Agenda and draft minutes

Venue: Hendon Town Hall, The Burroughs, London NW4 4BQ. View directions

Contact: Paul Frost 020 8359 2205 Email: paul.frost@barnet.gov.uk 

Note: The deadline for public comments and questions for this meeting is Thursday 30 May 2019 at 10am 

Items
No. Item

1.

Minutes of the previous meeting pdf icon PDF 115 KB

2.

Absence of Members

    Minutes:

    An apology of absence was received from Councillor Jo Cooper and Councillor Laurie Williams.  They were substituted by Councillor Tim Roberts and Councillor Nagus Narenthira. 

     

    The Chairman welcomed all Members and in particular Councillor Felix Byers as it was his first meeting of the Environment Committee. 

     

3.

Declarations of Members' Disclosable Pecuniary Interests and Non-Pecuniary Interests

4.

Report of the Monitoring Officer (if any)

5.

Public Questions and Comments (if any) pdf icon PDF 147 KB

    Minutes:

    An apology of absence was received from Councillor Jo Cooper and Councillor Laurie Williams.  They were substituted by Councillor Tim Roberts and Councillor Nagus Narenthira. 

     

    The Chairman welcomed all Members and in particular Councillor Felix Byers as it was his first meeting of the Environment Committee. 

     

6.

Members' Items pdf icon PDF 155 KB

    Minutes:

    Councillor Cooper Make Barnet Plastic Free

    In the absence of Councillor Cooper the Chairman allowed Councillor Alan Schneiderman to introduce the item which he duly did. 

     

    Councillor Perter Zinkin noted that the North London Waste Authority had delivered a campaign that had been agreed by all member Boroughs for a low plastic zone.  He suggested that LB Barnet explore this and consider a trial in order to adopt a minimal plastic policy, and that Councillor’s Coopers views be requested on the matter.    Councillor Alan Schneiderman requested, support on the topic and that the Council and the Environment Committee support Councillor Cooper’s Member’s Item.

     

    The Executive Director for Environment, Mr Jamie Blake said that it was possible to support the North London Waste Authority’s campaign and consider a trial based on that.  He added that the Committee’s priorities had been agreed along with the Committee Work Programme that included the Recycling and Waste Plan.  Councillor Peter Zinkin requested that any future report on this subject consider and include the usage of plastic within the Borough.   

     

    Having considered the report the Committee unanimously:

     

    Resolved:

    - That the Members Item be noted

    - That the Environment Committee agree to support the North London Waste Authority proposals

    - That the Environment Committee noted that the detail of this item be incorporated within the Recycling and Waste Plan that was due to be reported in September 2019.

     

     

    Councillor Alan Schneiderman - London Climate Action Week

    Councillor Alan Schneiderman introduced and requested that the Committee support the item.

     

    Having considered the report the Committee unanimously:

     

    Resolved:

    - That the Members Item be noted

    - That the Environment Committee agree that information relating to ‘London Climate Action Week’ will take place between 1-8 July 2019 be published on the Council’s website.

     

    Councillor Laurie Williams - A ‘Bee Corridor’ for Barnet

    In the absence of Councillor Laurie Williams the Chairman allowed Councillor Geof Cooke to introduce the item which he duly did.   Councillor Cooke requested that the Committee support the item.

     

    Having considered the report the Committee unanimously:

     

    Resolved:

    -       That the Members Item be noted

    -       That the Environment Committee agree the report

     

    Councillor Geof Cooke - Barnet Council’s Response to Mayor’s Air Quality Audit of Schools

    Councillor Alan Schneiderman introduced and requested that the Committee support the item.

     

    Having considered the report the Committee unanimously:

     

    Resolved:

    - That the Members Item be noted

    - That the Environment Committee noted that this item be submitted to the September meeting.

     

7.

Street Cleansing Improvement Options pdf icon PDF 192 KB

    Additional documents:

    Minutes:

    The Executive Director for Environment, Mr Jamie Blake introduced the report.   He stated that the report outlined how £100k of additional funding had been used to address immediate priorities.  He also illustrated how the costed options for the remaining £400k could be used from June 2019 to make further longer term, sustainable improvements.  He asked the Committee to note that at 5.1.2 the total figure approved by the Policy and Recourses committee was £1.3m not £1m.

     

    The Chairman reminded members that this item had been reported to the last meeting on 14 March 2019.   He requested that Members consider the allocated funding proposals and he therefore encouraged members to review the recommendations. 

     

    Having consider the report the Committee unanimously agreed the reports recommendation and additional resolution.

     

    Resolved:  

     

    That the Environment Committee noted the report.

     

    That the Environment Committee reviewed the options presented within the Street Cleansing Improvement Report (Appendix A) and agreed those which it would like taken forward by Officers.

     

    That the Environment Committee agreed to the inclusion of the section of Gaskarth Road within the Barnet Waste Regulations, as set out in section 1B of  this report.

     

    That the outcome of the alternative parking Trial in tables 1&2 be report back to the Committee in order for options be considered and how that could be implemented and rolled out across the Borough.  In doing so residents will be made aware of when their road will be cleared.

     

    Councillor Peter Zinkin proposed and requested that Officers work with fast food outlets in order to encourage and improve the surrounding areas at their premises.  It was agreed that 0.33FT (1/3) be provided to resource this initiative together with the low plastic initiative.  

     

8.

Schools Permit Scheme pdf icon PDF 191 KB

    Additional documents:

    Minutes:

    The Environment Committee received the report:

     

    Resolved

    1.    That the Environment Committee noted the outcome of the surveys conducted in zones GS and J.

    2.    That the committee approved the issue of school permits to allow staff at the listed school to park in permit bays for the applicable zone while the holder is carrying out school duties or travelling for the purpose of carrying out school duties, subject to the conditions agreed at the Environment Committee of 11 May 2017, and 11 January 2018.

    3.    That the Environment Committee agreed that the maximum number of concurrent permits to be issued to staff at Beis Chinuch School be limited to 10.

    4.    That the Environment Committee agreed that the maximum number of concurrent permits to be issued to staff at Garden Suburb School be limited to 25.

    5.    That approval of future applications for schools permits which meet the scheme criteria agreed by Environment Committee on 11 May 2017 and 11 January 2018 respectively be delegated to the Executive Director for Environment in consultation with Ward Members.

     

9.

Barnet Tree Policy Update

10.

Childs Hill Park - Improvement Plan pdf icon PDF 169 KB

    Additional documents:

    Minutes:

    The Executive Director for Environment, Mr Jamie Blake provided the Committee with an overview of the report.  He outlined that the S106 contribution of £210,000 would improve the capacity and facilities of Childs Hill Park. 

     

    The Chairman welcomed representatives of the Friends of Childs Hill Park who were in attendance.

     

    Having considered the report, the Committee unanimously:

     

    Resolved

     

    1.    That the Environment Committee notes the results of the consultation completed by the Friends of Childs Hill Park and accepts the recommendations for the areas of investment set out in this report using a S106 contribution of £210,000 from planning permission F/04474/14.

    2.    That the Environment Committee agrees to delegate authority to the Executive Director, Environment to procure external design consultants and construction contractors for the Improvement Plan set out in this report, in accordance with the Council’s Contract Procedure Rules.

     

11.

Barnet Flood Risk Management pdf icon PDF 108 KB

    Additional documents:

    Minutes:

     

     

    The Executive Director for Environment, Mr Jamie Blake provided the Committee with an overview of the report. 

     

    Having considered the report, the Committee.

     

    Resolved

     

    1.    That the Committee agreed to support the submission of eight flood risk management projects to the Environment Agency’s programme of Flood and  Coastal Erosion Risk Management (FCERM) schemes, including:

    a. Three flood risk management projects to be delivered in-year

    b. A further five flood risk management projects to be included in the second

    tranche (post 2020/21) programme

     

    2.    That the Committee agreed the proposed capital investment of up to £60,000 detailed in paragraph 5.2.1 of this report, subject to funding being received from the Environment Agency, to support the delivery of the three in-year flood risk management projects.

     

    3.    That, subject to funding being received from the Environment Agency, the Executive Director for Environment is authorised to instruct Re to design and implement the schemes proposed in paragraph 2.10 by placing orders with the Council’s term maintenance contractors or specialist contractors appointed in accordance with the public procurement rules and or the Council’s Contract Procedure Rules as appropriate.

     

    The vote was recorded as follows:

    For - 9

    Against - 0

    Abstained - 1

     

12.

Extension of ESPO 271 Vehicle Hire - Self-Drive Framework pdf icon PDF 155 KB

    Minutes:

    The Executive Director for Environment, Mr Jamie Blake.  He said that the report was submitted in order to give approval to extend the Eastern Shires Purchasing Organisation (ESPO) framework 271 for Self-Drive Vehicle Hire call off agreement, to support delivery of front, line services in Barnet. The Committee noted that the extension period was up to 31/03/2020.

     

    Having considered the report, the Committee unanimously:

     

    Resolved

     

    That the Committee approve the Transport Services to extend the ESPO 271 Vehicle hire – self-drive call off framework, to hire vehicles as and when required, from the approved providers, with total spend up to £1.5m to end of March 2020. The actual spend will be subject to the Service Area requirement. The extension period will be up to 31st March 2020.

     

     

13.

End of Year 2018/19 Environment Performance Report pdf icon PDF 417 KB

    Minutes:

    The Executive Director for Environment, Mr Jamie Blake introduced the item.  He stated that the report provided an annual overview of the Theme Committee priorities in the Corporate Plan 2018/19 Addendum at the End of Year including budget outturns and performance on activities and key indicators, as well as any high-level risks.

     

    The Environment Committee considered the reports and had the opportunity to make comments.  In doing so membership scrutinised the information presented.

     

    During the consideration of the item the Chairman requested that future reports included a estimated breakdown of the figures for dry recycling for households and for flats.  He requested that this be circulated to the Committee Membership.

     

    The Committee also noted that there will be a consultation on green waste later in the year.

     

     

    Having considered the report, the Committee unanimously:

     

     

    Resolved:

    The Committee noted the financial, performance and risk information for End of Year 2018/19.

     

14.

Committee Forward Work Programme pdf icon PDF 89 KB

15.

Motion to Exclude the Press and Public

16.

Advertising Contract Renewal - Reprovision of the Existing Bus Shelter Assets pdf icon PDF 188 KB

    Additional documents:

    Minutes:

    The Executive Director for Environment, Mr Jamie Blake introduced the item. 

     

    The Committee were reminded of the decision that was taken at the meeting on 13 September 2018.   Therefore, it was noted that the Committee were requested to consider and determine the number of bus shelters within the new contractual arrangements.

     

    Having considered the report, the Committee:

     

    Resolved:

    1.    That Committee agreed the preferred option to replace all existing bus shelters and for these to be supplied, installed and maintained under a new advertising contract with the preferred bidder

    2.    That Committee agreed that the Executive Director for Environment is authorised to conclude the contract with the preferred bidder.

    3.    The Committee noted the exempt information.

     

    Vote – 7

    Against – 0

    Abstained – 3

     

17.

Any Other Items that the Chairman Decides are Urgent