Agenda item

The Worshipful the Mayor invited Councillor Melvin Cohen, Chairman of the Constitution and General Purposes Committee, to move reception and adoption of the report.

Council Melvin Cohen asked Council to consider the report which outlined the Constitutional amendments proposed by the Constitution and General Purposes Committee.

Upon all the recommendations within the report being put to the vote, the votes were declared as follows:

RESOLVED:

1. That Council noted the report of the Constitution & General Purposes Committee held on 12 April 2021 (Annex 1) and note that the Committee approved the changes as proposed except for the following section of the proposed Contract Procedure Rules changes which would be re-considered at the next meeting:

“CSG Procurement have advised that they are not able to undertake financial evaluation of tenders valued at less than £189,330 for goods or services or less than £4,733,252 for works as they cannot raise financial qualifications for all sub threshold procurements this goes against the Public Contracts Regulations 2015 to reduce burden on suppliers for lower value/lower risk opportunities. The second bullet point has been retained and merged with the text in section 8.4.”

2. That Council noted that the Committee agreed that the Chairman be consulted on any Constitution amendments required due to the proposed changes to the Area Committee (Community Infrastructure Levy) Funding changes (being reported to the Policy & Resources Committee on 24 May 2021) and that these are reported directly to Council as follows:

i) Amend Article 7 (Committees, Forums, Working Groups and Partnerships), Terms of Reference of Area Committees, section 5) to delete the following wording “…up to a maximum of £25,000 per scheme / project in each case…” with the revised wording to read: “Determine the allocation of Community Infrastructure Levy funding within the constituency subject to sufficient of the budget allocated to the committee being unspent.”

ii) Amend Article 3 (Residents and Public Participation), section 3.5 to add an additional bullet point under 3. Having considered the issues the Chairman can take the following actions:… “decide that a Road Safety and Parking issue be referred to the Executive Director, Environment” and add to the following bullet point an exclusion that a Road Safety and Parking issue can be referred to an Area Committee.

3. That Council approved the Constitution amendments as set out in Appendices A to N as amended by 1. and 2. above.

4. That Council authorised the Monitoring Officer to implement these revisions and publish a revised Constitution.

The meeting finished at 8.11 pm.