Decision details

Contract variation to terminate the care-taking arrangement at Meadowside and Dell Field Care Homes, delivered by Your Choice (Barnet) Limited, and to extend the contract for the provision of residential and nursing care, respite care and day opportu

Decision Maker: Director of Commissioning Communities, Adults and Health

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Purpose:

This request seeks authority to vary the contract terms and rates for Meadowside and Dell Field Care Homes delivered by Your Choice (Barnet) Limited (YCB). This will enable (i) termination of the interim care taking arrangement, which is due to expire on 7th July 2024 and (ii) extension of the contract for a further 2 years in accordance with the revised sustainable terms.

 

The Council entered into a time limited care-taking agreement with its Local Authority Trading Company YCB on 8th July 2019 for the provision of residential and nursing care, respite care and day opportunities for older people, people with a physical disability and people with a sensory impairment, including services for people with a learning disability, people with dementia and culturally specific services for people falling into one or more of these categories. Since then, the Council has invested a significant amount of funds through the capital grant to fully refurbish the homes to enhance the standard, safety, and their environmental sustainability. The care-taking contract was further extended during the refurbishment work for a period of three years, to 7th July 2024 through a Deed of Extension and Variation.  Dell Field refurbishment wok was complete in March 2024 and Meadowside refurbishment is due to complete in July 2024. 

 

Following consideration of the commissioning options agreement has been reached to terminate the current care-taking and full cost recovery arrangements for Meadowside and Dell Field Care Homes and to implement a sustainable model with variation to the block bed rates.

 

There has been no rate increase since 2019 because of the complete cost recovery care-taking arrangement for the term of the contract. Following the capital investment and subsequent increasing stability in resident placement it is proposed that the updated sustainable weekly bed rates are implemented. These will be effective from 1st April 2024, in anticipation of ending the caretaking arrangement and implementing sustainable budgets from the start of this financial year, 2024-25.

 

Authorisation is sought to extend the contract under the Teckal Exemption and the Public Contracts Regulations (2015). The initial duration of the contract extension would be two years from 8th July 2024 – 7th July 2026 with the option for further extension, 2+2 years thereafter, (6 years in total).  This will avoid the need for an urgent and lengthy procurement process and for the contract to be maintained under the current care-taking arrangement which will pose a significant financial risk to the Council. It also ensures service continuity and viability.

 

The variation to the contract will be completed in two stages, through a Request for Change as part of the Change Control Process set out in the contract.   The first and more urgent step is variation to financial agreements, which will be applied from 1st April 2024. The second variation will be applied from 8th July 2024.This will include other key contract variations such as key performance indicators (KPIs) and service specification, ensuring they are current and reflect service outcomes. 

 

Publication date: 24/06/2024

Date of decision: 20/06/2024

Accompanying Documents: