Agenda and minutes

Resolved: That the minutes of the meeting that took place on 25 November 2020, be approved.

None.

The Chairman, Councillor Dean Cohen declared a personal non pecuniary interest in regards to item 9.  He noted that a the road where he lives is listed within the appendix to the report, therefore he withdrew from the meeting and did not take part in the consideration or voting process.   As a result the Vice Chairman Councillor Peter Zinkin Chaired the item.

None.

None.

The report was introduced by the Head of Parking.  He provided a full outline of the report and noted the contents in appendix A and B.   The Head of Parking requested that the Committee give consideration to the report, the recommendations and encouraged questions.

Members of the Committee had the opportunity to consider the report and raise questions.

Prior to the decision making process Councillor Alan Schneiderman requested to add an additional recommendation.  He requested to add – that a single Borough wide CPZ will not be imposed on residents and that the needs local residents, businesses and road safety must remain paramount rather than financial considerations’ this was seconded by Councillor Cooke.

The Chairman requested that this be voted on with the report’s recommendations.

Having considered the report the Committee unanimously:

Resolved:

1. That the Environment Committee approved the policy principles outlined within this paper and at Appendix A, with regard to the implementation of controlled parking zone schemes

2. That the Environment Committee approved the development of a three-year programme to create new and review existing controlled parking zone schemes by the Executive Director, Environment in consultation with the Chairman of the Environment Committee, Area Committee Chairs, and ward members. The first year of the programme is anticipated to be financial year 2021/22.

3. That the Environment Committee agreed to receive an annual update on the programme.

4. That the Environment Committee agreed  that a single Borough wide CPZ will not be imposed on residents and that the needs local residents, businesses and road safety must remain paramount rather than financial considerations’

The report was introduced by the Street Scene Director, Mr Craig Miller.  He provided a full outline of the report and requested that the Committee give consideration to the report and the recommendations. 

Members of the Committee had the opportunity to consider the report and raise questions.

The Chairman requested that this be voted only along with the report’s recommendations.

Having considered the report the Committee unanimously:

Resolved:

1. That the Environment Committee noted the contents of the report.

2. That the Environment Committee endorsed the implementation of fly tipping working group action plan as set out at Appendix One.

3. That the Environment Committee requested that the Executive Director for Environment reports back in six months with an update on progress of the implementation of the action plan.

Before the consideration of the Item the Chairman reminded the Committee that he had made a declaration earlier in the meeting.  He therefore withdrew from the meeting.   Vice-Chairman Councillor Peter Zinkin took the Chair and invite the Executive Director for Environment to introduce the report.   The Executive Director for Environment provided a full outline of the report and he gave his recommendations as reported.

The Chairman note that Appendix A had been updated and therefore republished and circulated to Members.   He requested that Members on the Committee contact  the Executive Director for Environment in there were any misdescriptions or matters relating to the appendix.

Members of the Committee had the opportunity to consider the report and raise questions.

The Chairman requested that this be voted only along with the reports recommendations.

Having considered the report the Committee unanimously:

Resolved:

1. That the Committee approved the capital expenditure of £6.738 million for the delivery of the 2021/22 Highway Network Recovery Plan (NRP) Work Programme consisting of carriageway and footway renewal works as listed in Appendix A of this report, carriageway patching and associated works.

2. That the Committee approved, subject to full Council agreeing the final 2021/22 capital programme and Policy and Resources Committee agreeing the £738,000 addition to the programme, the capital expenditure of £6.738 million for the delivery of the 2021/22 Network Recovery Plan Work Programme consisting of carriageway and footway renewal works as listed in Appendix A of this report, carriageway patching and associated works.

3. That the Committee agreed the proposed investment proportions detailed in paragraph 5.2.3 of this report.

4. That the Executive Director, Environment is authorised to alter the programme of carriageway and footway renewal works. 5. That subject to the overall costs being contained within agreed budgets, the Executive Director, Environment is authorised to instruct Re to implement the schemes proposed in Appendix A by placing orders with the Council’s term maintenance contractors or specialist contractors appointed in accordance with the public procurement rules and the Council’s Contract Procedure Rules.

N.B it be noted that the voting process did not include Councillor Dean Cohen.

The Executive Director for Environment introduced the report.   In doing so he requested the Committee’s instructions.   He noted that he was grateful for the referral from the Finance, Contract and Performance Committee as he confirmed that information as tabled should not have been reported in this way.

The Chairman noted that the report displayed an error in the recommendation and stated the correct reference was 2.28.

Having considered the report the Committee unanimously:

Resolved:

1. That the Environment Committee noted the report.

2. That the Environment Committee reviewed the information as set out in the report

3. That the Environment Committee requested that the Executive Director for Environment consider the information and review how it can be reported in the future.

Councillor Alan Schneiderman requested to know the progress on sustainability and green recovery report.   The Executive Director for Environment stated that this can be report to the next meeting.

Resolved

-        That a report on sustainability and green recovery be reported to the next meeting

-        That the work programme be noted.

The Strategic Service Director introduced the report.   He provided a full outline of the report and requested that the Committee give consideration to the report and the recommendations.  He noted the exempt report contained exempt information relating to the evaluation information.

Prior to moving into a part 2 session the Chairman requested that the item be voted on.  

Having considered the report the Committee unanimously:

Resolved:

1. That the Environment Committee notes the progress with the settlement discussions in relation to the extension of the current contract, aligned with the recommendations approved at the 30 June 2020 Environment Committee.

2. That the Environment Committee notes that TfL have awarded the London Highway Maintenance and Projects Framework (HMPF) for the North Area and the potential alternative option this provides in relation to the provision of Highways Term Maintenance Contract services.

3.That the Environment Committee delegates authority to the Executive Director for Environment following consultation with the Chairman of the Environment Committee to issue a letter of intent to the successful provider in the case that the Authority is unable to conclude the signing of the contract by 1 April 2021.

N.B. recommendations 1-3 as originally shown in the main report.

4.  That the Environment Committee are requested to note, consider, and resolve the recommendations as set out in the main report entitled Procurement of Highways Term Maintenance Contractor.

5. That the Environment Committee notes the outcome of the evaluation and agrees to authorise the award of a contract for the replacement Highways Term Maintenance Contract though the TfL HMPF Framework with the TfL North Area contractor subject to completion of the Call Off Contract arrangements as defined in the TfL HMPF Framework contract documentation.

6. That the Environment Committee authorises officers to notify the TfL HMPF Framework North Area Contractor, Tarmac Kier, of the council’s intention to call off the contract under the TfL HMPF Framework Agreement.

7. That the Environment Committee delegates authority to the Executive Director for Environment to settle the final contractual terms with the TfL HMPF Framework North Area Contractor, Tarmac Kier to enable an effective go live date of 1 April 2021.

N.B recommendations 4-7 as shown in the supplement to the report.

8. That the Environment Committee noted the exempt information. 

None.