Agenda and minutes

Venue: Hendon Town Hall, The Burroughs, London NW4 4BQ. View directions

Contact: Andrew Charlwood 020 8359 2014 Email: andrew.charlwood@barnet.gov.uk 

Items
No. Item

1.

Minutes of last meeting pdf icon PDF 118 KB

2.

Absence of Members

3.

Declaration of Members' Disclosable Pecuniary interests and Non Pecuniary interests (If any)

4.

Report of the Monitoring Officer (If any)

5.

Public Question and comments (If any)

6.

Members' Items (If any)

7.

Constitution Review pdf icon PDF 178 KB

    Additional documents:

    Minutes:

    RESOLVED that the Committee recommend to Council that the Constitution be amended to incorporate the changes set out in the table below and the track change versions attached at Appendix A to Appendix I.

     

    No.

    Section

     

    Reference (papers submitted to Committee)

     

    Changes contained in the report to Constitution, Ethics and Probity Committee

    Recommendation to Full Council

    1

    Financial Regulations

    Page 45

    Amend section 4.4.3 of the Financial Regulations to delete ‘Performance and Contract Management’ and replace with ‘Policy & Resources Committee’. 

    Agreed as per report

    2

    Article 11 – Finance, Contracts, Land Disposal and Legal Matters

    Pages 65 – 68

    Delete the current sections 11.04 and 11.05 and replace with revised sections as detailed in the report to the Committee.

     

    Agreed as per report

    3

    Public Participation and Engagement Rules

    Pages 71 – 72

    Amend section 6 to include the following restriction:

     

    “Public questions, comments and items/questions to residents’ forums are not permitted:…

     

    If they relate to a matter submitted by someone who has been deemed to be subject to the Unreasonably Persistent Complainants Policy.”

     

    Agreed as per report

    4

    Responsibility for Functions

    Page 79 – 80

    Responsibility for Functions, Section 6.3 – delete existing text and replace with:

     

    “The Chairman of an Area Committee may refer applications to the Area Committee Budget to the Environment Committee. When referring the application the Chairman shall provide reasons for the referral.”

     

    Amend section 6.4 to remove reference to Area Committees being able to refer matters to a ‘relevant committee’ by deleting ‘…or relevant…’ in the table.

     

    Agreed as per report

    5

    Responsibility for Functions, Annex A – Terms of Reference of Committees, Sub-Committees and Partnership Boards

    Page 84

    Amend the terms of reference of the Community Leadership Committee to delete the following:

     

    “(14) Determining applications to the Area Committee Budget referred by Area Committees.”

     

    Agreed as per report

    ·       

    6

    Meetings Procedure Rules

    Page 89

    Amend Meetings Procedure Rules to remove reference to “…sponsoring an application…” and changing the deadline for submitting items from 12 days to 10 days.  Revised wording to read:

     

    “Any Member will be permitted to have one matter only (with no sub-items) on the agenda for an Area Committee where the Member is proposing a drawdown from the Area Committee Budget.  Members’ Items submitted for these purposes must be submitted 10 clear working days before the meeting.  Items received after that time will only be dealt with at the meeting if the Chairman agrees they are urgent.”

     

    Agreed as per report

    7

    Contract Procedure Rules

    Page 105

    Section 4.5 – add a new final sentence as follows:

     

    “A conflict of interest form is to be issued to all officers, and retained for all officers involved with a procurement exercise.”

     

    Agreed as per report

    8

    Contract Procedure Rules

     

    Page 105

    Amend section 5.1.8 as follows:

     

    “Ensure that all new Contracts above the published limits, £10,000, and planned during the forthcoming financial year are clearly identified in their Budget and Annual Procurement Forward Plan (APFP);”

     

    Agreed as per report

    9  ...  view the full minutes text for item 7.

8.

Code of Conduct Allegations 2016/17 pdf icon PDF 229 KB

9.

Members Code of Conduct pdf icon PDF 134 KB

    Additional documents:

    Minutes:

    The Monitoring Officer presented a report which set out a revised Members Code of Conduct which was intended to clarify the circumstances in which Members need to declare interests.

     

    RESOLVED that the Committee recommend the revised Members Code of Conduct as set out in Appendix B be recommended to full Council for adoption, subject to:

     

    i)          Adding a new section 2 (f) to introduce a duty to report safeguarding concerns

     

    ii)         References to ‘City Council’ being amended to ‘Council’; and

     

    iii)       Additional text being included after the definitions of pecuniary and non-pecuniary interests as follows: “In the event that Members are unsure as to whether they have an interest and/or the type of interest are advised to consult with the Monitoring Officer.”

     

10.

Any other item(s) that the Chairman decides are urgent