the error in the report that the ward should be Hale rather than Mill Hill.

Following discussion of the item, the committee moved to vote on the recommendations as set out in the report.

The Committee unanimously RESOLVED:

1)    That the Hendon Area Committee notes the results of the speed survey that wasundertaken in Ellesmere Avenue, NW7.

2)    That the Hendon Area Committee notes that officers intend to engage with thePolice to arrange enforcement action in Ellesmere Avenue.

Councillor Duschinsky - Feasibility Study on Millway, Mill Hill

The Chairman explained that options for improving the safety and decreasing the speeds of vehicles on Millway, Mill Hill were required. Particularly the junction with the Broadway needed to be investigated.

Officers explained that there were already loading restrictions on the left-hand side of the road, but a sign was currently missing. Once the sign had been reinstated, enforcement could recommence. Notices would have to be sent out 2 weeks in advance, to notify residents that enforcement action would recommence. Officers suggested the area be monitored for around 2 months, after the reinstallation of the sign, to see if this solved the issues. An update would be provided at the March 19^th Hendon Area Committee meeting.

Officers recommended a feasibility study to look at appropriate measures for the rest of the road at a cost of £5,000.

The Committee unanimously voted to approve £5,000 CIL funding for a feasibility study to be carried out on the Millway.

RESOLVED that £5,000 CIL funding be assigned for a feasibility study on the Millway, Mill Hill. 

Councillor Nagus Narenthira – Feasibility study Colindale Avenue

Councillor Narenthira explained that Colindale Avenue between A5 and Charcot Road is congested due to parking on either side of the road after the single line enforcement times, as well as obstructing buses being able to pass through. She said that problems of traffic congestion and pedestrian safety were also evident at the junction of Cecil Avenue and Colindale Avenue. Many residents had contacted ward Councillors about these issues. She asked that a feasibility study be conducted to identify measures to alleviate the problems.

Offices informed the Committee that the Colindale CPZ would soon be implemented in the area and that this could alleviate some of the problems. Officers advised that feedback from the statutory consultation suggested double yellow lines would be appropriate. A meeting with all affected ward Councillors, to discuss options would be scheduled and a Delegated Powers Report would outline the recommendations. Recommendations to change some of the business bays on Cecil Road to dual bay use could also be investigated and consulted on. Officers said that no funding was required from the Hendon Area Committee CIL allocation, as it could be funded through the existing section 106 funding if agreed.

Following discussion, the Committee unanimously agreed no funding would be allocated at this meeting to this item, as these issues would be taken into consideration and resolved as part of the Colindale CPZ work.

RESOLVED that no further action was required at this time

Councillor John Hart – Review of parking on the Ridgeway, NW7

Councillor Hart explained that a review of the obstructive parking on the Ridgeway from the area around the Elern Meade Centre up to the entrance to Belmont Farm, NW7 was required.

Officers informed the Committee that a site visit had taken place and that the issues surrounding obstructive parking had been identified. Officers felt that in addition to the parking, safety around the junction also needed reviewing. Rather than hold up the installation of yellow lines on the Ridgeway, Officers suggested the two pieces of work be separated and funding allocated individually.

Offices recommended £5,000 be allocated for a feasibility study to be carried out to look at safety measures at the junction.

Officers recommended the yellow lines on the Ridgeway be batched with the request for yellow lines made by other members’ items outlined on the agenda and these all be voted as one item.

Following discussion, the Committee voted on the recommendation to approve £5,000 of CIL funding for a feasibility study to investigate safety measures at the junction.

The Committee unanimously voted to approve £5,000 CIL funding for a feasibility study to be carried out on the junction.

The yellow lines on the Ridgeway would be discussed and voted on further on in the agenda.

RESOLVED that £5,000 CIL funding be assigned for a feasibility study on the junction, on the Ridgeway.

Councillor Golnar Bokaei – Table Tennis Mill Hill Park

Councillor Bokaei requested £5,000 be allocated for the installation of an all-weather table tennis table in Mill Hill Park. She explained that there was currently a gap in activities available for young people at the park and having worked closely with the friends of Mill Hill Park Committee, they had identified table tennis as an appropriate addition to the park.

Officers recommended £5,000 be allocated for this request, quotes from the contractor were provided.

Following discussion, the Committee unanimously voted to approve £5,000 of CIL funding for an all-weather table tennis table in Mill Hill Park.

RESOLVED that £5,000 CIL funding be allocated for an all-weather table tennis for Mill Hill Park. 

Councillor Elliott Simberg – Yellow lines at Aldridge Avenue

Councillor Simberg explained that there were currently yellow lines at the top of Aldridge Avenue, but these did not extend far enough into the road resulting in a bottle neck and poor access for emergency vehicles and refuse trucks. He requested the double yellow lines be extended past the opening onto the rear of the shops at Glengall Parade.

Officers recommended that the request for funding for yellow lines at Aldridge Avenue be batched with the request for yellow lines made by other members items, outlined on the agenda and these all be voted as one item.

The Committee agreed the yellow lines on Aldridge Avenue would be discussed and voted on further on in the agenda.

Councillor Sara Conway – Access issues on Goldbeaters Grove, HA8

Councillor Conway suggested a meeting be held with officers and all ward members affected by the CPZ to discuss any issues. Officers agreed and explained that depending on the situation, funding outside of the Hendon Area Committee could potentially be used.

Councillor Conway asked that the access issues on Goldbeaters Grove be investigated as currently parked cars were blocking access to refuse trucks and emergency vehicles. Offices said they could look into the extent of measures required on this road as any introduction of yellow lines would result in a reduction of resident parking, so the proposal would need to go out for consultation. Officers recommended the request for funding for yellow lines at Goldbeaters Grove be batched with the request for yellow lines made by other members items, outlined earlier in the agenda.

Officers recommended an allocation of £6,000 of CIL funding for yellow lines on The Ridgeway, Aldridge Avenue and Goldbeaters Grove.

Following discussion, the Committee unanimously voted to approve £6,000 of CIL funding for implementation of yellow lines on The Ridgeway, Aldridge Avenue and Goldbeaters Grove.

RESOLVED that £6,000 CIL funding for implementation of yellow lines on The Ridgeway, Aldridge Avenue and Goldbeaters Grove.

Councillor Sarah Wardle – Improvements to traffic flow at bottom of Edgwarebury Lane.

Councillor Wardle informed the Committee that after discussions with officers it had been agreed that a site meeting would be held to discuss the possible options available. Councillor Wardle would bring the members item back to the March Hendon Area Committee meeting, outlining the proposals and associated costs.

RESOLVED the Committee agreed to defer the item to the next meeting in March to allow a site visit to outline options and associated costs.

The Committee approved a total spend of £21,000 of CIL funding for this meeting.

The Committee received the report which updated them on the budget allocations for the Hendon Area Committee and that the remaining budget is £55,257.90 for the remainder of the financial year.

The Committee noted that the underspends for 15/16 on page 27 of Appendix 1 were indicative only and officers would provide a further update and explanation of the figures at the next committee meeting.

Following discussion of the report Councillor Wardle, seconded by Councillor Simberg, moved a motion to amend recommendation 1 of the report to ‘The amount available for allocation during 2018/19 as set out in Appendix 1 page 26 only’.

The Committee unanimously agreed to the motion.

The Committee unanimously RESOLVED to note:

1)    The amount available for allocation during 2018/19 as set out in Appendix 1 page 26 only.

2)    The amount of re-allocated underspends and overspends in section 2.1

The Committee received the report detailing the proposal to introduce a raised table with crossing facilities on Montrose Avenue, HA8, to connect the two parkland areas either side of Montrose Avenue and maximise their benefits to the community. 

Following consideration of the item, the Chairman moved a motion, seconded by Councillor Wardle, to add the following to recommendation 4 of the report:

‘That subject to no objections being received to the consultation, referred to in recommendation 3, the Hendon Area Committee instruct the Strategic Director for Environment, in consultation with the Chairman and the Ward Members, to introduce the approved proposal.’

The motion was unanimously agreed by the Committee.

The Committee then voted to approve recommendations 1-6, including the amendment made to recommendation 4 outlined above.

The Committee unanimously RESOLVED:

1)    That the Hendon Area Committee note the review of the improvements on Montrose Avenue as outlined in this report and the appendices to this report.

2)    That the Hendon Area Committee, noting the Council’s Policy on traffic

Calming, agrees the Officer proposal to be progressed to detailed design and implementation, as outlined in Appendix 1 - Drawing No. BC/001365_SC_100-01.

3)    That the Hendon Area Committee gives instruction to the Strategic Director for Environment to carry out a consultation on the approved proposals.

4)    That subject to no objections being received to the consultation, referred to in recommendation 3, the Hendon Area Committee instruct the Strategic Director for Environment, in consultation with the Chairman and the Ward Member, to introduce the approved proposal.

5)    That the Hendon Area Committee agree that if any objections are received as aresult of the consultation, referred to in recommendation 3, the StrategicDirector for Environment will consider and determine whether the agreedproposal should be implemented or not, and if so, with or without modification.

6)    That the Hendon Area Committee note that the scheme is funded by ‘Colindale Capital Funding’ to design and carry out consultation and, subject to the outcome of that consultation, introduce the approved scheme; and that funding is not required from the Hendon Area Committee Budget.

RESOLVED that the minutes of the meeting held on 10^th October 2018 be agreed as a correct record.

The Committee received the report.

Following consideration of the item, the Chairman moved the motion to amend recommendation 2 and 3 of the report to the following:

2)    In consideration of the Council’s Policy on traffic calming, agrees the Strategic Director for environment proposal to progress to detailed design and implementation of the scheme on Deansbrook Road, minus the vertical measures.

3)    Authorise the Strategic Director for Environment to carry out a consultation on the approved proposals, in consultation with the Chairman and the ward Councillors.

The Committee voted on the motion to approve recommendations 1-6, including the amendments made to recommendations 2 and 3 outlined above.

The votes were recorded as follows:

For:5
Against: 2

The Committee therefore RESOLVED:

1)    To note the outcome of the review to the improvements on Deansbrook Road as outlined in this report and the appendices.

2)    In consideration of the Council’s Policy on traffic calming, agrees the Strategic Director for environment proposal to progress to detailed design and implementation of the scheme on Deansbrook Road, minus the vertical measures.

3)    Authorise the Strategic Director for Environment to carry out a consultation on the approved proposals, in consultation with the Chairman and the ward Councillors.

4)    That subject to no objections being received to the consultations, referred to in recommendation 3, the Hendon Area Committee authorise the Strategic Director for Environment to introduce the approved proposal.

5)    Agree that if any objections are received as a result of the consultation, referred to in recommendation 3, the Strategic Director for Environment will in consultation with the relevant ward councillor consider and determine whether the approved proposal should be implemented or not, if so, with or without modification.

6)    Note that the scheme is funded by the Local Implementation Plan (LIP) 18/19 funding.

Councillor Val Duschinsky – Ambulance Bay, Millway Clinic

The Chairman introduced her CIL funding member’s item in relation to an ambulance bay for Millway Clinic, Hartley Avenue. The Chairman explained that currently there was no space for ambulances to park at the clinic, making it difficult when needed to transport patients to hospital.

Officers stated the cost for installing an ambulance bay would be £2,500.

Following discussion, the Committee moved to vote on the recommendation to spend £2,500 of CIL funding for an ambulance bay.

The committee unanimously voted to approve £2,500 CIL funding for the ambulance bay at Millway Clinic, Hartley Avenue.

RESOLVED that £2,500 CIL funding be allocated for the ambulance bay at Milway Clinic, Hartley Avenue.

Councillor Sarah Wardle – Hanging Baskets, Edgware 

The Chairman updated the Committee that Councillor Wardle’s members item had been withdrawn.

Orchard Gate – Councillor Narenthira

Councillor Narenthia explained that in previous years the cars could park on the curb, but as the curbs had now been raised, this was no longer an option. In addition, she explained, that tickets were now issued for any cars found parked on curbs in this area. 

Officers suggested yellow lines would be appropriate at the opening of Orchard gate. The Committee were advised that the cost of statutory consultation for the installation of yellow lines would be £2,000.

Following discussion, the Committee voted on the recommendation to approve £2,000 of CIL funding for the statutory consultation of yellow lines.

The Committee unanimously voted to approve £2,000 CIL funding for a statutory consultation on yellow lines at the entrance of Orchard gate to be carried out.

RESOLVED that £2,000 CIL funding be assigned for the consultation on yellow lines at the entrance of Orchard gate.

Councillor Nizza Fluss - Alexandra Road

The Committee were updated that the works on Alexandra Road had been halted due to a complaint received by officers from a ward member. The issue had now been resolved and works were due to commence on Monday 19^th November and estimated to be completed by 22^nd February 2019.

The Committee queried why the works would take so long, officers explained that this was due to a break in work over the Christmas period.

RESOLVED that the Committee noted the response provide by officers and no further action was requested.

The Committee received the report.

The Committee unanimously RESOLVED to note:

1)    The amount available for allocation during 2018/19 as set out in Appendix 1.

2)    The amount of re-allocated underspends and overspends in section 2.1

The Committee received the report.

Officers told the Committee that a raised Zebra Crossing may be more appropriate for this location.

Following discussion of the item, the committee moved to vote on the recommendations as set out in the report.

The votes were recorded as follows:

For:6
Against: 1

The Committee therefore RESOLVED:

1)    To note the review of the improvements on as outlined in the report and the appendices to this report.

2)    Authorise the Strategic Director for Environment proposal to be progressed to detailed design, as outlined in Appendix 1 – Drawing No. BC/001349_FS_100-01_001 for the following combined elements of the scheme:

(i)           Watling Avenue j/w Gilbert Grove – Uncontrolled crossing point and double yellow lines;

(ii)          Watling Avenue j/w Gunter Grove – Uncontrolled crossing point and double yellow lines.

3)    Authorise the Strategic Director for Environment to carry out a consultation on the approved proposals.

4)    That subject to no objections being received to the consultation, referred to in recommendation 3, the Hendon Area Committee authorise the Strategic Director for Environment to introduce the approved proposal.

5)    Agree that if any objections are received as a result of the consultation, referred to in recommendation 3, the Strategic Director for Environment will in consultation with the relevant ward councillor consider and determine whether the agreed proposal should be implemented or not, and if so, with or without modification.

6)    Agree to allocate the funding of £24,200 for the agreed option (CIL from this year’s CIL Area Committee budget) to design and introduce the approved proposals.

The Committee noted an error on page 2 of the minutes, which should read ‘Councillor Naqvi noted that this is supported by residents’.

RESOLVED that the minutes of the meeting held on 27^th June 2018 be agreed as a correct record.

The committee received the report.

Following consideration, the committee unanimously resolved

1.    To note the review of the improvements outlined in this report and the appendices to this report and as shown on drawing BC/001410-01-DESIGN-01.

2.    To approve the officer preferred Option A with kerb built out and double yellow lines as outlined on Drawing BC/001410-01- DESIGN-01 (“Preferred Scheme”)

3.    To authorise the Strategic Director for Environment to carry out a consultation on the Preferred Scheme.

4.    That subject to no objections being received to the consultation, referred to in 3 above, the Strategic Director for Environment be authorised to introduce the Preferred Scheme.

5.    Should any objections be received as a result of the consultation, referred to in 3 above, the Strategic Director for Environment be authorised to consider and determine whether the Preferred Scheme should be implemented or not, and if so, with or without modification.

6.    To approve the allocation of funding of £17,050 from this year’s CIL Area Committee budget to design, consult and introduce the Preferred Scheme.

The committee received the report.

Following consideration, the committee voted as follows

For 6

Against 0

Abstain 1

The Committee therefore resolved

1.    to note the detail of the feasibility study as outlined in this report to implementing a one-way system on Gaskarth Road between Playfield Road and Watling Avenue.

2.    That the Hendon Area Committee approve the officer preferred Option 1 for implementing a one-way system on Gaskarth Road as outlined in Drawing BC/001349-04-100-01 at Appendix B (“Preferred Scheme”).

3.    That the Hendon Area Committee authorise the Strategic Director for Environment to consult residents and stakeholders on the Preferred Scheme.

4.    That subject to no objections being received to the consultation referred to in recommendation 3, the Strategic Director for Environment be authorised to introduce the Preferred Scheme.

5.    That the Hendon Area Committee resolve that if any objections are received as a result of the consultation referred to in recommendation 3, the Strategic Director for Environment be authorised to consider and determine whether the Preferred Scheme should be implemented or not, and if so, with or without modification.

6.    That the Hendon Area Committee approve the allocation of funding of £17,000 from this year’s CIL Area Committee budget to design and introduce the Preferred Scheme.

The committee received the report.

Following consideration, the committee voted as follows

For - 6

Against - 0

Abstain - 1

The Committee therefore resolved

1.    To note the summary of the responses received to the statutory consultation on the proposed CPZ Watford Way (Apex Corner) Service Road, Scout Way, Northway Crescent and Glendor Gardens.

2.    To authorise the Strategic Director for Environment to engage with the Mill Hill Ward Councillors and the community with a view to establishing whether there is scope to refine the design of the proposal in Watford Way Service Road/Northway Crescent/Scout Way and to report the outcome back to this Committee.

The committee received the report.

Councillor Simberg moved a motion that was seconded by Councillor Wardle and unanimously agreed by the committee to amend recommendation 7 to read as follows.

That the Hendon Area Committee notes the comments regarding parking and speeding in the area and approves the allocation of funding of £4,000 from this year’s CIL Area Committee budget to carry out a parking survey and a speed survey in the area to assess parking capacity and the speed levels and report back to a future Hendon Area Committee

The Committee therefore resolved

1.    To note the review of the improvements in the area around Ellesmere Avenue/The Fairway as outlined in this report.

2.    To approve the Officer preferred option for a ‘point no-entry’ system on The Fairway junction with Ellesmere Avenue and on Westmere Drive junction with the eastern arm of Ellesmere Avenue as outlined on Drawing BC/001349-02-100-01 at Appendix B (“the Preferred Scheme”).

3.    To authorise the Strategic Director for Environment to consult residents and stakeholders on the Preferred Scheme.

4.    That subject to no objections being received to the consultation referred to in recommendation 3, the Strategic Director for Environment be authorised to introduce the Preferred Scheme.

5.    Should any objections be received as a result of the consultation referred to in recommendation 3, the Strategic Director for Environment be authorised to consider and determine whether the Preferred Scheme should be implemented or not, and if so, with or without modification.

6.    To approve the allocation of funding of £15,000 from this year’s CIL Area Committee budget to design and introduce the Preferred Scheme.

7.    That the Hendon Area Committee notes the comments regarding parking and speeding in the area and approves the allocation of funding of £4,000 from this year’s CIL Area Committee budget to carry out a parking survey and a speed survey in the area to assess parking capacity and the speed levels and report back to a future Hendon Area Committee

The Committee received the report.

The Committee unanimously RESOLVED to note:

1.    the amount available for allocation during 2018/19, as set out in Appendix 1 2; and

2.    the amount of re-allocated underspends & overspends in Section 2.1

The Chairman introduced the item which related to two petitions referred up from the 21^st March meeting of the Hendon Residents’ Forum.

1.    The petition titled: Relax parking restrictions around Millbrook Park School was received.

Following comments from Members, the Committee RESOLVED;

a)    Take no action it was as not within the remit of the committee to make a decision and the lead petitioner has been informed.

2.    The petition titled: Proposed CPZ Scout Way, NW7 was received.

Following comments from Members and noting that the petition, the Committee RESOLVED;

a)    To take no action as it would be discussed in conjunction with agenda item 15.

The committee received the report.

Councillor Narenthira read a statement from Mr Khatri, former ward councillor for Mill Hill.

Following consideration of the item, the Committee voted as follows

For - 6

Against - 0

Abstain - 1

The Committee therefore RESOLVED:

1.    To note the detail of the feasibility study as outlined in this report to implement additional traffic calming measures along Devonshire Road.

2.    To approve the Officer preferred proposal –for High friction antiskid surfacing (Grey) on central area of Devonshire Road either side of its junction with Oakhampton Road/Lee Road, all road markings to be reinstated. As detailed on drawing number BC/001349-03-100-03 (“Preferred Scheme”) in Appendix C

3.    To authorise the Strategic Director for Environment to notify residents and stakeholders on the Preferred Scheme.

4.    That subject, to no objections being received to the notification, referred to in recommendation 2, the Strategic Director for Environment be authorised to introduce the Preferred Scheme.

5.    Should any objections be received as a result of the informal consultation, referred to in recommendation 2, the Strategic Director for Environment be authorised to consider and determine whether the Preferred Scheme should be implemented or not, and if so, with or without modification.

6.    To approve the allocation of funding of £8,100 for the Preferred Scheme (CIL from this year’s CIL Area Committee budget) to design and introduce the Preferred Scheme.

Councillor Naqvi introduced the application for gates on the alleyways by the steps on either side of Watling Avenue near the tube station to allow for temporary stop-up and deep cleaning of the area whilst the Council application for permanent stop-up takes place. Councillor Naqvi noted that his is supported by residents, street scene officers and the local police officer.

Following consideration, the committee voted as follows

6 – for

0 – against

1 – abstain

The committee therefore resolved to approve the application for £10,000 and note the implications to the Committee’s CIL funding budget

The committee received Councillor Prager’s application for funding to undertake speed surveys and report back in January 2019 on speeding measures on the following roads in West Hendon - Allington Road, Crespigny Road, Foscote Road, Sevington Road and Audley Road.

Following consideration, the committee unanimously resolved to approve the application for £2,500 and note the implications to the Committee’s CIL funding budget

RESOLVED that the minutes of the meeting held on 8 March 2018 be agreed as a correct record.

The Chairman introduced the report invited discussion on the item.

Following consideration of the item, the Chairman moved to vote.

The committee voted as follows

For                  10

Against           0

Abstain           0

The committee reviewed the financial, performance and risk information for Q1 2018/19.

The Chairman moved the motion that was duly seconded to exclude the press and public.

The Committee resolved – that under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act (as amended).

This report seeks approval of a revised approach to the development of council-owned for sites identified for the provision of mixed tenure housing. 

The Chairman introduced the report and noted that the site plans were tabled prior to the meeting. The Chairman invited discussion on the item.

Following consideration of the item, the Chairman moved to vote.

The committee voted on each recommendation separately as follows:

Recommendation 1

For                  6

Against           0

Abstain           4

Recommendation 2

For                  10

Against           0

Abstain           0

Recommendation 3

For                  6

Against           0

Abstain           4

Recommendation 4

For                  10

Against           0

Abstain           0

The Committee resolved to

1.    agrees the delivery proposals for mixed tenure housing schemes as set out in paragraphs 1.17 – 1.19 and 1.21

2.    agrees to The Barnet Group becoming the council’s preferred development partner for the delivering of mixed tenure housing on council owned sites, beginning with the “Tranche 1” sites listed in paragraph 1.18 and Hermitage Lane.

3.    agrees in principle to the disposal of the site adjacent to Broadfields School at full market value. The terms of the disposal will be reported back to Committee in November 2018.

4.    agrees to officers exploring the benefits and risks of transferring Hillgreen Homes into the ownership of The Barnet Group.

The Chairman introduced the report and invited discussion on the item.

The Chairman invited Members to indicate whether they had any questions regarding the information contained in the exempt report, which would require the Committee to go into private session. These were answered in the private session.

The Deputy Chief Executive gave further details of the current progress and answered questions from the committee. The Deputy Chief Executive also agreed to provide the reports and decision of the West London Economic Prosperity Board – details of which can be found here:

http://ealing.cmis.uk.com/ealing/Meetings/tabid/70/ctl/ViewMeetingPublic/mid/397/Meeting/6006/Committee/277/Default.aspx

Following consideration of the item, the Chairman moved to vote.

The votes were recorded as follows:

For                  6

Against           0

Abstain           4

The Committee resolved,

In regard to Brent Cross London to:

1.    Note the content of this report and progress made on the BXC workstreams across the programme as set out in paragraph 1.3;

2.    Authorise the Deputy Chief Executive to confirm that the Funding Development Agreement (“FDA”) be entered into between the Brent Cross London Partners and L&Q to deliver the relocation of the Part 1 Whitefield Estate as contemplated by and referred to in the Brent Cross North Property Development Agreement signed on 11 July 2016, as set out in paragraph 1.8.

In regard to Brent Cross South to:

3.    Authorise the Deputy Chief Executive in consultation with the Chairman of the Committee to agree the template documents as required by the BXS Project Agreement as set out in paragraph 1.17; to negotiate and confirm that the Council grant the necessary Infrastructure Licences to the development management company to undertake site preparatory and infrastructure works within Brent Cross South and where current leases have expired and it is agreed that the development management company take on responsibility for the land; and to vary the BXS Project Agreement as necessary to take into account the legal documents that have been subsequently entered into in respect of CPO 3 as well as points of clarification for the benefit of both parties.

4.    Authorise the Chief Executive in consultation with the Chairman of the Committee to finalise and approve the heads of terms and confirm completion of the Strategic Infrastructure Charge Agreement as contemplated by the Project Agreement, as set out in paragraph 1.16.

In regard to Thameslink to:

5.    Subject to approval by HM Government and GLA, authorise the Deputy Chief Executive on behalf of the Council to negotiate and enter into the Long Lead Procurement Implementation Agreement, as set out in paragraph 1.34.

6.    Authorise Officers to undertake a design integration study to assess how the WLO line (Dudding Hill line) could link into Brent Cross West Station. The £50k cost estimate for the study will be funded from the Thameslink budget, as set out in paragraph 1.54.

7.    Authorise that the Deputy Chief Executive, in consultation with the Chairman of the Committee approve the terms of variation to the D B Cargo Settlement Agreement dated 4 August 2017 and confirm that such variation be completed, as set out in paragraph 1.45.

8.    Authorise the Deputy Chief Executive, in consultation with the Chairman of the Committee to finalise the Network Rail Contract for Sale and associated documentation in accordance with the Heads of Terms attached to the Network Rail Deed of Undertaking signed on 12 September 2017 and confirm that the contract and associated documentation be entered into, as set out in paragraph 1.64.

The report seek to formally register two buildings as community assets and to update the committee on other changes to the assets originally defined as such under the Community Asset Strategy.

The Chairman introduced the report and noted that the NW7 Hub in Mill Hill was still in the London Borough of Barnet assets included in the Community Asset Strategy.

The Chairman then invited discussion on the item.

Following consideration of the item, the Chairman moved to vote.

The committee voted as follows

For                  10

Against           0

Abstain           0

The committee resolved:

1.    to approve the addition of Burnt Oak Spiritualist Church and Grahame Park Library to the Community Asset Strategy.

2.    to note the other assets shown in Appendix A, that are no longer part of the Community Asset Strategy

Note and approve the Outline Business Case for 2-10 Hermitage Lane development scheme

The Chairman introduced the report and noted that the site plans were tabled prior to the meeting. The Chairman invited discussion on the item.

The Chairman invited Members to indicate whether they had any questions regarding the information contained in the exempt report, which would require the Committee to go into private session. These were answered in the private session.

Following consideration of the item, the Chairman moved to vote.

The committee voted as follows

For                  6

Against           4

Abstain           0

The Committee resolved to note and approve the Outline Business Case for 2-10 Hermitage Lane development scheme, attached at Appendix 1 (public and exempt).

This report provides an update on the progress made on plans to revitalise the North Finchley Town Centre.

The Chairman introduced the report and invited discussion on the item.

Following consideration of the item, the Chairman moved to vote.

The committee voted as follows

For                  10

Against           0

Abstain           0

The committee resolved:

1.    to approve spend of £550,000 from the Town Centres Capital Budget for the Finchley Central Town Centre Project, to deliver physical environment interventions as identified in the Finchley Central Town Centre Strategy.

2.    That in keeping with Paragraph 2.4.9, to delegate the development and approval of a business case for the Finchley Central Town Centre Project to the Deputy Chief Executive in consultation with the Chairman of the Assets, Regeneration and Growth Committee.

3.    to note that in February 2018 government announced that the council was successful in its bid for £9.8m from the Housing Infrastructure Fund to support a development scheme at Finchley Central Station. This bid was made on behalf on TfL and is now subject to further due diligence by Homes England.

4.    That in keeping with Paragraph 2.6.7, to delegate approval of the West Hendon Broadway Town Centre Strategy to the Deputy Chief Executive in consultation with the Chairman of the Assets, Regeneration and Growth Committee.

5.    to approve spend of £60,000 from the Town Centres Capital Budget for the West Hendon Broadway Town Centre Project, to deliver public realm improvements to be identified in the West Hendon Town Centre Strategy.

Business justification case for approval

The Chairman introduced the report and invited discussion on the item.

Following consideration of the item, the Chairman moved to vote.

The committee voted as follows

For                  10

Against           0

Abstain           0

The committee resolved

1.    To approve the Business Justification Case for Phase 2 of the Microsites Programme attached at Appendix 1.

2.    To delegate authority to the Deputy Chief Executive in consultation with the Chairman of the Committee to agree the terms of a development agreement (including any variation or supplemental agreement to the existing agreement) and/or any associated documentation with Opendoor Homes based on the principles set out in the business case.

3.    To authorise the transfer of the sites listed in Table 2 (22 Edgeworth Avenue, Back Lane, Warwick Close, Underhill Court and Reets Farm Close) to be transferred to Opendoor Homes at nil value for the provision of affordable rented housing and in accordance with the terms of the agreed Development Agreement.

4.    To delegate authority to the Deputy Chief Executive to obtain any statutory or other consents required to dispose of the sites both under Housing Act 1985 where the Sites comprise land held under the HRA and also under s123 of the Local Government Act 1972 where land is held in the general fund. To delegate authority to use such of the general consents available for the disposal of the Site and where required to apply for consent to disposal to the Secretary of State on a sale at less than best consideration.

5.    Delegate authority to the Deputy Chief Executive to appropriate, where required, for planning purposes or any other relevant purposes of land included in the Site to enable disposal and to facilitate the building of new homes in accordance with the planning permission and the Development Agreement and to take all necessary steps that may be required to ensure statutory compliance in order to dispose of the Site and to take all necessary steps that may be required to dispose of the Site.

6.      to recommend to the Policy and Resources Committee that the Capital programme is increased by £5.7m to fund this proposal.

RESOLVED - The minutes of the meeting of 14 June 2018 were agreed as a correct record.

The Chairman moved the motion that was duly seconded to exclude the press and public.

The Committee resolved – that under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act (as amended).

The Chairman introduced the exempt report and moved to the vote.

The Committee RESOLVED - that the information contained in the exempt report be noted.

Councillor Sarah Wardle, having declared an interest left the room and did not take part in the discussion or the vote.

The Chairman introduced the report and invited discussion on the item.

Following consideration of the item, the Committee unanimously RESOLVED: to note the communication activities undertaken regarding the West Hendon Regeneration Scheme attached in Appendix 1.

The Chairman introduced the report and invited discussion on the item.

The Chairman invited Members to indicate whether they had any questions regarding the information contained in the exempt report, which would require the Committee to go into private session. These were answered in the private session.

Following consideration of the item, the Chairman moved to vote.

The votes were recorded as follows:

The Committee resolved to:

1.    note the content of this report and progress made on the BXC workstreams across the programme as set out in paragraph 1.1;

2.    note that the CPO3 Order was confirmed by the Secretary of State on 15 May 2018;

3.    note that the Implementation Agreement for early works will be entered into with Network Rail imminently; and

4.    delegate authority to the Deputy Chief Executive in consultation with the Chairman of the Committee to finalise and approve the heads of terms in relation to the Funding Development Agreement (“FDA”) to be entered into between the Brent Cross London Partners and L&Q to deliver the relocation of the Part 1 Whitefield Estate and to authorise the Deputy Chief Executive to confirm that such agreement be completed as contemplated by and referred to in the Brent Cross North Property Development Agreement signed on 11 July 2016 as set out in paragraph 1.8.

The Chairman introduced the report and invited discussion on the item.

Chairman agreed that Members who indicate they had questions regarding the information that was commercially exempt would receive responses in the private session. Further questions were answered at the private session

Following consideration of the item, the Committee unanimously RESOLVED to note the finance, performance and risk information in

relation to the Theme Committee’s Commissioning Plan.

The Chairman introduced the report and invited discussion on the item.

Following consideration of the item, the Committee unanimously RESOLVED to agree the proposed structure of the report, the emerging themes and the programme for preparation of the strategy.

RESOLVED - The minutes of the meeting of 12 March 2018 were agreed as a correct record.

Dawn Wakeling introduced the report which provided an update on the Theme Committee priorities in the Corporate Plan 2018/19 Addendum for Quarter 2 (Q2) 2018/19, including budget forecasts for revenue and capital, progress on activities, performance of key indicators and any high level risks.

Following the consideration of the report, the Chairman MOVED to the vote on the recommendations set out in the report. The results were as follows;

It was RESOLVED that;

The Committee had reviewed the financial, performance and risk information for Q2 2018/19 and agreed not to make any referrals to Policy and Resources Committee or Financial Performance and Contracts Committee in accordance with the terms of reference of these Committees.

Fiona Bateman, Independent Chair, Barnet Safeguarding Adults Board introduced the report which documented the work of the Safeguarding Adults Board in 2017-18 and outlined membership of the Board, work of the Safeguarding Adults Service User Forum and partner agencies, work plan progress and analysis of safeguarding alerts received 2017-18.

Following the consideration of the report, the Chairman MOVED to the vote on the recommendations set out in the report.

It was RESOLVED;

1. That the Adults and Safeguarding Committee comment on the Safeguarding Adults Board Annual Report 2017-18

2. That the Committee note that following the Adults and Safeguarding Committee meeting on 26th November 2018, the Annual Report will be published on the Council website.

James Mass, Assistant Director, Community Wellbeing highlighted the salient points of the report which is a statutory requirement for Councils with adult social care responsibilities. The report provided an overview of management of, and performance in responding to, adult social care complaints.

Following consideration of the report the Chairman then MOVED to the vote on the recommendations set out in the report.

It was RESOLVED;

1.That the Adults and Safeguarding Committee notes the Annual Complaints Report 2017-2018 and approves the report for publication.

Dawn Wakeling, Strategic Director for Adults, Communities and Health introduced the report which set out the priorities for the Adults and Safeguarding Committee that make-up the corporate plan, as well as committee specific priorities. It also set out the savings proposals that have been developed for this period for approval by the Committee, as well as providing a progress update on the delivery of this year’s (18/19) MTFS savings and recovery plans.

The Chairman proposed a motion to add an additional recommendation to the report to instruct the Strategic Director for Adults, Communities and Health to prepare a proposal for inclusion in the business planning report for the Policy and Resources Committee in December 2018 setting out the revenue pressures arising from the reimplementation of the Mosaic system and how the Capita contractual settlement can be used to address these financial pressures.

This was seconded by Cllr Longstaff.

A vote was taken and the results were as follows;

The motion was passed.

Following consideration of the report the Chairman then MOVED to the vote on the recommendations set out in the report. The recommendations were voted on individually and the results were as follows;

Recommendation 1:

The recommendation was passed.

Recommendation 2:

The recommendation was passed.

Recommendation 3:

The recommendation was passed.

Recommendation 4:

The recommendation was passed.

Recommendation 5:

The recommendation was passed.

Recommendation 6:

The recommendation was passed.

Recommendation 7:

The recommendation was passed.

It was RESOLVED;

1. That the Committee notes the corporate priorities in Appendix A; and approves the additional priorities and approach to delivery for the Adults and Safeguarding Committee, as set out in Appendix B.

2. That the Committee consider the MTFS proposals that relate to the committee as set out in Appendix C after having considered the initial equalities impacts and refer their comments to Policy and Resources Committee for eventual decision by Full Council.

3. That the Committee consider the savings proposals for the next financial year as set out in Appendix C subject to the initial equalities impacts and refer them to Policy and Resources Committee for consultation and eventual decision by Full Council.

4. That the Committee agrees the proposed fees and charges to take effect from 1 April 2019 – 31 March 2020.

5. That the Committee notes the progress made on in-year financial recovery.

6. That the Committee approves the proposals for use of the additional 2018/19 central government funding for winter, as set out in paragraphs 2.19-2.22.

AND

7.  That the Strategic Director for Adults, Communities and Health prepare a proposal for inclusion in the business planning report for the Policy and Resources Committee in December 2018 setting out the revenue pressures arising from the reimplementation of the Mosaic system and how the Capita contractual settlement can be used to address these financial pressures.

The minutes of the meeting held on 20 September 2018 were agreed as a correct record.

The Chairman introduced the report, which provided the Committee with an update on the 2018/19 adult social care budget position, delivery of existing medium term financial strategy (MTFS) savings, the additional budget pressures and the status of actions agreed to recover against these. It also included a risk assessment of the recovery plan.

It was noted that there was a typo in the printed agenda on page 54, section 1.7 and that the final sentence should read in full;

‘It is important to note that the £3.6m value of these recovery actions is in addition to significant savings being delivered.’

The Chairman requested that regular updates on the Financial Recovery Plan be brought back to the Adults and Safeguarding Committee and it was agreed that this would include the salient points requested within the Members Item, including a risk assessment of freezing staff posts and the impacts on service delivery and safeguarding issues, as well as any further information on Mosaic.

Following the consideration of the report, the Chairman MOVED to the vote on the recommendations set out in the report.

It was RESOLVED that;

That the Adults and Safeguarding Committee notes the work carried out by Barnet’s adult social care services to prepare for and respond to additional demand over winter.

The Chairman introduced the report, which provided the Committee with an update on the Theme Committee priorities in the Corporate Plan 2018/19 Addendum for Quarter 1 (Q1) 2018/19, including budget forecasts for revenue and capital, progress on activities, performance of key indicators and any high-level risks.

Following discussion on the report, it was MOVED by Councillor Brayne and seconded by Councillor Patel to add the following two additional recommendations to the report:

2.    Refer to the Policy and Resources Committee that Adults and Safeguarding should be exempt from the recruitment freeze;

3.    That the entire issue of Mosaic including the legal negotiations and impact on staff is brought back to this Committee.

A vote was taken on the first additional recommendation as follows:

The motion was lost.

A vote was taken on the second additional recommendation as follows:

The motion was lost.

Following the consideration of the report, the Chairman MOVED to the vote on the recommendations set out in the report.

It was RESOLVED that;

The Committee had reviewed the financial, performance and risk information for Q1 2018/19 and agreed not to make any referrals to Policy and Resources Committee or Financial Performance and Contracts Committee in accordance with the terms of reference of these Committees.

The Chairman introduced the report, which provided the Committee with an update on local integration of health and adult social care to improve the health and wellbeing of residents.

Following the consideration of the report, the Chairman MOVED to the vote on the recommendations set out in the report.

It was RESOLVED that;

The Committee is asked to note the progress that has been made on the integration of health and social care.

The Chairman introduced the report, which provided the Committee with information on the work being carried out by Barnet Council’s adult social care services on winter demand.

Following the consideration of the report, the Chairman MOVED to the vote on the recommendations set out in the report.

It was RESOLVED;

That the Adults and Safeguarding Committee notes the work carried out by Barnet’s adult social care services to prepare for and respond to additional demand over winter.

At the invitation of the Chairman, Councillor Edwards introduced his Members Item.

Following discussion on the item, the Chairman suggested that rather than bringing back a separate report on the item, the salient points could be included in an update on the financial recovery plan (see Item 10) at a future meeting of the committee.

It was then proposed by Councillor Edwards that the Members Item be accepted and a full report as detailed in the Item be brought back to a future meeting of the Adults and Safeguarding Committee. This was seconded by Councillor Brayne. A vote was taken and the results were as follows;

The motion was lost. It was agreed that the salient points of the Members Item would be included in an update on the financial recovery plan, the details of which are included in the minutes at Item 10 for the Adult Social Care Financial Recovery Plan 2018-19.

The minutes of the meeting held on 4 June 2018 were agreed as a correct record.

The Chairman introduced the report, which provided the Committee with an update on the report received by the Adult and Safeguarding Committee on 22 January 2018.

Councillors had the opportunity to ask officers questions on the report. The Strategic Director for Adults, Communities and Health highlighted the work being done with Barnet residents with lived experience of safeguarding to co-design and develop services, specifically through 3 routes;the safeguarding adults user forum, involvement board and the Communities Together Network.

A Member asked whether these residents were paid for their time and Ms Wakeling confirmed there is a reward and recognition policy.

Following the consideration of the report, the Chairman MOVED to the vote on the recommendations set out in the report.

The Committee unanimously RESOLVED:

That the Adults and Safeguarding Committee notes the progress of the Adult MASH.

The Chairman introduced the paper which set out the annual overview of performance of the End of Year 2017/18, and included provisional budget outturns for revenue and capital, and progress of key activities and indicators. 

A Member noted that the report provided information on Key Performance Indicators (KPIs) and questioned if it would be possible to have further information on how such indicators and confidence levels were established.  The Chairman suggested that Officers arrange a briefing session for all Members on KPIs to assist Members in fully benefiting from performance reports.

Following the consideration of the report, the Committee unanimously RESOLVED:

1.     To review the finance (provisional), performance and risk information in relation to the Theme Committee’s Commissioning Plan.

Prior to discussion of the item, Councillor Roberts moved a motion that was seconded by Councillor Farrier to defer the application to allow for a site visit.

The votes were recorded as follows

For – 7

Against – 4

Abstain – 0

The motion was therefore carried.

The committee therefore RESOLVED TO DEFER the application until a site visit could be undertaken.

The item was withdrawn prior to the meeting.

The planning officer introduced the report which related to Pentavia.

Following discussion of the item, the Chairman moved to vote on the recommendation in the cover report.

Votes were recorded as follows:

For - 11

Against - 0

Abstain – 0

The Committee therefore RESOLVED to APPROVE the recommendations as per the officer’s report.

The planning officer introduced the report and addendum which related to Colindale Gardens.

An oral representation was made for the applicant by the planning consultant.

Following discussion of the item, the Chairman moved to vote on the recommendation in the cover report, which was to approve the application subject to conditions in the report and addendum.

Votes were recorded as follows:

For - 8

Against - 1

Abstain – 2

The Committee therefore RESOLVED to APPROVE the application subject to the conditions as per the officer’s report.

The planning officer introduced the report which related to Whitefield School, Claremont Road.

Following discussion of the item, the Chairman moved to vote on the recommendation in the cover report, which was to approve the application subject to conditions in the report.

Votes were recorded as follows:

For - 11

Against - 0

Abstain – 0

The Committee therefore RESOLVED to APPROVE the application subject to the conditions as per the officer’s report.

The planning officer introduced the report and addendum which related to Brent Cross Cricklewood Regeneration Area.

Following discussion of the item, the Chairman moved to vote on the recommendation in the cover report, which was to approve the application subject to conditions in the report and addendum.

Votes were recorded as follows

For - 11

Against -  0

Abstain – 0

The Committee therefore RESOLVED TO APPROVE the application subject to conditions as outlined in the officer’s report and addendum.

Following approval of the Council’s Highways Advertising Policy at the Environment Committee on 13^th September 2018, this report seeks approval to the grant of a licence to Insite Outdoor Advertising, for the erection of a digital advertising billboard on the small paved area within the public highway at Henly’s Corner, as illustrated on the attached location place. The licence will be subject to the licensee securing planning consent and any necessary statutory consents and the Council completing any necessary consultation and giving consideration to any representations received.

The Council owns the freehold interest in the sub soil of this area of land which has highway status. In granting permission to Insite Outdoor Advertising the Council is entitled to impose such conditions as it sees fit, including payment to the Council of reasonable charges. Provisional Heads of Terms have been agreed which are included in the exempt report. This location currently lacks amenity value and in order to improve the visual amenity of this junction it is considered that the erection of a digital advertising billboard on this area of highway land, will provide an enhancement in accordance with the principles laid out in the councils Highways Advertising Policy.

This report is to approve the use of the new market valuations in acquiring the residential interests and rights on the Whitefield Estate (“the Estate Interests”) as comprised in CPO1 as shown shaded in pink in Appendix 1.