Agenda item
Constitution Review
Minutes:
RESOLVED that the Committee:
1. Note the following amendments the Constitution Review report to be presented to Council:
Section 1.2, Item 2 |
Add ‘A, B and C’ after Planning Committees.
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Section 1.2, Item 3 |
Delete ‘chairman or’ from the issue identified column.
Amend the changes proposed column to delete ‘Chairman’ and replace with ‘Monitoring Officer’
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Section 1.2, Item 4 |
Add ‘request’ to the issue identified column.
Add ‘request to’ to the changes proposed column.
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Section 1.2, Item 8 |
Delete ‘agreed’ with ‘indicated’ in the issue identified column.
Delete ‘theme’ in the issue identified column.
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Section 1.2, Items 15 and 16, Issue Identified |
Delete ‘Capital Strategy Board (CSB)’ and replace with ‘senior officers’
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Section 1.2, Item 22, Issue Identified |
Delete existing wording and replace with:
“In paragraph 8.4, it currently says CSG Procurement will undertake financial assessments for Procurements valued under the Find a Tender thresholds of £189,330 for goods and services and £4,733,252 for works. Under the Public Contract Regulations 2015 there is no requirement for financial assessments at these lower values with the aim being to encourage small and medium size enterprises to bid for public contracts.”
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2. Recommend to Council that the Constitution be amended to incorporate the changes set out in the report and the amended versions attached at Appendices A to P subject to the following changes:
Appendices A and B Article 2 (Members of the Council (Councillors)) Members Rights to Speak at Licensing Committees |
Delete proposed new section which set out Members rights to make representations on licensing applications and speak at committees. A comprehensive review of the Members Licensing Code will be undertaken in consultation with the Licensing Committee and will be reported to a future meeting of the Committee.
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Appendices A and B Article 2 (Members of the Council (Councillors)) Members Rights to Refer Matters to Parent Body
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Amend section 2.3 (e) to:
Refer to Planning Committees ‘A, B and C’ and the ‘Strategic’ Planning Committee.
Delete ‘If there is a proposal to refer any matter to the Planning Committee the referral must take place before voting on the officers’ recommendations commences’ as it is repetitious. |
Appendices A and B Article 2 (Members of the Council (Councillors)) Members Rights to Refer Matters to Parent Body |
Amend section 2.3 (f) to:
Replace ‘Chairman’ with ‘Monitoring Officer’ and add ‘as soon as possible’
Replace ‘area planning committees’ with ‘planning committees’
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Appendices A and B (Members of the Council) – Members Rights to Refer Matters to Parent Body
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Amend section 2.3 (g) to:
Add ‘request’ |
Appendices K and L (Financial Regulations) Section 2.4 Budget Management & Monitoring
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Amend section 2.4.4 to say:
Article 9 (Table of Chief Officers) details which posts within the council are designated as Chief Officer.
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Appendices K and L (Financial Regulations) Section 2.4 Budget Management & Monitoring
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Amend section 2.4.6 to:
Delete ‘at Capital Strategy Board’ and replace with ‘by senior officers’
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Appendices K and L (Financial Regulations) Section 3.3 Assets
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Amend section 2.4.6 to:
Delete ‘Capital Strategy Board’
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Appendices M and O Contract Procedure Rules Section 4 Authorisation |
Section 4.3:
Add ‘Annual Procurement Forward’
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Appendices M and O Contract Procedure Rules Section 8 Acceptance |
Section 8.4:
Delete ‘by’ and add ‘by the following:’
Delete ‘shall identify the relevant council officer(s)’
Delete the specific goods and works financial values and replace with ‘Find a Tender’ threshold for services/goods and works
Delete the ‘Director of Finance’ and replace with ‘Director of Resources (Section 151 Officer)’
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Appendices O and P Members Allowances Scheme |
Withdrawn from the agenda with a request that officers complete benchmarking and report back to a future meeting of the Committee.
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3. Agree that a report be presented to the next meeting of the Committee on the implementation of changes to Article 2 (Members of the Council (Councillors)) section (f) in relation to Members Items.
Supporting documents:
- Constitution Review Report, item 11. PDF 437 KB
- Appendix A - Article 2 - Members of the Council (Tracked), item 11. PDF 134 KB
- Appendix B - Article 2 - Members of the Council, item 11. PDF 243 KB
- Appendix C - Article 9 - Chief Officers (Tracked), item 11. PDF 142 KB
- Appendix D - Article 9 - Chief Officers, item 11. PDF 294 KB
- Appendix E - Article 11 - Finance, Contracts and Legal Matters (Tracked), item 11. PDF 97 KB
- Appendix F - Article 11 - Finance, Contracts and Legal Matters (Clean), item 11. PDF 195 KB
- Appendix G - Article 10 - Decision-Making (Tracked), item 11. PDF 332 KB
- Appendix H - Article 10 - Decision-Making (Clean), item 11. PDF 823 KB
- Appendix I - Article 7 - Committees, Forums, Working Groups and Partnerships (Tracked), item 11. PDF 334 KB
- Appendix J - Article 7 - Committees, Forums, Working Groups and Partnerships (Clean), item 11. PDF 552 KB
- Appendix K - Financial Regulations (Tracked), item 11. PDF 206 KB
- Appendix L - Financial Regulations, item 11. PDF 250 KB
- Appendix M - Contract Procedure Rules (Tracked), item 11. PDF 182 KB
- Appendix N - Contract Procedure Rules, item 11. PDF 417 KB
- Appendix O - Members Allowances Scheme (Tracked), item 11. PDF 150 KB
- Appendix P - Members Allowances Scheme, item 11. PDF 255 KB
- C&GPC, 4 October 2021, Addendum, item 11. PDF 95 KB