Agenda and minutes

RESOLVED – That the minutes of the meeting held on 1 September 2016 be agreed as a correct record.

Apologies for absence were received from Councillor Sachin Rajput and Councillor Joan Scannell who was substituted for by Councillor Reuben Thompstone.

The following interests were declared:

There was none.

There were none.

There were none.

The Committee considered the report.

RESOLVED –

1.    That the Committee agree the suggested set of indicators to be monitored, as set out in Tables 1 and 2 of this report.

2.    That the Committee agree to receive six-monthly updates based on the suggested indicators, together with accompanying comments from officers and a view from local strategic partners. 

The Committee considered the report. 

It was noted there was a typographical error on the first line of paragraph 1.1.4, and that ‘an’ should read ‘to’.

RESOLVED – That the Committee approves the ‘Efficiency Plan’ for submission to the Department for Communities and Local Government (DCLG) in order to secure a minimum funding guarantee.

The Committee noted the report.

It was noted there were typographical errors in recommendation two. It was noted that the word ‘approved’ and that the words ‘and deletions’ should be deleted from the recommendation, as there were no deletions in this instance.  This was duly agreed.  

RESOLVED – That the Committee

1.    Approve the budget virements as set out in sections 1.2 &1.3

2.    Approve the additions to the capital programme and the funding changes as shown in paragraph 1.4

The Committee considered the report.

With respect to recommendation four, Councillor Rawlings requested that there be consideration at a future Constitution, Ethics and Probity Committee meeting of the practice of some decisions being delegated to an officer in consultation with the Chairman, with no reference to opposition members of the committee. This was duly agreed.

A separate vote was taken on recommendation four.

On recommendations one to three being put to the vote, the recommendations were unanimously declared carried.

On recommendation four being put to the vote, the Committee voted:

For: 6 

Against: 5

Abstain: 0

Recommendation four was declared carried.

RESOLVED – That the Committee

1.    Approves the vision for the future of customer services in Barnet (section 1.2 to 1.6), as agreed on 28 June 2016 as part of the Customer Access Strategy.

2.    Approves the Customer Transformation Programme Business Case (Appendix A), which sets out the proposed approach. Agrees the capital addition of £1.5m to the capital programme for 2016/17 to deliver Phase 1 of the programme as set out in paragraph 9.2. Notes the overall anticipated costs of £5.4m over a two-year period to deliver this vision. The capital requirements for the balance of the funding required in future years will be considered as part of the Council’s capital investment programme within the Council’s Medium Term Financial Strategy which will be brought back to this Committee at a future date for approval based on the successful delivery of Phase 1.

3.    Approves the Chief Operating Officer to commission the council’s contracted IT assurance partner to scrutinise the technical aspects of the programme before funding is released or contracts are signed.

4.    Delegates authority to the Chief Operating Officer, in consultation with the Chairman of the P&R Committee, to agree an appropriate delivery plan and to enter into contracts to deliver this work with payment based on successful delivery against milestones.

The Committee considered the report.

The Commissioning Director for Growth and Development noted there was a typographical error on the front page of the report, and that the report should be in the name of Cath Shaw, Commissioning Director for Growth and Development.

RESOLVED –

1.    That the Committee note the responses in the Consultation Report for the proposed Sustainable Design and Construction Supplementary Planning Document attached at Appendix 1.

2.    That the proposed Sustainable Design and Construction Supplementary Planning Document attached at Appendix 2 is approved for adoption for use as guidance for planning applications.

3.    That the Committee note the responses in the Consultation Report for the proposed Residential Design Guidance Supplementary Planning Document attached at Appendix 3.

4.    That the proposed Residential Design Guidance Supplementary Planning Document attached at Appendix 4 is approved for adoption for use as guidance for planning applications.

The Committee considered the report.

RESOLVED – That the Committee considers the council’s ICT Strategy and notes that business cases to deliver the strategy will be presented to Committee for approval

The Committee noted the work programme.

There were none.