Agenda and minutes

Venue: Hendon Town Hall, The Burroughs, London NW4 4BQ

Contact: Salar Rida 020 8359 7113 Email: salar.rida@barnet.gov.uk 

Note: Public Questions and Comments must be submitted by 10am on the third working day before the meeting. The deadline for this meeting is 10am on Friday 30 December. 

Items
No. Item

1.

Minutes of the Previous Meeting pdf icon PDF 97 KB

Minutes:

Councillor Anthony Finn Chairman of the Committee, opened the meeting and welcomed all attendants.

 

It was RESOLVED that the minutes of the previous meeting held on 15 November 2016 be agreed as a correct record.

 

 

2.

Absence of Members

Minutes:

None.

3.

Declarations of Members Disclosable Pecuniary Interests and Non-Pecuniary Interests

Minutes:

The following interests were declared at the meeting:

 

Councillor

Agenda Item(s)

Interests declared

John Marshall

7, 9

Non-pecuniary interest by virtue of being a School Governor at various schools in Barnet.

 

Non-pecuniary interest by virtue of being a Council appointed Director for Barnet Group, Your Choice Barnet and Barnet Homes.

Jess Brayne

7

Non-pecuniary interest by virtue of being a leasehold tenant together with her partner of Barnet Homes.

Arjun Mittra

7

Non-pecuniary interest by virtue of being tenant of Barnet Homes and currently working for the GLA

 

4.

Report of the Monitoring Officer (if any)

Minutes:

None.

5.

Public Questions and Comments (if any)

Minutes:

None were received.

6.

Members' Items (if any)

Minutes:

There were none.

7.

Proposed indicators for the Corporate Plan - 2017/18 addendum pdf icon PDF 295 KB

Additional documents:

Minutes:

The Chairman welcomed the report and invited Jamie Masraff, Interim Strategic Lead for Programmes & Performance to present the report. Mr Masraff introduced the report and noted that each year, priorities and indicators are reviewed including refreshed activities and targets for 2017/18.

 

The Committee requested information as to the interpretation of the 2019/20 target for AC/S1 under the heading ‘Top 25% in England’ and whether Barnet is on target. (Action)

 

A Committee Member raised concerns about the indicator, which was below target, for percentage of residents who are satisfied with repair of roads.

 

Following a query about the national average target, the Programme Director for Education and Learning Val White stated that the number of Looked after Children in any cohort is of a small size and as a result of which the target has been set against the national average. 

 

In relation to the indicator for business survival rate across the borough (Re/S1) Mr Masraff explained that the comparable boroughs are the data holders with sufficiently comparable characteristics to Barnet. It was noted that the target will be reviewed and where necessary amended.

 

The details of the indicators for KPI01 and KPI05 (p25) under regeneration and infrastructure were agreed to include the wording ‘net homes’ completed.

 

A request was made by Committee Members about the area of focus for regeneration and infrastructure (p25) in order to provide a measure for true reflection. It was requested that the percentage of affordable homes be included in the Corporate Plan. (Action)

 

It was agreed that an update report be provided to the Committee setting out the affordable housing target, the methodology used and the performance against it. (Action) 

           

The Committee noted that further information is needed in relation to (CG/S27) percentage of council spend (excluding direct debits) with local businesses – to clarify what the spend entails. (Action)

 

Mr Masraff noted that in respect of the indicator EH021 Compliance with licensing requirements for Houses in Multiple Occupation, the target for 2017-18 set at 60% will also be reviewed as part of the Re Contract Review.

 

It was RESOLVED:

 

That the Committee reviewed the proposed indicators for the Corporate Plan - 2017/18 addendum and made recommendations as above for any changes prior to approval of the Corporate Plan - 2017/18 addendum by the Policy and Resources Committee on 23 February 2017.

 

 

8.

Risk Management Framework pdf icon PDF 246 KB

Additional documents:

Minutes:

The Chairman introduced the report which sets out the updated Risk Management Framework following work undertaken to implement the finding from the 2016 internal audit report.

 

Mr Masraff presented the report and briefed the Committee about the risk management process, the respective roles of stakeholders and how the arrangements apply to commissioned services, programmes and projects.

 

The Chairman of the Committee requested to be consulted by officers in relation to escalated high level risks at an earlier stage. This is due to the time gap which may take place between occurrence and the next available PCMC meeting. (Action)

 

The Committee noted the need for appropriate ownership of the risks and periodic reviews of the risk champions - including where the nominated risk champions have moved post. (Action)

 

It was RESOLVED:

 

That the Committee noted and commented as above on the Risk Management Framework.

 

9.

Progress report on the Barnet with Cambridge Education partnership pdf icon PDF 283 KB

Minutes:

The Chairman introduced the report and welcomed Val White and Ian Harrison to join the table.

 

Ms White provided an update as to the progress made during the six months since the commencement of the strategic partnership between Barnet and Cambridge Education. It was noted that overall the transition has been a positive experience with governance and monitoring arrangements being put in place as well as good involvement with schools.

 

Mr Harrison noted the significant improvements made in prioritising new Education, Health and Care plans to ensure timely completion and increasing participation in the assessment process.

 

The Committee welcomed the report. Following a request from the Committee to receive the outcome of satisfaction surveys with schools, it was noted that an annual update report will be brought back to the Committee. (Action: Forward Work Plan)   

 

In response to a comment about the need for strategic direction, Mr Harrison also highlighted the importance of a strategic advisory capacity of the governing clerk to schools.

 

RESOLVED:

 

That the Performance and Contract Monitoring Committee considered and noted the progress and performance of the strategic partnership with Cambridge Education since commencement on the 1 st April 2016.

 

 

10.

Extending the remit of the Member-led Working Group for the Year Four Review of the DRS Partnering Contract pdf icon PDF 269 KB

Additional documents:

Minutes:

The Chairman introduced the report.

 

The Committee Members agreed to nominate the membership as set out under section 1.5 of the report.              

 

Councillor Arjun Mittra moved a motion which was seconded:

That the meetings be opened to the public – and that senior representatives from Re Contract be invited to the meeting.

 

Votes were recorded as follows:

 

For

5

Against

6

Abstentions

0

 

The motion was therefore declared lost.

 

The Committee requested that Re representatives attend the review meetings if required to do so. (Action)

 

The Chairman moved to the recommendations. It was RESOLVED:

 

1.    That the Committee agreed that the remit of the established Member-led Working Group be extended to provide oversight of the Year Four Re Contract Review and that it continues to meet, as required, to fulfil that purpose.

2.    That the Committee agreed that the role of the Working Group will be to provide Member oversight to the Year Four Re Contract Review, including:

·         providing strategic direction to the Review;

·         agreeing the overall aims, objectives and desired outcomes of the Review;

·         considering and challenging the evidence; and

·         agreeing the recommendations to Committee.

3.    That the Committee nominated and appoints five Members to the Working Group, as set out under section 1.6 of the report.

11.

Committee Forward Work Programme pdf icon PDF 238 KB

Additional documents:

Minutes:

The Committee noted the standing item on the agenda which lists the business of the Committee for 2017.

 

RESOLVED:

 

That the Committee considered and commented on the items included in the 2017 work programme in Appendix A.

12.

Any Other Items that the Chairman Decides are Urgent

Minutes:

There were none.