Agenda and minutes

Venue: Virtual

Contact: Email: abigail.lewis@barnet.gov.uk  Email: GovernanceTeam@Barnet.gov.uk

Link: Click here for the meeting

Items
No. Item

1.

Minutes of the last Meeting pdf icon PDF 137 KB

Minutes:

RESOLVED that the minutes of the meeting on the 20th January be approved as a correct record.

 

2.

Absence of Members (if any)

Minutes:

None.

3.

Declarations of Members Disclosable Pecuniary Interests and Non-pecuniary Interests

Minutes:

None.

4.

Report of the Monitoring Officer (if any)

Minutes:

None.

5.

Public Questions and Comments (if any)

Minutes:

None.

6.

Matters referred from the Chipping Barnet Residents Forum pdf icon PDF 438 KB

Minutes:

The Chairman introduced the report which sets out the issue referred from the Chipping Barnet Residents Forum to the Area Committee.

 

Addition of single/double yellow lines in 178/180 and 190/193 Cat Hill.

 

Following discussion on the issue the Chairman moved to vote on whether to approve £5,000 funding for a feasibility study. The votes were recorded as follows:

 

For: 1

Against:  6

Abstain: 0

 

RESOLVED that the committee take no further action.

 

7.

Petitions (if any)

Minutes:

None.

8.

Barnet Hospital CPZ (Agenda item 14)

Minutes:

The report was removed from the agenda before the meeting, subsequently no report was published or circulated for this meeting.

9.

Area Committee Grants Funding (Agenda item 9) pdf icon PDF 492 KB

Additional documents:

Minutes:

The Head of Finance presented the report which confirmed how funding was set out for the Area Committee. The Committee were advised that current balance was £244,000, which considered prior year commitments, overspends and underspends.

 

RESOLVED that the Committee noted the report.

 

10.

Progress update on Area Committee actions from last meeting and scheme updates (Agenda item 8) pdf icon PDF 528 KB

Minutes:

The Director of Street Scene introduced the report which outlined the previous actions taken by the committee in more detail and outstanding schemes per ward with status updates and expected completion dates.

 

The Director of Street Scene also provided verbal updates on the community led schemes as follows:

 

Brunswick Park: Steel gate and installation of electronic entry CCTV – confirmed that a design had not been agreed with other parties, resulting in the scheme not progressing. It had therefore been agreed for the £3,000 to be returned to the CIL allocation pot.

 

East Barnet: East Barnet Valley Bowls Club – a visit by officers was due to take place shortly, to confirm the equipment supported by the committee had been purchased and arrangements would then be made for the money to be released to the club.

 

High Barnet: Rainbow centre – Councillor Edwards provided an update to the committee that due to the lockdown the Rainbow Centre had not been operational and in addition to this, they were due to move from Dollis Valley to Totteridge Academy. Councillor Edwards was due to speak to the manager to establish what their plans were moving forward. As a result, no money had yet been spent. An update would be brought back to a future committee.

 

Oakleigh: Oakleigh Community Church – The Director of Street Scene undertook a site visit to oversee the work that had been completed and the full works to refurbish the church were due to be completed this week and therefore the money agreed would be transferred to the church.

 

Underhill: Generation Garden - The Director of Street Scene was due to conduct a site visit next week to confirm the status of the project, with an update being brought back to a future committee meeting.

 

Councillor Cornelius requested that the scheme type and money allocation for each of the schemes be included in the update for future committee meetings.


The Committee noted the report.

 

11.

Barnet Road Zebra Crossing (Agenda item 15) pdf icon PDF 552 KB

Additional documents:

Minutes:

The Strategic Service Director introduced the report, which detailed the results of a feasibility study on the installation of a Zebra Crossing on Barnet Road, EN5, between Field End and Quinta Drive. The report recommended that no further action be taken.

 

The Strategic Service Director advised the committee that if despite the low number of pedestrians, a crossing in this location is considered indispensable by ward members and public, the best alternative option would be the installation of a pelican crossing with traffic signals. The timescales and cost for this were outlined in section 2.18 of the report.

 

The Director of Street Scene advised the committee that a sensible solution at this time would be to refer the scheme to the Executive Director of Environment, to investigate the feasibility of the alternative option suggested in section 2.18 of the report. The Executive Director could then circulate the findings to the committee, with a formal report being brought back to the next committee meeting.

 

Following discussion, the Committee unanimously moved to vote on referral of the item to the Executive Director with a report being brought back to the next committee meeting.

 

RESOLVED that the Committee unanimously agreed to defer the report to the Executive Director of Environment to investigate the alternative scheme outlined in 2.18 of the report. With a report being brought back to the next committee meeting.

 

12.

CIL Funding Priorities - Setting Local Priorities for the Chipping Barnet Area Committee (Agenda item 16) pdf icon PDF 467 KB

Additional documents:

Minutes:

Andrew Charlwood, Head of Governance, introduced the report, which outlined the need for Area Committees to set local priorities and detailed the local priorities for Chipping Barnet Area Committee proposed by the Chairman and Vice-Chairman.

 

The Head of Governance advised that the agreed priorities would not prevent the Committee from agreeing items not outlined on the list, if they felt it was appropriate and met the legal definition of Community Infrastructure Levy (CIL). It was reported that agreeing priorities would enable the Committee to make better informed decisions about which schemes to approve based on the infrastructure needs of the constituency.

 

The Committee were informed that any schemes above £25,000 that had been approved by the Committee, were subject to the decision to increase the limit to £30,000 being ratified by the Constitution & General Purposes Committee and Full Council. Members were also advised that anything that would have an ongoing revenue funding implication for the Council, should not be put proposed via Members Items or agreed by the Committee CIL funding should generally speaking be used for capital rather than revenue projects. The Director of Street Scene advised the Committee that early engagement with officers was key, so that any future ongoing costs could be reviewed.

 

It was noted that a review of the priorities would be carried out in six months’ time when more insight and data would be available to Members to assist in setting priorities based on the needs of specific wards or constituencies.

 

Members were informed that workshops would be held to introduce them to the new forms and guidance, prior to the June round of Area Committee meetings.

 

Following discussions, the Committee agreed that a caveat should be added to the end of the priorities list, which states that the Area Committee can agree items outside of the CIL priorities list outlined in Appendix A, if they consider it important for the constituency or ward.

 

The Chairman then moved to the vote.

Votes were recorded as follows:

For: 6

Against: 1

Abstain:0

 

RESOLVED:

1.    That the Committee approved the CIL funding priorities for the financial year 2021/22, as per the list set out in Appendix A, subject to these being reviewed by the committee in 6 months and the following caveat added to the end of the list ‘ The Area Committee can agree items outside of the CIL priorities list outlined in Appendix A, if they consider it important for the constituency or ward.’

2.    That the Committee noted the updated funding request form as set out in Appendix B.

 

13.

Members' Items (if any) (Agenda item 10)

Minutes:

None.

14.

Members' Items - Area Committee Funding Applications (if any) (Agenda item 11) pdf icon PDF 548 KB

Additional documents:

Minutes:

The Committee received the following applications for CIL funding:

 

Councillor

Title

Decision

 

Cllr Sowerby

 

 

Teaching Walls – Sacred Heart Primary School (Deferred from January 2021 meeting)

Following discussion, the Committee moved to vote on the item as follows:

For - 1                

Against - 5

Abstain - 1

 

RESOLVED to reject the application.

 

 

Cllr Pauline Coakley Webb

 

Sycamore Hill Junction of Poplar Grove.

It was noted that applications for double yellow lines could be batched together to bring down the overall cost.

 

Following discussion, the Committee moved to vote on the item as follows:

For - 7

Against – 0

Abstain - 0

 

RESOLVED that £5,000 for double yellows on both corners at the junction with Polar Grove and for a double yellow line opposite number 1-4.

 

 

Cllr Laurie Williams

 

East Barnet British Legion

Following discussion, the Committee moved to vote on the item as follows:

For - 4

Against - 2

Abstain - 1

RESOLVED that £17,500 for half of the cost of the roof for the building of the East Barnet British Legion be approved.

 

 

Cllr David Longstaff

 

Arkley Village Signs

Following discussion, the Committee moved to vote on the item as follows:

For - 7

Against – 0

Abstain - 0

 

RESOLVED that £2,000 for two Arkley village signs be approved.

 

 

Cllr Barry Rawlings.

 

Double yellow lines at the junction of Ryall Court and Oakleigh Road North.

It was noted that applications for double yellow lines could be batched together to bring down the overall cost.

 

Following discussion, the Committee moved to vote on the item as follows:

For - 7

Against – 0

Abstain - 0

 

RESOLVED that £2,000 for double yellow lines at the junction of Ryall Court and Oakleigh Road North be approved.

 

Cllr Weeden-Sanz

Feasibility study on Hampden Way for a width and weight restriction.

Following discussion, the Committee moved to vote on the item as follows:

For - 3

Against – 3

Abstain -1

The Chairman used her casting vote to approve the application.

 

RESOLVED that £5,000 for a feasibility study on Hampden way for a width and weight restriction be approved.

 

 

Cllr Alison Cornelius

 

Double yellow lines at the junction of Totteridge Village/Lane and Pine Grove, London N20.

It was noted that applications for double yellow lines could be batched together to bring down the overall cost.

 

Following discussion, the Committee moved to vote on the item as follows:

For - 7

Against – 0

Abstain - 0

 

RESOLVED that £2,000 double yellow lines at the junction of Totteridge Village/Lane and Pine Grove, London N20 be approved.

 

 

Cllr Richard Cornelius

 

Benches for Totteridge Station and Dollis Brook

Following discussion, the Committee moved to vote on the item as follows:

For - 7

Against – 0

Abstain - 0

 

RESOLVED that £3,500 for 2 new benches between Totteridge Station and Dollis brook be approved.

 

Councillor Caroline Stock

Gym Equipment for Swan Lane Park

Following discussion, the Committee moved to vote on the item as follows:

For - 7

Against – 0

Abstain -  ...  view the full minutes text for item 14.

15.

Hendon Wood Lane, NW7 - Speed Surveys (Agenda item 12) pdf icon PDF 350 KB

Minutes:

The Strategic Service Director introduced the report, which detailed the results of a speed survey carried out at four locations in Hendon Wood Lane, NW7.

 

Following discussion on the item, Councillor Cornelius moved to defer the item, seconded by Councillor Coakley- Webb, so that a plan could be brought back to the committee to be considered with the report.

 

Votes on the motion to defer, were recorded as follows:

For: 6

Against:1

Abstain:0

 

RESOLVED that the report be deferred to the next committee, so that a plan could be provided to be considered with the report.

 

16.

(Stapylton Road, EN5 - Speed Survey Results (Agenda item 13) pdf icon PDF 348 KB

Additional documents:

Minutes:

The Chairman introduced the report, which outlined the results of a speed survey carried out Staphylton Road, EN5.

 

The Chairman moved to vote on the officers’ recommendations that no further action be taken.

 

Votes were recorded as follows:

For: 7

Against: 0

Abstain:0

 

RESOLVED:

-       That the Committee noted the results of the speed survey that was undertaken on Stapylton Road, High Barnet.

-       That the Committee noted the recommendation that no further action is taken at this time in Stapylton Road, High Barnet.

 

17.

Forward Work Programme (Item 17 on the agenda) pdf icon PDF 63 KB

Minutes:

The Director for Street Scene updated the committee that an update report on the Pedestrian Path, Barnet Lane Car Park would be brought to the next meeting following feedback from Parks and Open Spaces.

 

RESOLVED that the Committee noted the Forward Work Programme.

 

18.

Any item(s) the Chairman decides are urgent

Minutes:

None.