Agenda and minutes

RESOLVED

That the minutes of the meeting held on 4 November 2013 be agreed as a correct record.

None.

None.

Details are appended of the questions asked of, and the answers given by the Chairman. Verbal responses were given to supplementary questions at the meeting.

The Committee considered the reference back from the Business Management Overview and Scrutiny Committee in respect of the disposal and development of the Pavilion Way site, Burnt Oak, HA8.

The Committee heard comments from Mr Roger Lyons, Mr Derryll David, and Mr Ammad Naqvi and received representations from Councillor Charlie OMacauley and Councillor Hugh Rayner. Questions were asked to Mr Lyons, Mr Naqvi, Councillor OMacauley and Councillor Hugh Rayner, and verbal answers were given in the meeting.

Councillor Rayner noted his preference would be for the development of a full size all weather sports pitch at the site, and Councillor Rams noted he would support this outcome. It was noted that these decisions have yet to be made, and would be determined through the planning process.

The Committee, in being satisfied that due regard had been given to the Public Sector Equalities Duty,

RESOLVED:

To implement their decision of 4 November 2013 in respect of the disposal and development of land at the Pavilion Way site in Burnt Oak.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

1.1         That the Performance in Paragraph 9.1 and Appendix A of the report be noted

1.2         That Directors take appropriate action to ensure costs are kept within budget and income targets are met. (Paragraph 9.3.2 of the report)

1.3       That Directors take appropriate action to improve performance against those corporate performance, Human Resources (HR), project, and risk measures where quarter two performance remains a challenge. (Paragraphs 9.1 and Appendix A of the report)

1.4      That Directors ensure that those capital projects in their services are managed closely to ensure they are delivered within budget and in accordance with the agreed timeframe. (Paragraph 9.3.13 of the report)

1.5       That the proposed 2013/14 capital additions/deletions totalling £19.271m and slippage of £22.519m as set out in Table 3 (Paragraph 9.3.14 of the report) and Appendix C and the related funding implications summarised in Table 4 (Paragraph 9.3.15 of the report) be approved.

1.6       That the Agency Costs for the second quarter be noted. (Paragraph 9.5.1 of the report)

1.7      That the Corporate Risk Register at Appendix E be noted.

1.8     That the One Barnet Programme (Paragraph 9.10 and Appendix F) be noted.

1.9    That the changes to Fees and charges for a new size of room rental within the Library service in 2014/15 be approved. (Paragraph 9.7.1 and Appendix G of the report)

1.10    That the following virements for this financial year and on-going be approved:

·        £1.842m within the Waste and Recycling service. This is required to realign the budgets to reflect the latest organisational structure within Streetscene including the efficiencies from the 13/14 savings initiatives. There is a nil impact on budgets. (Paragraph 9.4.1 of the report)

1.11    That the following transfers from Contingency for this financial year and on-going be approved (Paragraph 9.6.1 of the report):

·                    £1m transfer from contingency to the Family Services to support on-going demographic pressures in Children’s Social Care; and

·                    £0.500m transfer from contingency to support the reactive maintenance budget.

1.12    That the following funding from the transformation reserve be approved (Paragraph 9.6.2 of the report):

·      Children’s service transformation £0.200m

·      Children’s income SEN and complex needs  £0.250m

·      Children’s transformation scoping £0.024m

·      Priorities and spending review £0.250m;

1.13    That £0.1m draw down is approved from the risk reserve to cover costs associated with the judicial review (Paragraph 9.10.3)

1.14    That the Treasury position in 9.8 be noted.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

That approval be given for Officers to proceed with the additional contract procurement activity for the remainder of the financial year 2013/14 as set out in Appendix 1 to this report subject to budget availability.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

That the Committee note that the deed of dedication is agreed in principle to the council’s requirements, the document is to be signed on completion of the sale of the land known as the Stanley Road Playing Fields and Former Herbert Wilmot Centre, East Finchley, N2.

The supplementary reports (Appendices 4 and 5) on the Response to questions from the Trade Unions in line with the Trade Union Engagement Process for One Barnet Projects were noted.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

1.1         That Cabinet Resources Committee approve the Full Business Case for the future of the CCTV service and authorise the procurement of a fully outsourced service through OCS Group UK Ltd, (identified as Supplier B in Appendix 3 – CCTV procurement evaluation report), for a period of five years (with a potential extension of an additional two years).

1.2         That Cabinet Resources Committee approve an additional capital contribution of £972,000 funded from revenue contribution, from the council to enable the complete upgrade of the CCTV system (including Automatic Number Plate Recognition).

1.3         That Cabinet Resources Committee approve an additional draw down of £30,000 from the One Barnet Transformation Reserve to fund the project resource required in order to facilitate mobilisation.

1.4         That Cabinet Resources Committee authorises officers to issue a 'Letter of Intent and Authority to Incur Expenditure' to OCS Group UK Ltd to enable them to begin the technical upgrade process ahead of formal contract signature.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

That the Committee:

1.1         Approves extension of two contracts for a year (from 1 April 2014 to 31 March 2015) as follows:

·        Barnet Pre-School Learning Alliance (BPSLA) for Stonegrove children’s centre for £328,795

·        Central London Community Healthcare (CLCH) NHS Trust for Family Nurse Partnership for up to a value of £150,000

1.2         Approves a waiver of Contract Procedure Rules to enable the extension of the existing contracts to enable continuity of service delivery for the reasons set out in paragraph 8.5 of the report.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

That Cabinet Resource Committee agrees:

1.1       to authorise the making of up to four separate Compulsory Purchase Orders (CPOs) be made pursuant to the statutory powers contained in section 226(1)(a) of the Town and Country Planning Act 1990 (as amended) and section 13 of the Local Government (Miscellaneous Provisions) Act 1976, to acquire all non-Council owned property and other proprietary interests (including as appropriate new rights over land) in the West Hendon Regeneration Scheme, as shown outlined edged red on Plan 716 00 SK 115;

1.2       that due to there being no scheduled CRC meeting in January 2014 and the restricted timescales for the making of the CPO for phase 1 (CPO1), the Leader grant the resolution to make CPO1 in January (following receipt of officer report setting out relevant details), with such resolution being reported to the next CRC meeting in February for information purposes;

1.3       that in the event that the Leader approves the resolution, the Director for Place or other officer as delegated by the Director for Place be authorised to issue and sign the order, notices and certificates in connection with the making, confirmation and implementation of CPO1;

1.4       that the Director for Place or other officer as delegated by the Director for Place be authorised to make General Vesting Declarations (GVDs) under the Compulsory Purchase (Vesting Declarations) Act 1981 and/or to serve notices to treat and notices of entry (if required) following confirmation of CPO1;

1.5       that the Director for Place or other officer as delegated by the Director for Place be authorised to issue and serve any warrants to obtain possession of property acquired by the Council following the execution of a GVD relating to CPO1 or service of a notice of entry if it was considered appropriate to do so;

1.6       that the Director for Place or other officer as delegated by the Director for Place be authorised to transfer all properties and proprietary interests acquired pursuant to CPO1 to the relevant development partners in accordance with the terms of the Principal Development Agreement dated 11 August 2006 (or such variation to that Agreement as may be agreed between the Council and the Development Partners);

1.7       that the Director for Place or other officer as delegated by the Director for Place be authorised to take any further necessary actions to secure the making, confirmation and implementation of CPO1;

1.8       that the Director for Place or other officer as delegated by the Director for Place be authorised to approve the service of demolition notices to suspend and/or terminate the exercise of the Right to Buy on properties due for demolition (as required for the delivery of the regeneration scheme) within the West Hendon Regeneration Scheme, pursuant to sections 138A and 138B and schedules 5 and 5A of the Housing Act 1985 (as amended);

1.9       that the Director for Place or other officer as delegated by the Director for Place be authorised to appropriate  ...  view the full minutes text for item 11.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

That the Committee authorise the award of up to £70,000 (funded by Outer London Funding) to the North Finchley Town Team to enable them to activate three vacant units in the Grand Arcade and deliver a programme of meanwhile uses from January to December 2014.

For the reasons set out in the Cabinet Member’s report,

The following amendments were made to the report:

·        Paragraph 1.3 – The recommendation wording was amended, as noted below.

·        Paragraph 3.7 - Deletion of the words ‘has already taken place’.

·        Paragraph 5.7 - Replace ‘maybe such as addition’ with ‘may be such as any additional’

·        Paragraph 5.9 – replace ‘if’ with ‘of’ on the last line.

·        Paragraph 6.6 – delete the sentence ‘The minimum of the Equality Act compliance is very significant in the context of a building that accommodates services for people with disabilities’.

·        Paragraph 6.12 – amend ‘Barnet College Library’ to ‘Barnet and Southgate College Library’

·        Paragraph 7.3 – replace ‘section’  with ‘sector’

RESOLVED

1.1        That the Committee approve the spend of £3.04 million for the building of a new Centre for Independent Living and Library within the new Barnet and Southgate College development scheduled for completion in September 2016.

1.2        That the Committee approve the spend is paid in instalments to Barnet and Southgate College during the course of the design and build of the new facility, on the completion of key milestones which are to be agreed by Barnet Council and Barnet and Southgate College.

1.3        That the Committee authorise (the relevant officer) the Director for Place, in consultation with the Cabinet Member for Adults and the Cabinet Member for Customer Access and Partnerships, to enter into an Agreement with Barnet and Southgate College in the sum of £3.04 million to allow Barnet and Southgate College to procure the consultants and contractors, required to deliver the new facility.

1.4       That the Committee gives authority to enter into a lease agreement with Barnet and Southgate College for the new facilities within the new college building.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

1.1         That the option of taking up two year extensions, when the five year initial term concludes for the three Arboricultural Contracts;

·        Area A 50179 (Hendon & Edgware)

·        Area B 50180 (Finchley & Golders Green)

·        Area C 50181 (Chipping Barnet)

are approved with the extension period to commence on 1 April           2014.

1.2         That the original contract value of £3 million is varied by 10% providing for an additional £300,000 of spend on the overall contract value.

There were none.

That under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 9 of part 1 of Schedule12A of the Act (as amended).

RESOLVED

That the exempt information set out that relates to the item for consideration at the meeting in public session be noted.

There were none.