Agenda and minutes

RESOLVED – That the minutes of the meeting held on 14 October 2015 be approved as a correct record.

Apologies for absence were received from:

·         Councillor Cllr Longstaff, who was substituted by Councillor Thompstone;

·         Councillor Moore, who was substituted by Councillor Cooke;

·         Councillor Finn, who was substituted by Councillor Cohen; and

·         Councillor Rajput.

There was none.

There were none.

There were none.

The Committee considered the report with a correction to Para 1.6.5 which read ‘to be increased by £1.5k’ and it should read ‘to be increased by £1.5m’. This was agreed by the committee.

Having been put to the vote the Committee voted on each recommendation individually as follows:

Recommendation 1.1, 1.2, and 1.7

For: 6

Against: 0

Abstain: 5

Recommendation 1.5

For: 6

Against: 5

Abstain: 0

Recommendation 1.3, 1.4, 1.6 and 1.8

For: 11

Against: 0

Abstain: 0

The Committee

RESOLVED –

1.1         To note the updated Medium Term Financial Strategy up to 2020 as set out in Appendix A and the assumptions underpinning this in section 1.3;

1.2         To agree, subject to consultation, a Council Tax freeze for 2016/17 as set out in section 1.3;

1.3         To agree to consult on whether or not a 2% social care precept - to help fund care for the elderly - should be applied for 2016/17 as set out in section 1.3, ahead of the final budget for 2016/17 coming back to P&R on 16 February, when full details of how the precept can be applied by local authorities will be known, and to Full Council for approval in March;

1.4         To agree to engage with Barnet CCG immediately to secure a more equitable share of the Better Care Fund for the council tax payer;

1.5         To agree for the savings proposals as set out in Appendix B, subject to consultation ahead of the final budget for 2016/17 coming back to P&R on 16 February, and to Full Council for final approval of the budget in March;

1.6         To agree the capital additions as set out in Appendix C and section 1.5;

1.7         To agree the process for consultation as set out in section 5.7;

1.8         To agree the movements in budget in 2015/16 as set out in section 1.6.

The Committee considered the report.

Councillor Edwards moved a motion that was duly seconded, to include an additional recommendation as follows:

“to pilot the scheme following consultation but before implementing the Customer Access Strategy”

Having been put to the vote the Committee voted:

For: 5

Against: 6

Abstain: 0

The motion was therefore lost.

The Chairman moved to the vote. Votes were recorded as follows

For: 6

Against: 5

Abstain: 0

The committee

RESOLVED –

1.    To approve the draft Customer Access Strategy in Appendix 1 of the report.

2.    To agree for the proposals in the Customer Access strategy, that will alter the way customers currently access services, to be consulted on with the public for a period of 8 weeks, starting no later than 18 January 2016.

3.    To approve the funding for the first phase of work as outlined in section 5.2 of this report.

4.    To receive a report back in 2016, with the outcomes from the consultation, and a progress update on the development of a full business case for implementing the Customer Access Strategy.

The Committee considered the report.

Having been put to the vote the Committee voted:

For: 6

Against: 5

Abstain: 0

The Committee;

RESOLVED – that approval be given to officers to proceed with procurement activity as presented in the Annual Procurement Forward Plan [APFP] 2016/2017 and where known for 2017/18

The Committee considered the report.

Councillor Cooke moved a motion that was duly seconded, to include an additional recommendation as follows:

“to include the possibility of a railway station near the site in the consultation”

Having been put to the vote the Committee voted:

For: 5

Against: 6

Abstain: 0

The motion was therefore lost.

Councillor Edwards moved a motion that was duly seconded, to include an additional recommendation as follows:

“to increase the number affordable housing in the scheme to 50%”

Having been put to the vote the Committee voted:

For: 5

Against: 6

Abstain: 0

The motion was therefore lost.

The Chairman moved to the vote. Votes were recorded as follows

For: 6

Against: 5

Abstain: 0

The committee

RESOLVED – to approve the North London Business Park draft Planning Brief for consultation.

The Committee considered the report.

Having been put to the vote the Committee voted:

For: 6

Against: 0

Abstain: 5

The Committee;

RESOLVED –

1.    To approve the publication of the draft Grahame Park Development Framework SPD, and supporting documents, as described in the report, and delegates to the Commissioning Director the power to make any final necessary amendments to the documents prior to publication.

2.    To note that following the consultation appropriate changes are made to the SPD and the revised SPD is reported back to Committee for approval and adoption.

The Committee considered the report.

Having been put to the vote the Committee voted:

For: 11

Against: 0

Abstain: 0

The Committee;

RESOLVED

1.    To approve the selection of Victoria Recreation Ground as the site for a new leisure centre to replace the existing Church Farm facility, based on evidence from the public consultation, Health Impact assessment, planning guidelines and feasibility (as set out in paragraph 2.14 of this report).

2.    To approve the core facilities mix for the new leisure centre in Victoria Recreation Ground, as set out in paragraph 2.17 of this report.

3.    To approve the core facilities mix for the new leisure centre in Barnet Copthall, as set out in paragraph 2.21 of this report.

4.    To note the consultation findings in respect of the two potential locations for the reprovided Church Farm Leisure Centre. (Appendix 1)

5.     To note the consultation findings in respect of the core facilities mix for the new leisure centre in Victoria Recreation Ground. (Appendix 1)

6.    To note the consultation findings in respect of the core facilities mix for the new leisure centre in Barnet Copthall. (Appendix 1)

7.    To note the findings of the Health Impact Assessment, as set out in paragraphs 2.6 – 2.8 of this report and at appendix 2.

8.    To note the planned milestones for the next phase of the project. (Paragraph 4.1)

The Committee considered the report.

Having been put to the vote the Committee voted:

For: 11

Against: 0

Abstain: 0

The Committee;

RESOLVED - toapprove the Draft Discretionary Rate Relief Policy for consultation

The Committee considered the report.

Councillor Edwards moved a motion that was duly seconded, to include an additional recommendation as follows:

“to increase the number affordable housing in the scheme to 50%”

Having been put to the vote the Committee voted:

For: 5

Against: 6

Abstain: 0

The motion was therefore lost.

The Chairman moved to the vote. Votes were recorded as follows

For: 6

Against: 5

Abstain: 0

The committee

RESOLVED – to approve the National Institute of Medical Research draft Planning Brief for consultation.

The Committee considered the report.

Having been put to the vote the Committee voted:

For: 11

Against: 0

Abstain: 0

The Committee;

RESOLVED –

1.    To approve the waiver of Contract Procedure Rules to appoint Wragge, Lawrence Graham and Co LLP as legal advisors for the Development Pipeline and the establishment of the WOC.

2.    To authorise the commencement of procurement exercises to deliver technical advice necessary to support the Development Pipeline including the establishment of the WOC Policy and Resources Committee 16 December 2015 Title Procurement activity to support the Development Pipeline including the establishment of a Council Wholly Owned Housing/Property Company (WOC)

3.    To authorise the procurement of tax advice for the property WOC from existing framework supplier KPMG

4.    To note the business case for the wholly owned housing/property company will be submitted to Policy and Resource Committee in early 2016, recommending that Full Council approve the WOC.

The Committee considered the report.

Having been put to the vote the Committee voted:

For: 10

Against: 0

Abstain: 0

The Committee;

RESOLVED - toapprove the Copthall draft Planning Brief for public consultation

Having declared an interest Councillor Rawlings left the room and did not take part in the discussion or the vote.

The Committee considered the report.

Having been put to the vote the Committee voted:

For: 10

Against: 0

Abstain: 0

The Committee;

RESOLVED - toapprove the required waivers and contract extensions set out in section 5.2.2 of the report.

The Committee considered the report.

Having been put to the vote the Committee voted:

For: 11

Against: 0

Abstain: 0

The Committee;

RESOLVED - toapprove the increased use of existing independent Best Interest Assessors and recruitment of new Independent Best Interest Assessors up to the value of £300,000 for year 2015/16, prior to the completion of the formal procurement exercise.

The Committee noted the work programme and cancelled the meeting on 12^th January 2016.

The committee offered a vote of thanks to outgoing Strategic Director for Commissioning, Kate Kennally.