Decision details

Extension of Royal Mail postage contract

Decision Maker: Deputy Chief Executive

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


The Council is currently operating a postal contract with Royal Mail which started in September 2021. The contract has the option to extend for a further 2 years. It was a jointly procured contract, with 27 other London Boroughs, through the Crown Commercial Service Framework. The underlying aim was that pooling all the Boroughs’ postal volumes, would secure a far greater postage discount than could be offered by a stand- alone contract. This report approves the extension to the existing contract whilst a re-tender process gets underway. The approval to enter into negotiations for a new postage tender, will be added into the next Annual Procurement Forward Plan later this year.


1. To authorise the 2-year contract extension with Royal Mail for postal services from 14th September 2024 to 13th September 2026. The projected spend for the next 2 years is £500,000.

Publication date: 27/06/2024

Date of decision: 27/06/2024

Accompanying Documents: