Agenda and minutes

North Area Committee - Thursday 15th January, 2015 7.00 pm

Venue: 1255 High Road, Whetstone, N20 0EJ. View directions

Contact: Maria Lugangira 020 8359 2761  Email: maria.lugangira@barnet.gov.uk

Items
No. Item

1.

Minutes of the last Meeting pdf icon PDF 39 KB

Minutes:

That the Minutes of the meeting of the Sub-Committee held on 22 October 2014 be agreed as a correct record.

 

2.

Absence of Members (if any)

Minutes:

There were none.

3.

Declarations of Members Disclosable Pecuniary Interests and Non-pecuniary Interests

Minutes:

Councillor

Agenda Item

Nature of Interest

Pauline Coakely-Webb

Item 7 – Area Committee Budget Allocations.

 

East Barnet Community Festival

 

Friern Barnet Community Library

Non-Pecuniary Interest as Councillor Coakley Webb is a trustee of the East Barnet Community Festival

Non-Pecuniary Interest as Councillor Coakley Webb is a trustee Friern Barnet Community Library

 

4.

Report of the Monitoring Officer (if any)

Minutes:

There were none.

5.

Public Questions and Comments (if any)

Minutes:

There were none.

6.

Members' Items (if any)

Minutes:

There were none.

7.

Area Committee Budget Allocations pdf icon PDF 376 KB

Additional documents:

Minutes:

 

The Chairman opened the meeting with a statement that due to an administrative error some applications had incorrectly stated that some Councillor's had sponsored applications when they had not. 

 

Councillor Amy Trevathan confirmed that she had incorrectly been cited as a sponsor on some applications. She further raised concerns about applications not yet passed the due diligence test but which the Committee were expected to make a decisions on.

 

The Head of Governance clarified the following points raised by the Committee:

 

1.         Sponsor Councillors

The report contained some misleading labelling in that not all Councillors listed as sponsors of applications were formal sponsors. It was noted that legal advice had been received to confirm that all members would have the right to vote on all of the applications, regardless of their status as a sponsor.

 

1.         Considering applications that have not passed the due diligence test

Officers assessed the application against the guidance and conditions of grant and on that basis made recommendations to the Committee. Where applications had not passed the due diligence test but the Committee was minded to approve them there was an element of risk - the ultimate decision rested with the Committee.

 

The Head of Governance introduced the report and provided an overview of the applications and assessments process.

 

The Committee considered each application in turn. The Chairman introduced each application and invited discussion by the Committee. Where there were outstanding matters which required clarification, Committee Members asked questions of applicants present in the meeting, and responses were provided.

 

 

RESOLVED – 

 

1.            That following consideration of each of the applications the Committee approve/ refused the applications as set out Appendix 1 of the minutes.

2.            That the Committee note total funds allocated is £48,796 with the remaining £51,204 to be rolled over to the next round of funding.

 

 

 

 

 

 

 

8.

Matters referred from the Chipping Barnet Residents Forum

Minutes:

There were none.

9.

Any item(s) the Chairman decides are Urgent

Minutes:

There were none.