Agenda and minutes

RESOLVED – That the minutes of the meeting held on 2 June 2015 be approved as a correct record.

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Councillor Rawlings had requested that a Member’s Item be considered where future tenders to incorporate at least 10% weighting to social value in the council’s procurement process. The Committee considered the members item and agreed to include information that illustrates the social value of each tender in future reports.

Councillor Moore had requested that a Member’s Item be considered on the competitive procurement processes and value for money of Education & Skills procurement, in light of the withdrawal of Capita from the Education & Skills procurement process, leaving just one remaining bidder.

Councillor Edwards moved a motion, which was seconded by Councillor Or-Bach, “to have an in-house bid as an alternative option to the single bidder”

Having been put to the vote the Committee voted as follows

            For: 5

Against: 7

Abstain: 0

The motion was therefore lost.

The Committee;

RESOLVED – That future committee reports should illustrate the social value associated with the decision.

The Committee considered the report.

The Committee;

RESOLVED – That the Committee approve the contract extension for a further year from 1st September 2015, to continue arrangements with the existing supplier, Royal Mail.

The Committee considered the report. The Commercial and Customer Services Director agreed to promote the scheme to Free Schools and Academies for them to join in the scheme.

The Committee;

RESOLVED – That the committee approve procurement of energy requirements through LASER for the period October 2016 to September 2020, subject to mid-term performance review.

The Committee considered the report.

The Committee;

RESOLVED –

1.    To authorises the Chief Operating Officer in consultation with chairman of Policy and Resources Committee to sell the Council’s interest in the insolvent estate of the Icelandic bank Glitnir hf and to report to Committee following the sale

2.    That the decision to sell the Council’s interest in the insolvent estate of the Icelandic bank Glitnir hf ,including sale by auction and to set the reserve price of any future sale be delegated to the Chief Operating Officer in consultation with chairman of Policy and Resources Committee.

The Committee considered the report and the supplementary information.

The Chief Operating Officer agreed to circulate a briefing with further details on the one company that was dissolved with over £1.3 million in debt to the Council; including information on what steps had been taken to recover the money and any warning signs that the Council should have taken action.

Having been put to the vote the Committee voted on each recommendation individually as follows:

Recommendation 1 and 8

For: 7

Against: 0

Abstain: 5

All other recommendations

For: 12

Against: 0

Abstain: 0

The Committee;

RESOLVED –

1.    To note the updated Medium Term Financial Strategy up to 2020 as set out in Appendix A and the assumptions underpinning this in section 1.3.5;

2.    To agree the additional savings targets for Theme Committees as set out in paragraph 1.3.5 for allocating the remaining budget gap;

3.    To agree the process for the review of the capital programme as set out in section;

4.    To agree the process of consultation as set out in section 5.5;

5.    To agree the movements in budget in 2015/16 as set out in section 1.6;

6.    To note the reserves balances as set out in section 1.5;

7.    To instruct officers to work with the CCG to ensure that the full amount of the Better Care Fund previously allocated to social care is allocated to support Adults Social Care from April 2016 onwards; and

8.    To approve the write offs in Appendix D.

The Committee considered the report.

The Committee;

RESOLVED – To approve the Annual Equalities Report 2015 for publication on the council website.

The Committee considered the report.

Councillor Cornelius moved a motion, that was seconded by Councillor Thomas, to amend recommendation 2 a) and 3 and throughout the report to replace “Council, on 28^th July 2015” with “a future Council meeting”.

The Committee agreed the amendment and the motion was therefore carried.

Councillor Moore moved a motion that was seconded by Councillor Cornelius, to instruct officers to develop proposals on a referral mechanism for the joint committee, similar to the call-in process enjoyed by the other Boroughs”.

The Committee agreed the amendment and the motion was therefore carried.

The Committee;

RESOLVED –

1.    To note the work being undertaken to develop an Economic Prosperity Board across west London.

2.    To recommend that

a)    A future meeting of Council, approve the functions and procedure rules for the West London Economic Prosperity Board,

b)    Council to set up the section 102 Joint Committee and appoint the member and substitute member to sit on it

c)    Council amend the constitution to reflect the governance arrangements of the West London Economic Prosperity Board.

3.    To delegate responsibility to the Chief Executive Officer, in consultation with the Leader, to incorporate and clear any amendments to the functions and procedure rules made after 9 July but ahead of a future council meeting.

4.    To instruct officers to develop proposals on a referral mechanism for the joint committee, similar to the call-in process enjoyed by the other Boroughs.

The Committee considered the report.

Having been put to the vote the Committee voted:

            For: 7

Against: 0

Abstain: 5

The Committee;

RESOLVED –

1.    To note the net ‘Barnet CIL’ income in 2013/14 (actual) and 2014/15 (projected), as is described in paragraph 1.2, and which will be used to meet the infrastructure needs of the Borough in response to the impact of growth and development.

2.    To approve the following proposals to:

a)    delegate the expenditure of a 15% proportion of net CIL income for each constituency to the Area Committee for that constituency, capped at a total of £150,000 per Committee per year;

b)    aggregate funds to be allocated in this financial year from income received in 2013/14 and 2014/15; and

c)    to return this funding to the council’s Capital Reserve for application towards borough-wide infrastructure priorities if it is not allocated by an Area Committee within two years, or spent within five years.

The Committee considered the report.

Councillor Moore moved a motion, which was duly seconded, to amend the wording of the revised Memorandum of Understanding (as set out in Appendix 3), Clause 12 and receive a briefing on all the amendments made by other Borough before they are MOU is presented to Full Council for approval.”

The Committee agreed the amendment and the motion was therefore carried.

Having been put to the vote the Committee voted on each recommendation individually as follows

Recommendation 1

For: 7

Against: 5

Abstain: 0

All other recommendations

For: 12

Against: 0

Abstain: 0

The Committee;

Resolved –

1.    That the draft North London Waste Plan (NLWP) as set out in Appendix 1 and Schedule of minor changes at Appendix 2 be approved for public consultation and the committee delegate authority to the Assistant Director – Development Management & Building Control to be authorised to make any further minor changes to the draft North London Waste Plan prior to consultation.

2.    To recommend the approval of the revised Memorandum of Understanding (as set out in Appendix 3), subject to the wording change on Clause 12, in consultation with HB Public Law, and receiving a briefing on all the amendments made by other Borough, by full Council as the formal arrangement for Barnet’s continued involvement in the NLWP.

3.    To approve the proposed strategic objectives identified at paragraph 1.26 for future Memoranda of Understanding which will satisfy the duty to co-operate in respect of the NLWP. That the Committee further recommends that Full Council delegate authority to the Assistant Director - Development Management & Building Control to agree such future Memoranda of Understanding which meet these strategic objectives.

4.    To recommend that Full Council approve the Memorandum of Understanding with the London Legacy Development Corporation (LLDC) as set out in Appendix 4

The Committee noted the work programme.

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