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Contact: Andrew Charlwood 020 8359 2014 Email: andrew.charlwood@barnet.gov.uk
Items
| No. |
Item |
1. |
Minutes of last meeting  PDF 118 KB
Minutes:
RESOLVED that the
minutes of the meeting held on 16 November 2016 be approved as a
correct record.
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2. |
Absence of Members
Minutes:
An apology for absence had been
received from Councillor Joan Scannell who was substituted for by
Councillor Peter Zinkin.
An apology for late arrival had
been received from Councillor Ross Houston.
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3. |
Declaration of Members' Disclosable Pecuniary interests and Non Pecuniary interests (If any)
Minutes:
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4. |
Report of the Monitoring Officer (If any)
Minutes:
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5. |
Public Question and comments (If any)
Minutes:
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6. |
Members' Items (If any)
Minutes:
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7. |
Constitution Review PDF 178 KB
Additional documents:
Minutes:
RESOLVED that the Committee recommend to Council that the
Constitution be amended to incorporate the changes set out in the
table below and the track change versions attached at Appendix A to
Appendix I.
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No.
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Section
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Reference (papers submitted to
Committee)
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Changes contained in the report to
Constitution, Ethics and Probity Committee
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Recommendation to Full Council
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1
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Financial Regulations
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Page 45
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Amend section 4.4.3 of the Financial Regulations
to delete ‘Performance and Contract Management’ and
replace with ‘Policy & Resources
Committee’.
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Agreed as per report
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2
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Article 11 – Finance, Contracts, Land Disposal and Legal
Matters
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Pages 65 – 68
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Delete the current sections
11.04 and 11.05 and replace with revised sections as detailed in
the report to the Committee.
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Agreed as per report
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3
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Public Participation and Engagement Rules
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Pages 71 – 72
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Amend
section 6 to include the following restriction:
“Public questions,
comments and items/questions to residents’ forums are not
permitted:…
If they relate to a matter
submitted by someone who has been deemed to be subject to the
Unreasonably Persistent Complainants Policy.”
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Agreed as per report
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4
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Responsibility for Functions
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Page 79 – 80
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Responsibility
for Functions, Section 6.3 – delete existing text and replace
with:
“The
Chairman of an Area Committee may refer applications to the Area
Committee Budget to the Environment Committee. When referring the
application the Chairman shall provide reasons for the
referral.”
Amend
section 6.4 to remove reference to Area Committees being able to
refer matters to a ‘relevant committee’ by deleting
‘…or relevant…’ in the table.
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Agreed as per report
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5
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Responsibility for Functions,
Annex A – Terms of Reference of Committees, Sub-Committees
and Partnership Boards
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Page 84
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Amend the
terms of reference of the Community Leadership Committee to delete
the following:
“(14) Determining
applications to the Area Committee Budget referred by Area
Committees.”
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Agreed as per report
·
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6
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Meetings Procedure Rules
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Page 89
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Amend Meetings Procedure Rules to remove
reference to “…sponsoring an
application…” and changing the deadline for submitting
items from 12 days to 10 days. Revised
wording to read:
“Any Member will be permitted to have one matter only
(with no sub-items) on the agenda for an Area Committee where the
Member is proposing a drawdown from the Area Committee
Budget. Members’ Items submitted
for these purposes must be submitted 10 clear working days before
the meeting. Items received after that
time will only be dealt with at the meeting if the Chairman agrees
they are urgent.”
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Agreed as per report
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7
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Contract Procedure Rules
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Page 105
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Section 4.5 – add a new
final sentence as follows:
“A conflict of interest
form is to be issued to all officers, and retained for all officers
involved with a procurement exercise.”
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Agreed as per report
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8
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Contract Procedure Rules
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Page 105
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Amend section 5.1.8 as
follows:
“Ensure that all new
Contracts above the published limits, £10,000, and planned during the forthcoming financial
year are clearly identified in their Budget and Annual Procurement
Forward Plan (APFP);”
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Agreed as per report
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9 ... view
the full minutes text for item 7.
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8. |
Code of Conduct Allegations 2016/17 PDF 229 KB
Additional documents:
Minutes:
RESOLVED that the Committee note
the update as set out in Appendix A.
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9. |
Members Code of Conduct PDF 134 KB
Additional documents:
Minutes:
The Monitoring Officer presented a report
which set out a revised Members Code of Conduct which was intended
to clarify the circumstances in which Members need
to declare interests.
RESOLVED
that the Committee recommend the revised Members Code of Conduct as
set out in Appendix B be recommended to full Council for adoption,
subject to:
i)
Adding a new section 2 (f) to introduce
a duty to report safeguarding concerns
ii)
References to ‘City Council’
being amended to ‘Council’; and
iii)
Additional text being included after the
definitions of pecuniary and non-pecuniary interests as follows:
“In the event that Members are unsure as to whether they have
an interest and/or the type of interest are advised to consult with
the Monitoring Officer.”
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10. |
Any other item(s) that the Chairman decides are urgent
Minutes:
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