Council decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Decisions published

04/10/2021 - Draft Proposals for New Polling Districts and Polling Places ref: 8677    Recommendations Approved

Decision Maker: Constitution and General Purposes Committee

Made at meeting: 04/10/2021 - Constitution and General Purposes Committee

Decision published: 08/10/2021

Effective from: 04/10/2021

Decision:

The Chief Executive and Returning Officer, John Hooton, the Head of Electoral Services, John Bailey, and the Head of Assurance and Business Development, Emily Bowler, presented a report which set out draft proposals for new polling districts and polling places which would come into effect in May 2022 when the new ward boundaries come into effect.

 

The Committee noted that the proposals had already been subject to initial scrutiny by a cross party Member Reference Group.  It was noted that the overall proposals were considered to have merit and any further representations from the Groups could be made as part of the consultation process. 

 

Officers were requested to consider road safety issues as part of their post-consultation review of proposed polling place venues. 

 

Responding to a question from the Committee, the Head of Electoral Services reported that officers were seeking to have an even distribution of polling places across wards. 

 

RESOLVED that the Committee note the Returning Officer’s proposals, as detailed within Appendices 1 to 26, ahead of the six-week statutory public consultation that will take place between mid-October and December 2021.

 


04/10/2021 - Implementing the New Warding Arrangements for the London Borough of Barnet - Project Update (June - September 2021) ref: 8678    Recommendations Approved

Decision Maker: Constitution and General Purposes Committee

Made at meeting: 04/10/2021 - Constitution and General Purposes Committee

Decision published: 08/10/2021

Effective from: 04/10/2021

Decision:

The Chief Executive and Returning Officer, John Hooton, and the Head of Assurance and Business Development, Emily Bowler, presented a report which provided an update on the project to implement new ward boundaries which come in effect at the Local Government elections on 5 May 2022.

 

RESOLVED that the Committee note the progress, since last reported to the Committee in June 2021, of the project to implement the new warding arrangements in Barnet including the work of the Cross-Party Reference Group which has enabled collaboration between Members and officers throughout the process.

 


04/10/2021 - Amendments to the Pay Policy Statement and Associated Policies ref: 8679    Recommendations Approved

Decision Maker: Constitution and General Purposes Committee

Made at meeting: 04/10/2021 - Constitution and General Purposes Committee

Decision published: 08/10/2021

Effective from: 04/10/2021

Decision:

The Assistant Director Human Resources and Organisational Development, Jon Bell, presented a report which proposed an amendment to the Council’s current Pay Policy Statement and the introduction of a Policy for Payments for Additional Responsibilities and Outstanding Contributions.

 

The Committee sought reassurance that the Policy would be applied consistently across the Council’s directorates and services.  Members were advised that managers would need to make a recommendation to a Chief Officer and the Assistant Director Human Resources and Organisational Development which would ensure some consistency in the approach.  It was agreed that a report should be presented to a future meeting of the Committee on the application of the Policy. 

 

RESOLVED that the Committee:

 

1.    Approve the Policy for Additional Payments and Outstanding Contributions attached at Appendix A.

 

2.    Approve the proposal to abolish the limits to Reward and Recognition payments.

 

3.    Agree amendments to the Council’s 2021/22 Pay Policy Statement which reflect the changes in 1 and 2 above (as set out in Appendix B) and refer the Statement to Full Council for approval.

 

4.    Request that a report on the application of the Policy for Additional Payments and Outstanding Contributions be reported to a future meeting of the Committee.

 


04/10/2021 - Member Development Programme 2018 - 2022 Update and Draft Member Development Programme 2022-2026 ref: 8684    Recommendations Approved

Decision Maker: Constitution and General Purposes Committee

Made at meeting: 04/10/2021 - Constitution and General Purposes Committee

Decision published: 08/10/2021

Effective from: 04/10/2021

Decision:

RESOLVED that the Committee:

 

1.    Note the sessions delivered since April 2021 as set out in Appendix A and provide feedback on sessions delivered to date.

 

2.    Agree the forward plan of Member Development sessions as set out in Appendix B.

 

3.    Approve the Draft Member Development and Induction Programme for 2022 to 2026 as set out in Appendix C.

 

4.    Note that following the agreement of the Member Development and Induction Programme 2022 to 2026 that officers will commence work on assessment for Charter+ (Plus) status in Q2 2022/23.

 


04/10/2021 - Electoral Services Overview Report ref: 8676    Recommendations Approved

Decision Maker: Constitution and General Purposes Committee

Made at meeting: 04/10/2021 - Constitution and General Purposes Committee

Decision published: 08/10/2021

Effective from: 04/10/2021

Decision:

The Chief Executive and Returning Officer, John Hooton, and the Head of Electoral Services, John Bailey, introduced the report which provided an update on the activities of Barnet’s Electoral Services Team throughout 2020 and 2021 (to date) and reports on Barnet’s delivery of the Mayor of London and London Assembly elections (and two local by-elections) on 6 May 2021.

 

A Member questioned whether Electoral Services would do anything addition to circulating poll cards in the lead up to the 2022 local election to inform electors of the new polling places.  The Head of Electoral Services advised the Committee that evidence from the election which took place in May 2021 was that the poll card was very effective and the additional effort for bespoke communications had not been justified.  Electoral Services would put resources into make sure that the borough-wide publicity about the polling place changes was as effective as possible because so many electors are likely to be affected.

 

RESOLVED that the Committee note the Electoral Services Overview Report attached at Appendix A.

 


04/10/2021 - Constitution Review ref: 8683    Recommendations Approved

Decision Maker: Constitution and General Purposes Committee

Made at meeting: 04/10/2021 - Constitution and General Purposes Committee

Decision published: 08/10/2021

Effective from: 04/10/2021

Decision:

RESOLVED that the Committee:

 

1.    Note the following amendments the Constitution Review report to be presented to Council:

 

Section 1.2, Item 2

Add ‘A, B and C’ after Planning Committees.

 

Section 1.2, Item 3

Delete ‘chairman or’ from the issue identified column.

 

Amend the changes proposed column to delete ‘Chairman’ and replace with ‘Monitoring Officer’

 

Section 1.2, Item 4

Add ‘request’ to the issue identified column.

 

Add ‘request to’ to the changes proposed column.

 

Section 1.2, Item 8

Delete ‘agreed’ with ‘indicated’ in the issue identified column.

 

Delete ‘theme’ in the issue identified column.

 

Section 1.2, Items 15 and 16, Issue Identified

Delete ‘Capital Strategy Board (CSB)’ and replace with ‘senior officers’

 

Section 1.2, Item 22, Issue Identified

Delete existing wording and replace with:

 

“In paragraph 8.4, it currently says CSG Procurement will undertake financial assessments for Procurements valued under the Find a Tender thresholds of £189,330 for goods and services and £4,733,252 for works. Under the Public Contract Regulations 2015 there is no requirement for financial assessments at these lower values with the aim being to encourage small and medium size enterprises to bid for public contracts.”

 

 

2.    Recommend to Council that the Constitution be amended to incorporate the changes set out in the report and the amended versions attached at Appendices A to P subject to the following changes:

 

Appendices A and B

Article 2 (Members of the Council (Councillors))

Members Rights to Speak at Licensing Committees

Delete proposed new section which set out Members rights to make representations on licensing applications and speak at committees.  A comprehensive review of the Members Licensing Code will be undertaken in consultation with the Licensing Committee and will be reported to a future meeting of the Committee. 

 

Appendices A and B

Article 2 (Members of the Council (Councillors))

Members Rights to Refer Matters to Parent Body

 

Amend section 2.3 (e) to:

 

Refer to Planning Committees ‘A, B and C’ and the ‘Strategic’ Planning Committee.

 

Delete ‘If there is a proposal to refer any matter to the Planning Committee the referral must take place before voting on the officers’ recommendations commences’ as it is repetitious.

Appendices A and B

Article 2 (Members of the Council (Councillors))

Members Rights to Refer Matters to Parent Body

Amend section 2.3 (f) to:

 

Replace ‘Chairman’ with ‘Monitoring Officer’ and add ‘as soon as possible’

 

Replace ‘area planning committees’ with ‘planning committees’

 

Appendices A and B (Members of the Council) – Members Rights to Refer Matters to Parent Body

 

Amend section 2.3 (g) to:

 

Add ‘request’

Appendices K and L

(Financial Regulations)

Section 2.4 Budget Management & Monitoring

 

Amend section 2.4.4 to say:

 

Article 9 (Table of Chief Officers) details which posts within the council are designated as Chief Officer.

 

Appendices K and L

(Financial Regulations)

Section 2.4 Budget Management & Monitoring

 

Amend section 2.4.6 to:

 

Delete ‘at Capital Strategy Board’ and replace with ‘by senior officers’

 

Appendices K and L

(Financial Regulations)

Section 3.3 Assets

 

Amend section 2.4.6 to:

 

Delete ‘Capital Strategy Board’

 

Appendices M and O

Contract Procedure Rules

Section 4 Authorisation

Section 4.3:

 

Add ‘Annual Procurement Forward’

 

Appendices M and O

Contract Procedure Rules

Section 8 Acceptance

Section 8.4:

 

Delete ‘by’ and add ‘by the following:’

 

Delete ‘shall identify the relevant council officer(s)’

 

Delete the specific goods and works financial values and replace with ‘Find a Tender’ threshold for services/goods and works

 

Delete the ‘Director of Finance’ and replace with ‘Director of Resources (Section 151 Officer)’

 

Appendices O and P

Members Allowances Scheme

Withdrawn from the agenda with a request that officers complete benchmarking and report back to a future meeting of the Committee.

 

 

3.    Agree that a report be presented to the next meeting of the Committee on the implementation of changes to Article 2 (Members of the Council (Councillors)) section (f) in relation to Members Items.

 


04/10/2021 - Minutes ref: 8675    Recommendations Approved

Decision Maker: Constitution and General Purposes Committee

Made at meeting: 04/10/2021 - Constitution and General Purposes Committee

Decision published: 08/10/2021

Effective from: 04/10/2021

Decision:

RESOLVED that the minutes of the meeting held on 22 June 2021 be approved as a correct record.

 


05/10/2021 - Chief Officer Decisions - Executive Director Adults & Health - April 2021 - Sept 2021 ref: 8682    Recommendations Approved

Decision Maker: Executive Director of Adults and Health

Decision published: 05/10/2021

Effective from: 05/10/2021

Wards affected: (All Wards);


05/10/2021 - Chief Officer Decisions - Executive Director Children's Services - April 2021 - Sept 2021 ref: 8681    Recommendations Approved

Decision Maker: Executive Director of Children and Young People

Decision published: 05/10/2021

Effective from: 05/10/2021

Wards affected: (All Wards);


05/10/2021 - Chief Officer Decisions - Executive Director of Assurance - April 2021 - Sept 2021 ref: 8680    Recommendations Approved

Decision Maker: Executive Director Assurance

Decision published: 05/10/2021

Effective from: 05/10/2021

Wards affected: (All Wards);


30/09/2021 - Chief Officer Decisions - Director of Public Health & Prevention - 01 April 2021 - 30 Sept 2021 ref: 8674    Recommendations Approved

Decision Maker: Director of Public Health

Decision published: 04/10/2021

Effective from: 30/09/2021

Wards affected: (All Wards);