Agenda and draft minutes

Venue: Hendon Town Hall, The Burroughs, London NW4 4BQ

Contact: Paul Frost 020 8359 2205 Email: paul.frost@barnet.gov.uk 

Items
No. Item

1.

Minutes of the previous meeting pdf icon PDF 94 KB

2.

Absence of Members

3.

Declarations of Members' Disclosable Pecuniary Interests and Non-Pecuniary Interests

4.

Report of the Monitoring Officer (if any)

5.

Public Questions and Comments (if any) pdf icon PDF 177 KB

    Minutes:

    Mr Roger Chapman made a public comment in relation to item 7.  Mr Jon Dix made a public comment in relation to item 9.  The Environment Committee noted this and had the opportunity to ask questions.

     

    The Environment Committee noted the details of public questions that had been submitted and circulated. Members of the public had the opportunity to ask supplementary questions.

     

6.

Members' Items

7.

Ceasing Parks Locking pdf icon PDF 218 KB

    Minutes:

    The Strategic Director of Environment introduced the report and requested the

    Committee consider the report and the recommendations.  The Chairman, Councillor Dean Cohen thanked Mr Roger Chapman for making a representation earlier in the meeting.  The Chairman noted that he had received correspondence from Ward Members of Brunswick Park Ward Members and East Barnet Ward Members in respect to the item.

     

    During the consideration of the item, Councillor Alan Schneiderman moved a motion as outlined below, this was seconded by Councillor Cooper.

     

    That the plan to cease locking parks be abandoned and parks be continued to be locked.

     

    The Chairman requested that the item be voted on.

     

    For 4

    Against 6

     

    The Chairman requested that the item be voted on. 

     

    Resolved:

    That the Committee agreed to cease locking the phase 1 sites.

     

    That the Committee agreed to the completion of a consultation exercise for the phase 2, the results of which will be reported to a future meeting for decision.  

     

    Vote recorded was:

    6 for

    4 against

     

8.

Sports Hubs Master Planning pdf icon PDF 324 KB

9.

Round Re-organisation Review pdf icon PDF 217 KB

    Additional documents:

    Minutes:

    The Strategic Director of Environment introduced the report.  He verbally outlined a correction within table 2.1 of the report.  He provided this to Committee members in hard copy for information.   Councillor Alan Schneiderman however stated that the information was incorrect.  The Strategic Director of Environment noted this and stated that he will re circulate the information to Members.  

     

    Committee Members were given the opportunity to consider the report and ask questions.    In respect to the equality impact assessment, Councillor Cooper stated that the information provided was not what was requested.   The Strategic Director of Environment invited Councillor Cooper to meet with him which she duly accepted.

     

    Councillor Peter Zinkin moved that the Committee receive regular updates on the financial position on the proposed savings targets.   This was seconded by Councillor Elliot Simberg and agreed by all Members.

     

     

    Having considered the report, the Committee unanimously:

     

    Resolved:

     

    That the Environment Committee noted the Recycling and Waste Round Change Review.

     

    That the Environment Committee approved the rebalancing of collections and the change of a number of residents collection days as set out in the Recycling and Waste Round Change Review recommendations.

     

    That the Environment Committee requested that Members of the Committee receive regular updates on the financial position on the proposed savings targets. 

     

10.

Motion from full council – Street Cleansing & Environmental ASB pdf icon PDF 348 KB

    Additional documents:

    Minutes:

    The Strategic Director of Environment introduced the report.  The Chairman requested that members give consideration to how best to spend any additional funds on street cleansing.  He requested ideas and suggestion from the Committee Members.   Councillor Schneiderman reminded Members of his motion that had been reported to Full Council.  

     

    During the consideration of the item the Strategic Director of Environment requested that the Committee agreed to delegate £100,000 of the committee budget to deploy.  This was duly agreed by the Committee.

     

    Having considered the report, the Committee unanimously:

     

    Resolved:

     

    That the Environment Committee noted the full Council Motion, the report and its content.

     

    That the Environment Committee noted that a report will be submitted to the next meeting on 04 June 2019.   Members noted that the Strategic Director for Environment will submit a report containing the options raised.  The Chairman requested that Members provided any further suggestions to the Strategic Director for Environment before the next meeting in order for the Committee to agree how to allocate funding accordingly.

     

    That the Environment Committee request that the Strategic Director for Environment report back to the Committee options on how any additional money which has been allocated to Street Scene in 2019/20 can best be spend on improvements to Street Cleansing.

     

    That the Committee agreed to delegate £100,000 to the Strategic Director of Environment to deploy.

     

11.

Barnet to join the London Lorry Control Scheme (LLCS) pdf icon PDF 179 KB

    Minutes:

    The Chairman introduced the report and encouraged members to agree that the London Borough of Barnet join the Lorry Scheme.  He added that the scheme is operated by London Councils and is self-funding

     

    Having considered the report, the Committee unanimously:

     

    Resolved:

     

    Agree that, subject to making of the necessary Traffic Orders, Barnet joins the London Lorry Control Scheme and that officers continue to work with London Councils on the details of the scheme.

     

    Authorise the Strategic Director for Environment to consult on a Traffic Management Order to revoke The Barnet (Greater London) (Restriction of Goods Vehicles) Traffic Order 1985) (Amendment No. 3) Traffic Order 1996.

     

    Authorise the Strategic Director for Environment to consider any objections received as a result of the consultation referred to in recommendation 2, and determine whether the Traffic Management Order should be made, with or without modification.

     

    Note the intention to use the LLCS Traffic Order as the means by which a London-wide HGV Safety Permit Scheme will be implemented

     

12.

Authorisation of necessary Contract Variations to accommodate the introduction of LED lighting pdf icon PDF 272 KB

    Minutes:

    The Strategic Director of Environment introduced the report.  He outlined that the report was required to implement the proposed Street Lighting Improvement Project consisting of LED lantern and Central Management System (CMS).  The Committee were informed of the contractual matters illustrated in the report and therefore Members were requested to consider the report and the recommendations.

     

    Having considered the report, the Committee unanimously:

     

    Resolved:

     

    That the Committee approved the progression of the proposed Street Lighting Improvements via the LED/CMS Conversion Project in accordance with the process identified in this report using the existing Street Lighting PFI Project Agreement (Contract) Change Control procedure for the provision of the equipment installation via the PFI Service Provider as a single source supplier.

     

    That the Committee authorised the Strategic Director of Environment to approve the required contract variations.

     

    That the Committee agreed and noted that Authority be discharged to enable the Council to enter into and executes the agreed deeds of variation as required by the Contract.

13.

Environment Committee Delivery Plan 201920 pdf icon PDF 165 KB

14.

Highways Planned Maintenance Programme pdf icon PDF 311 KB

    Minutes:

    The Strategic Director of Environment introduced the report.  He informed the Committee of the following two amendments to the report which the Committee noted:

     

    1. On footway relay programme replace Gloucester Road with full length of Oakleigh Gardens, at a cost of £145,870.
    2. On the footway relay RESERVE programme replace Middleton Road with Rotherwick Road.

     

    Having considered the report, the Committee unanimously:

     

    Resolved:

     

     

    That the Committee approved, subject to Full Council agreeing the final 2019/20 capital programme and Policy and Resources agreeing the £0.69 million grantfunded addition to the programme, the capital expenditure of £7.215 million for the delivery of the 2019/20 Planned Maintenance and Network Recovery Plan work programme consisting of carriageway and footway renewal works as listed in Appendix A of this report, carriageway patching and associated works.

     

    That the Committee noted the changes to the Work Programme as a result of Ward Member consultation and engagement, as set out in Appendix A of this report.

     

    That the Committee agreed the proposed investment proportions detailed in paragraph 5.2.3 of this report.

     

    That the Strategic Director for Environment be authorised to alter the

    programme of carriageway and footway renewal works.

     

    That subject to the overall costs being contained within agreed budgets, the  Strategic Director for Environment be authorised to instruct Re to implement the  schemes proposed in Appendix A by placing orders with the Council’s term  maintenance contractors or specialist contractors appointed in accordance  with the public procurement rules and or the Council’s Contract Procedure Rules as appropriate.

     

15.

Parking Tariffs and Operational Review pdf icon PDF 556 KB

    Additional documents:

    Minutes:

     The Strategic Director of Environment introduced the report.  He stated that the report outlines the proposals for parking fees and charges as detailed in thThe Strategic Director of Environment introduced the report.  He stated that the report outlines the proposals for parking fees and charges as detailed in the report.

     

    During the consideration of the report the Chairman moved that parking relief be provided as follows.    This was seconded by Councillor Simberg. 

    1. Priority  1  – parking in disabled bays would not lead to automatic vehicle removal    unless blue badge fraud was suspected
    2. Priority 2 - footway parking enforcement would be further considered by officers
    3. That Priority 2 recommendations were not agreed and will be reported back to a future meeting

     

    Having considered the report the Chairman stated that the voting processed and therefore he proposed resolution 1 below that was seconded by Councillor Simberg:

     

    Resolved:

     

    That Environment Committee approves the proposed parking fees and charges as set out in section 3 of this report, and for these to be implemented by 1st July 2019 (in accordance with paragraph 7 of this report); as follows;

     

    1a. The revised DVLA aligned air quality categories and associated charges and additional vehicle charges for resident parking permits as laid out in Table 4 along with the charges for 7 seater resident vehicles as laid out in section 3.1.6

     

    1b. The new DVLA aligned air quality categories and associated charges (including a diesel supplement) for business parking permits as laid out in Table 6 and the charge due for an ‘ANY’ vehicle permit as set out in paragraph 3.2.7

    The vote was

    For - 6

    Against

    Abstain – 4

     

    1c. The changes to on street and car park charges representing a 28% increase to the relevant existing charges.  That the Executive Director of Environment explores a discounting offer for electric vehicles similar to schemes on offer in Central London.

    The vote was

    For - 6

    Against – 4

     

     

    1d. The changes to suspension signs to those laid out in paragraph 3.4.4

    For 6

    Against - 4

     

    1e.  The creation of the Contractor Permit and associated charges as laid out in Table 10 and the charge due for an ‘ANY’ vehicle permit as set out in paragraph 3.7.5

    The vote was

    For - 6

    Against – 0

    Abstain – 4

     

    The amendment was therefore carried.

     

    2. That the Environment Committee approves the adoption of virtual visitor permits for the Borough at the same charge as existing paper visitor vouchers and the promotion of these as the preferred form of visitor parking permit.

    The Vote was:

    10 For

     

    3. That the Environment Committee delegates authority to the Executive Director of Environment to arrange for the necessary amendments and publication of Traffic Management Orders to implement proposals outlined within this report and  delegates the authority to resolve any objections to these, in consultation with the  chair of the Environment Committee.

    The Vote was:

    For - 6

    Against – 0

    Abstain - 4

     

    4.That the Environment Committee  ...  view the full minutes text for item 15.

16.

Quarter 3 201819 Environment Performance Report pdf icon PDF 402 KB

    Minutes:

    The committee gave consideration to the report and unanimously:

     

    Resolved

     

    The Committee is asked to review the financial, performance and risk information for Q3 2018/19 and make any referrals to Policy and Resources Committee or Financial Performance and Contracts Committee in accordance with the terms of reference of these Committees.

     

17.

Committee Forward Work Programme pdf icon PDF 91 KB

18.

Any Other Items that the Chairman Decides are Urgent