Council decisions

There is a proposal for a zebra crossing and associated pedestrian improvements for outside ETZ Chaim School, Daws Lane, NW7.  Statutory consultation has been undertaken and this report summaries the objections received to the proposal and determines whether the proposals should be introduced or not, and if so, with or without modification. 

1.    To authorise the acquisition by the Council of a leasehold unit as identified in the separate exempt report and in accordance with the agreed terms set out therein.

2.    To authorise the release of funds for the completion of the purchase, and for the associated repair costs to facilitate the use of this property as temporary accommodation.

1.            This report seeks approval by Adults and Health Commissioning Director for extension to the Integrated Community Equipment Service call-off agreement with Medequip Assistive Technology Limited for three months from 1st April 2017 to 30th June 2017, at an estimated value of c£751,724 (combined CCG/LA value) through emergency waiver of Contract Procedure Rule (CPRs), under the Council’s Constitution (Contract Procedure Rules, Section 15) stating that Directors, Assistant Directors, Commissioning Directors and Heads of Service may take decisions on emergency matters in consultation with the Chairman of Policy and Resources Committee, providing they report to the next available Policy and Resources Committee. This report will set out the reasons for the emergency waiver.

2.            The continuity of current provision for three months from 1^st April 2017 is critical to enable the safe transfer from the existing provider, Medequip, to the newly procured Barnet Integrated Community Equipment Framework to Millbrook Healthcare Ltd, due to unforeseen delays in awarding the new contract by the 1^st of April.  

3.            On the 16th December 2016, a contract award DPR (appended) authorised the approval to award the new Single Supplier Integrated Community Equipment Framework, following end of standstill period, to Millbrook Healthcare Ltd from the 1st April 2017. This report also seeks authorisation to amend the commencement and end date for the contract as stated in the award DPR from the 1st April 2017 – 30th March 2020 to the 1st July 2017 - 30th June 2020. The period of the agreement is the same namely for a period of three years, with the option to extend for an additional year (+1) to 30th June 2021.

4.            There is a statutory duty on Local Authorities to meet eligible social care needs and community equipment is an important way of meeting those needs and maintaining the person’s independence. It should be noted that community equipment is increasingly important in terms of facilitating a range of local authority and health objectives and strategies, as well as in making whole systems savings. For example, community equipment is important to keep service users independent and safe in the community, thus reducing demand for hospital-based services (through avoiding admissions or more timely discharge), helping avoid expensive residential care and avoiding or reducing the cost of residential care packages.

Committee to receive a report relating to the extension of the Later Life Planning Service.

The Chairman introduced the item, which related to a recommended extension of the Later Life Planning Service Contract.

Following consideration of the item the Chairman moved to the recommendation, which the committee unanimously agreed.  The following was therefore RESOLVED:

·         That the Committee approved acceptance of an extension of the contract between the Council and Age UK Barnet for the provision of a Later Life Planning service for one year from 01 April 2017 to 31 March 2018.

Committee to receive a Consultation Report on the Prevention and Early Support Review.

The Chairman introduced the item, which related to a consultation report on the Prevention and Early Support Review. He noted that the report had been circulated to members as a supplementary paper, and that copies had been made available for members of the public at the meeting.

The Chairman then invited Zoë Garbett, the Commissioning Lead (Health and Wellbeing), and Kirstie Haines, Strategic Lead (Adults Wellbeing), to provide an overview of the contents of the report, and to answer any questions from the committee.

Following consideration of the item the Chairman moved to the recommendations, with each recommendation taken in turn. Votes were recorded as follows:

Recommendation 1:

Recommendation 2:

Recommendation 3:

Recommendation 4:

The recommendations were therefore carried, and the following was therefore RESOLVED:

1.    That the Committee considered the findings of the consultation on the proposals for the Prevention and Early Support Contracts.

2.    That the Committee approved the mitigating actions as laid out in the report – at section 1 (tables 1 and 3 – 7) and 5.2.2.

3.    That the Committee agreed that the proposed changes, which were agreed at its November meeting subject to consultation (also detailed in section 1 of this report), have now been implemented.

4.    That the Committee noted that engagement with service users and their families, and other key stakeholders will be an on-going process to ensure that developments support individuals.

Further to discussion at Committee at their meeting on 19 September 2016, Committee requested to receive an update report on the Enablement contract.

The Chairman introduced the item, which related to a review of procurement and mobilisation of the adult social care enablement service.

The Chairman then invited the James Mass, Assistant Director (Adults and Communities), and Jess Baines-Holmes, the Head of Care Quality, to the table to answer any questions from the committee.

Dawn Wakeling, Commissioning Director - Adults and Health, then provided an overview of the contents of the report

Following consideration of the item the Chairman moved to the recommendations. The committee indicated that they did not wish to move into private session later in the meeting to discuss the exempt part of the report. The committee then unanimously agreed the recommendation.  The following was therefore RESOLVED:

·         That the Committee noted the report, which set out the review of the procurement and mobilisation of the previous enablement service in Barnet.

That the Committee note the progress made in 2016/17 and agree to use the information provided to help in future decision making. 

Councillor Paul Edwards entered the meeting, and took part in the consideration and deliberation of all remaining items.

The Chairman and Dawn Wakeling, Commissioning Director - Adults and Health, introduced the item, which related to a progress report on the Adults & Safeguarding Committee Commissioning Plan and Outcome measures.

Following consideration of the item the Chairman moved to the recommendation, which the committee unanimously agreed.  The following was therefore RESOLVED:

·         That the Committee noted the progress against the Adults and SafeguardingCommittee Commissioning Plan to date in 2016/17.

CP introduced the item and drew attention to the financial report circulated. She explained that since the last Schools Forum meeting on 8^th December 2016, there had been no changes to the budget.

The third quarter provisional monitoring position forecasts an increase in the overspend of £247k. If there is an actual overspend, this will be the first call on DSG reserves.  CP went on to explain the reasons for over and underspends shown on the table in Appendix 1 by S251 line reference.

CP said there were no calls on contingency anticipated,  there was a reduction in net movement in OOB provision, additional bulge classes had resulted in an overspend, there had been a reduction in spend due to Oak Lodge’s academy conversion, increased expenditure for EYVF, but there was a small underspend that was less than Q2 projections. There has been a reduction in grant income.

The reserve position was £5m at the beginning of the year and there will be a drawdown of approximately £1.3m.

SV asked if there were any changes to the FEE2 eligibility criteria.

KP replied that EYVF was an additional type of funding, separate to FEE2, for children on a social care plan. They will now receive funding for a fixed period of time, usually 12 weeks rather than ongoing funding, at which point a progress review takes place.

This is a list of decisions taken under delegated powers in the month of January  2017.

This report approves a Planning Performance Agreement between the Council and the Diocese of London for the provision of a dedicated planning resource to facilitate the preparation and delivery of a project programme for pre-application advice that will then inform the emerging planning application to be developed and subsequently submitted by the Diocese of London in respect of the land known as St Augustine’s Church (Plot 10C) Grahame Park Estate, London NW9 (“the Site”).

There is a proposal for a pedestrian island and associated pedestrian improvements for Regents Park Road.  Statutory consultation has been undertaken and this report summaries the objections received to the proposal and determines whether the proposals should be introduced or not, and if so, with or without modification. 

Barnet Family Services works on the principle that children are best looked after within their families where this is safe and possible. In addition, it is clear that families are able to make the best decisions and plans about their children if they have all the information they need.

This report seeks approval to award a single contract for the provision of Family Group Conferences (FGCs), to families with children aged 0-25 years, to Your Family Matters (Advantage Business Centre) for a 1 year period, with the option to extend for 1 +1 years subject to performance and budget. 

The contract will be commencing from 1 April 2017.  The value of the contract for one year is £75,000.  The value of the extension periods is £150,000.  Therefore the total contract value including extension periods is £225,000.  There is also an option to spot purchase depending on  demand over the contract life time

This DPR requests authority to complete the transfer of the land as shown on the appended plans 12369_70 02_A and 12369_70_03-A to BEL in accordance with the Terms of the PDA following appropriation.

Under the terms of the Regeneration Agreement for Dollis Valley the resident leaseholders on the estate have been offered the option of reinvesting the value of their existing properties into a shared equity purchase of a new home on the estate, under which agreement the Council would purchase and hold the balance of the equity.

Five leaseholders currently occupying properties in phase 3 of the development have opted to take up the Council’s offer and the Council now needs to provide the funding of the equity that it will retain in these five homes so that its development partner, Countryside, can complete the sales and move the leaseholders out of the homes which will need to be demolished for the next phase. The funding of the equity will be in accordance with the regeneration agreement. The value of the council’s shared equity and associated contributions in respect of stamp duty land tax will be to the development partner or paid in a lump sum to Countryside on completion of each property purchase.

1.    That in accordance with the resolution of Assets Regeneration and Growth Committee dated 12^th December  2016 and the terms of the Regeneration Agreement dated 1^st October 2012 made between the Council and Countryside Properties (UK) limited (CPUK), the Council agrees to enter into shared equity mortgages of the five newly constructed properties on the redeveloped Dollis Valley estate detailed at paragraphs 1.9 and 1.10 of this report and will pay  the value of the Council’s equity share to CPUK along with a sum in respect of the stamp duty land tax payable for each property in proportion to the Council’s equity share.

Authorisation is sought to award RM Countryside Services Ltd the Fabrication Contract 2017-20 (ref 701482) - the provision of specified and bespoke metal fabrication and associated services for the Greenspaces delivery unit - for three years, with the option to extend up to a two year period and maximum value of £1,000,000 (over the maximum five year period of the contract).

This report agrees the following:

That the Commissioning Director-Growth and Development agrees to procuring the services of a Surveyor for work on housing enforcement related cases including properties purchased through CPO for a period of two years, with an option to extend for a further year subject to performance and budget. The contract value will not exceed £164,000.

Alon Or-bach - Pavement and Road Gritting

Councillor Alon Or-bach introduced the item and requested that the Committee supported his Member’s Item.

Having considered the Member’s Item the Environment Committee: 

Resolved:

-        That the Commissioning Director for Environment be requested to revise the list of roads into alphabetical order

-        That the Committee requested that web-platform functionality be improved to enable a search function if possible.

-        That  the Area Committee Members receive information that outlines the schedule for gritting of pavements and roads

Alan Schneiderman – Road Safety in Friary Road N12

Councillor Alan Schneiderman introduced the item and requested that the Committee support his Member’s Item.   He requested that a site visit take place and proposals be considered for implementation. 

Councillor Geoff Cooke spoke in relation to this item as a Ward Member.  He outlined his support for the item and highlighted the need for traffic calming measures within the road.

Having considered the Member’s Item the Environment Committee: 

Resolved:

·       That officers access Friary Road agaist the agreed assessment tool for potential inclusion in the 2017/18 LiP programme. If the road is not assessed as a priority, a report be submitted to the appropriate Area Committee that outlines a road safety scheme for Friary Road that could be funded through the area committee process

Adam Langleben Orbital Rail in Barnet

Councillor Adam Langleben introduced his Member’s item and requested that Members of the Committee provide support.

Having considered the Member’s Item the Environment Committee: 

Resolved:

·       That officers consider orbital rail routes as part of the development of a sustainable transport strategy for the Borough.