Agenda and minutes

RESOLVED – That the minutes of the meeting held on 7 November 2012 be approved as a correct record.

All Members were present.

There were no such declarations.

There were no public questions.

For the reasons set out in the Cabinet Member’s report,

RESOLVED –

1.      That Directors take appropriate action to ensure costs are kept within budget and income targets are met. (Paragraph 9.1.2 of the report).

2.      That Directors take appropriate action to improve performance against those corporate performance, Human Resources (HR), project, and risk measures where quarter one performance remains a challenge. (Sections 9.3, 9.12, and Appendix A of the report).

3.   That the following virements for this financial year and on-going be approved:

·         £1.017m is requested within the Commercial services Directorate to re-align the budget across IS to ensure the budgets reflect the costs and nature of this service. There is a nil impact on the services budgets. (Paragraph 9.4.1 of the report)

·         £1.518m is requested within the Corporate Governance Directorate, in order to carry out budget realignment following the transfer of Legal Services to Harrow. This is a within service virement. There is a nil impact on the service budgets. (Paragraph 9.4.1 of the report)

4.   That the Agency Costs for the first quarter be noted. (Paragraph 9.5.1 of the report)

5.   That Directors ensure that those capital projects in their services are managed closely to ensure they are delivered within budget and in accordance with the agreed timeframe. (Paragraph 9.6.1 of the report)

6.   That the proposed 2012/13 capital additions/deletions totalling £4.622m and slippage of £12.584m as set out in Table 4 (Paragraph 9.7 of the report) and Appendix C and the related funding implications summarised in Table 5 (Paragraph 9.8.1 of the report) be approved.

7.      That the Corporate Risk Register at Appendix F of the report be noted.

8.      The One Barnet Programme (Paragraph 9.10 and Appendix G of the report) be noted.

For the reasons set out in the Cabinet Member’s report,

RESOLVED –

1.      That the Treasury Management activity and position for the first quarter ended 30 September 2012 be noted.

2. That the Committee notes the Council’s response to continuing market uncertainty which is set out in sections 9.1.4 and 9.8 of the report.

For the reasons set out in the Cabinet Member’s report,

RESOLVED – That the Committee approves the grant, by the Council, of a drainage easement in favour of Thames Water Utilities Limited (“Thames Water”), over parts of the Grahame Park Open Space and also authorise the entering into of a Water Industries Act 1991 Section 104 sewer adoption agreement with Thames Water.

The Committee noted that the correct name of the school is the Noam Educational Trust instead of the Noam Primary School Limited and agreed an amendment to the recommendation as reflected below.

For the reasons set out in the Cabinet Member’s report,

RESOLVED - That further to the Cabinet Resources Committee decision dated 7 November 2011, the freehold interest in the site known as the Former Child Guidance Centre, East Road, Burnt Oak, HA8 0AJ is sold to The Noam Educational Trust on the terms detailed in the public and the exempt reports.

For the reasons set out in the Cabinet Member’s report,

RESOLVED –

1.      That the Committee authorise a waiver of Contract Procedure Rules 5.6.1.2 as the initial contracts have been extended before.

2.   To allow extension of the following Term Maintenance Contracts for a further three months with the following Contractors:-

Kirkman and Jourdain Ltd. The extended value of this Building Maintenance contract with this company is £528,149 and the anticipated spend for the three month extension is £22,963 

D Long Construction Ltd. The extended value of this Building Maintenance contract with this company is £708,722 and the anticipated spend for the three month extension is £30,814 

Oakray Ltd, The extended value of the Mechanical Maintenance contract with this company is £1,074,474 and the anticipated spend for the three month extension is £46,716

T&D Barrs Ltd. The extended value of the Mechanical Maintenance contract with this company is £469,419 and the anticipated spend for the three month extension is £20,410 

Oakray Ltd. The extended value of the Electrical Maintenance Contract with this company is £769,977 and the anticipated spend for the three month extension is £33,477

RGE Services Ltd. The extended value of the Electrical Maintenance contract with this company is £435,384 and the anticipated spend for the three month extension is £18,930

Clearwater Technology Ltd. The extended value of the Water Treatment contract with this company is £1,104,316 and the anticipated spend for the three month extension is £48,014

Industrial Lifts Services Ltd. The extended value of the Lift Maintenance contract with this company is £255,605 and the anticipated spend for the three month extension is £11,113

Rentokil Initial Fire Services Ltd. The extended value of the Fire Fighting Equipment Maintenance contract with this company is £198,864 and the anticipated spend for the three month extension is £8,646

Extension of the above contracts will enable both cyclical and responsive maintenance works to be undertaken throughout the Council’s non-housing operational buildings from 1^st January 2013 until 31^st March 2013. 

For the reasons set out in the Cabinet Member’s report,

RESOLVED –

1.      That the Committee notes the decision taken by Deputy Leader of the Council / Cabinet Member for Resources and Performance (on behalf of the Leader of the Council) as reported in the Delegated Powers Report No. 1675, 18 May 2012 which approved the Council’s continued participation in the LASER Energy Procurement framework and entering into a tri-partite agreement for the supply of electricity and gas. As reported in the May 2012 delegated powers report it was agreed to note the decision to Cabinet Resources Committee and update progress.

2.      That the Committee approves , subject to  endorsement from the Joint Legal Service for Barnet and Harrow Councils, that the tri-partite agreement, once approved, will be executed  as necessitated by the framework agreement and will be signed in accordance with Contract Procedure Rules Section 12.3.1.

For the reasons set out in the Cabinet Member’s report,

RESOLVED – That the Committee endorses the general progress being made towards delivering the Borough’s regeneration schemes and skills and enterprise activities, including key wins, achievements and successes in the last twelve months as well as current challenges and expected activities in 2013.

For the reasons set out in the Cabinet Member’s report,

RESOLVED –

1.                  That the Committee approves the Outline Business Case for the delivery of a pilot project at the London Academy of Botvin Life Skills Training and Triple P Parenting.

2.                  That Officers review the findings of the pilot project and report these to a future meeting of the Committee prior to a wider roll out.

For the reasons set out in the Cabinet Member’s report,

RESOLVED –

1.         To note Delegated Powers Report No. 1808 (dated 12 October 2012), which records the action taken by the Interim Assistant Director for Regulation and Community Safety to:

(1)               Approve the waiver of Contract Procedure Rule 5.6.1.3 on the basis of urgency as identified within the body of the report;

(2)               Extend the contract awarded to J T Edwards - for the renewal of Water Supply services for the enhancement project at Hendon Cemetery and Crematorium - to include the replacement of the non-compliant water supply infrastructure which increases the value of the contract to £58,631.

That under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Section 3 of paragraph 9 of Part 1 of Schedule 12A of the Act (as amended).

RESOLVED - That under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act (as amended).

RESOLVED – That the exempt information be noted.