Agenda and minutes

RESOLVED that the minutes of the meeting, held on 13 January 2016, be agreed as a correct record.

Apologies had been received from Councillor Phil Cohen (with Councillor Laurie Williams as substitute) and Councillor Bridget Perry (with Councillor David Longstaff as substitute).

None.

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The Committee considered a report with regard to the petitions detailed below that had received the requisite number of signatures in order to be considered by this Committee:

(a)  Oxford Avenue

The Committee received a representation from Lionel Pereira requesting the extension of double yellow lines to the top of Oxford Avenue and bends outside 6 Oxford Avenue and 1 Kinderton Close.  The petition also included a request to implement a resident only parking zone within the estate was also received.

RESOLVED that the Committee approve funding of up to £1,500 from the Chipping Barnet Area Committee CIL funding steam for an investigation into various options and an informal consultation in relation to yellow lines with a report back to a future meeting of this Committee with the results of the consultation and also addressing the various safety issues.

(b)The Hollies

The Committee received a petition from the residents of the Hollies, expressing concern about problems residents were having trying to pull out of the concealed entrance, with a request to replace a faded white line with an extended yellow line. The Chairman of the Committee and a ward Councillor for this area supported the views of the residents.

Officers advised that a single yellow line to prevent parking adjacent to the entrance to The Hollies was not permissible although the white line could be repainted and possibly extended. Cllr. Sowerby stated the problem with over parking causing congestion at the top end of Oakleigh Park North was an ongoing issue for which he had received numerous complaints from local residents.  Cllr. Sowerby therefore suggested that a more holistic approach to the issue should be taken. After discussion with Officers the Committee indicated that a single yellow line on one side of the upper part of the road would was the preferred option. The single white line outside The Hollies could also be repainted. The committee agreed to a spending allocation from the CIL funding stream of £3,000 for the proposed works. This proposal would be subject to formal consultation.

RESOLVED that the Committee approve funding of up to £3,000 from the Chipping Barnet Area Committee CIL funding steam for a review of and the installation of yellow lines (including a statutory consultation) towards the upper end of Oakleigh Park North. Cllr.Sowerby to meet Highways officers on site to discuss the proposal.

The Chairman announced a variation in the order of the agenda.  Agenda item 9 (Sport and Physical Activity: Targeted Intervention Programmes) would be considered before agenda item 7 (Area Committee Grants Funding) as this item had a crossover with Agenda item 8 and the Chairman thought it sensible to discuss both items together.

The Committee received a report (including a revised Appendix 1 which had been tabled) which detailed the allocation of Area Committee Budget funding for the Chipping Barnet Area Committee (approvals and payments to date).

RESOLVED that the amount for allocations, as detailed at the revised Appendix 1, be noted.

The Committee considered a number of Members Items which sponsored applications to the Chipping Barnet Area Committee Budget in accordance with the revised Area Committee Budget processes agreed in July 2015.

The applications were received and considered as follows:

The Committee considered a report by the Strategic Lead, Sport and Physical Activity on Targeted Intervention Programmes. The report contained a number of recommendations seeking to improve physical activity participation levels amongst older adults and children and young people within Chipping Barnet.

Members then discussed the merits of the application for non-CIL funding from Community Barnet (agenda item 8, page 43 refers).to trial a social isolation tool kit in Coppetts Ward. Some members present thought the application was inappropriate as decisions relating to public health and social care should be made by the relevant theme committee. A vote was then taken and the application resolved (see below)

RESOLVED that:

1.    The Committee approve an Area Committee budget allocation of £10,000 funding (non-CIL) to GLL to deliver a 12 month pilot satellite scheme (as detailed in Appendix 1A) and authorise a commission via the Strategic Lead, Sport & Physical Activity;

2.    The Committee approve an Area Committee budget allocation of £9,270 funding (non-CIL) to ‘Our Parks’ to deliver a pilot physical activity programme (as detailed in Appendix 1B), be approved and  authorise a commission via the Strategic Lead, Sport & Physical Activity;

3.    The Committee delegate authority to the Commissioning Lead, Sport & Physical Activity to produce a future report outlining a cost review of alternative digital tools in accordance with Chipping Barnet schools committed to the Golden Kilometre Project. It also be agreed that this report back should include information relating to securing of sponsorship. The Committee request that the Commissioning Lead, Sport & Physical Activity report back to the Committee the final outcome of the projects detailed at minute items 1, 2 and 3 above.

To follow.

The Committee considered this report which provided an update on the actions agreed by the Committee at previous meetings, on-going Committee approved schemes and new requests that had been approved at the last meeting.

Appendix 1 of the report provided a summary of the actions requested by the Committee, progress made to date, actions required by Officers and recommendations to be considered by the Committee.

RESOLVED that the Committee note update and actions set out at Appendix 1, with actual costs being reported back to the Committee via the next budget report.

The Chairman welcomed the Highways Planned Maintenance Report which he stated was commendably frank and thorough. The Committee considered the report detailing the approved Highways Planned Maintenance Programme for 2016/17 in the Chipping Barnet constituency area approved by the Environment Committee on 11 January 2016.

The Committee were requested to consider and comment on the proposed works for 2016/17 up until 2020, particularly in terms of their priorities in Member’s Wards.

Some members identified errors in their Ward reports in terms of roads incorrectly listed as within their Wards. Highways asked members to email them the necessary corrections.

Cllr Sowerby then commented that in relation to his Ward he greatly appreciated Temple Avenue’s inclusion on the resurfacing programme for the 2016/17 financial year, but he could not understand why Chandos Avenue had not been included in this year’s programme as it was to have been resurfaced last summer. Highways Officers said they would look into the possibility of including Chandos Avenue in this year’s resurfacing programme.

Cllr Sowerby further stated that he was very happy to see Northumberland Road’s inclusion on the footway renewal programme for 2017/18. However, he was concerned that the report did not indicate exactly where on the priority list the scheme was placed as in his opinion the footway was in urgent need of renewal due to extensive root heave. Cllr Sowerby added that he was surprised that Friars Avenue had not been included anywhere on the forward works programme as the footway on this small cul-de-sac was in quite a poor state of repair. Officers stated that they would take account of all his comments when finalising the works programme.     

Members were then invited to email Highways Officers any comments they may have as regards the proposed works programme as it concerned their Wards.

RESOLVED that:

1.    The report and decision made by the Environment Committee be noted;

2.    That Committee Members’ additional requests be considered for inclusion in the Highways Planned Maintenance Programme;

3.     Members be invited to email Highways with their concerns about errors in relation to their Wards and also with regards to individual schemes.

The Committee considered this report, which detailed the outcome of the public consultation on the proposed Pollard Road Traffic Management Scheme. The report recommended that based on the very positive results of the consultation Highways should proceed to the implementation stage of the scheme.

A number of Members then raised objections to the inclusion of speed cushions within the scheme  stating that they do not comply with Council policy.

RESOLVED that the matter be deferred to the next meeting of the Committee, subject to clarification being sought on the Council’s policy with regard to speed cushions.

To follow.

The Committee considered this report which detailed the feasibility study undertaken to address the safety concerns raised regarding Totteridge Lane at its junction with the Waitrose Entrance and to seek approval to proceed to detailed design, including a Road Safety Audit, of the proposals.

Cllr Stock expressed concerns with regard to the proposals and their associated costs and requested that Totteridge and Oakleigh Ward Members meet with officers to discuss alternative options and that the item be reconsidered by the Committee following that meeting.

RESOLVED that the matter be deferred to allow Totteridge and Oakleigh Ward Members to meet to discuss alternative options.

The Committee considered the Work Programme.

With regard to the Elm Bank planning application it was noted that the developer would be releasing funds towards the parking review around the site within 20 days of the development starting.

It was also requested that Highways Officers update Councillor Longstaff regarding the Alston Road pedestrian crossing.

RESOLVED that

1.    The Work Programme be noted;

2.    Highways Officers be requested to update Councillor Longstaff with regard to Alston Road.

Chairman’s Urgent Item – Woodside Park Garden Suburb Residents  Association

It was noted that this item had already been dealt with under Members Items (minute 9 refers).