Agenda and minutes

RESOLVED

That the minutes of the meeting held on 24 September 2013 be agreed as a correct record.

Apologies were received for Councillor Richard Cornelius and Councillor David Longstaff for the beginning of the meeting due to their attendance at General Functions Committee meeting at 8pm. The Councillors were not present for items 1 to 4 on the agenda.

None.

Details are appended of the questions asked of, and the answers given by the Chairman. Verbal responses were given to supplementary questions at the meeting.

For the reasons set out in the Cabinet Members’ report,

RESOLVED

1.    That the committee approve the Outline Business Case for sport and physical activity to review how the Council manages its leisure provision in the future.

2.    That the committee approve a budget of up to £186,000 from reserves to address the short-term gap in funding for the MTFS for 2014/15.

3.    That the committee note that the options set out in section 6 below for the medium term will be pursued and will be brought back to the Cabinet Resources Committee for consideration by June 2014.

4.   That the committee agree the development of a full business case to explore the options to re-procure the leisure management contract in the future and agrees a budget of £75,000 to develop the business case.

Cabinet Resources Committee heard a public comment from Mr Deryll David and received a representation from Councillor Alison Moore. Questions were asked following each representation and verbal answers were given in the meeting.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

1.       That authority be given for the disposal of up to one acre of the southern end of the Pavilion Way site shown on drawing number 23839 to Taylor Wimpey UK Limited (“Taylor Wimpey”) for development as housing subject to receipt of a satisfactory planning permission.

2.       That following agreement of the consideration to be received from Taylor Wimpey the proposal is referred to a future meeting of the Council’s Cabinet Resources Committee.

3.       That the Council enters into an agreement for lease with the Department for Education (DfE) and The Marco Polo Academy for funding by the DfE for the development of the remainder of the site as a primary academy school with approximately 360 pupils together with a community sports facility. The agreement for lease will provide for the Council to grant a 125 year Academy Lease of the completed school and sports facility to The Marco Polo Academy based on the DfE model form of lease in accordance with the Academies Act 2010. The Academy Lease will provide for the Academy to maintain and run the sports facility for local people.

Cabinet Resources Committee noted the following corrections to typographical errors in the report:

For the reasons set out in the Cabinet Member’s report,

RESOLVED

1.    To agree the extension of the following contracts:

a.    The generic floating support contract with Notting Hill Housing Trust by six months to September 2014;

b.    The specialist mental health floating support contract with One Housing Group by seven months to September 2014;

c.    The specialist information and advice contract with the Barnet Centre for Independent Living by 12 months to March 2015;

d.    The community advice contract with the Barnet Citizens Advice Bureau by six months to March 2015;

e.    The peer support brokerage contract with the Barnet Centre for Independent Living by six months to September 2014; and,

f.     The supported housing contract with One Housing Group by two years to March 2015.

2.    To authorise a Contract Variation for the existing Contract for Neighborhood Services with Age UK Barnet to include the Handyperson Service.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

1.    That the rental of circuits from BT Redcare for the transmission of camera images to the CCTV control room be extended until 31 March 2014, up to a maximum of £150,000, to allow ongoing operation of the borough’s CCTV service until completion of the appointment of a new provider who will deliver the service from 1 April 2014.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

That Cabinet Resources Committee

1.            Agrees that changes are made to the alternative levy apportionment arrangements previously agreed by all North London Waste Authority constituent boroughs in January 2012, to take effect from the apportionment of the North London Waste Authority’s 2014/15 levy.

2.            Agrees to authorise the Cabinet Member for Environment to agree minor changes to the proposed amendments by the North London Waste Authority and the constituent boroughs to the provisions of the Joint Waste Disposal Authorities (Levies) (England) Regulations 2006, in consultation with the Chief Finance Officer and Street Scene Director if such changes become necessary as a result of other boroughs’ consideration of the same.

3.            Agrees, for the avoidance of doubt, that all other parts of the currentlocally agreed levy apportionment arrangements remain unchanged.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

1.    That, subject to the council’s Standard Conditions of Grant Aid, the existing funding agreement with Community Focus, subsidising places on its courses for older and disabled people to improve their resilience and capacity to live independently, be extended for a further twelve months beyond 2013/14 to 31 March 2015.

2.    That a grant of £59,300 to Community Focus be approved in principle for 2014/15, subject to adequate provision being made in the council’s budget for that year.

3.    That the Chief Operating Officer & Director of Finance be authorised to finalise terms and conditions in relation to the grant in consultation with the Cabinet Member for Customer Access and Partnerships.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

That Cabinet Resources Committee:

1.    Approve the awards for the projects listed in section 9.13, endorsed by the Community Assessment Panel of local residents, subject to the Standard Conditions of Grant circulated with application forms and any further special conditions to be imposed in relation to adherence with ‘due diligence’ considerations and any other issues.

2.    Note that the remaining £45,192 which remains unallocated will be retained for spending on priority Voluntary and Community Sector issues.

For the reasons set out in the Cabinet Member’s report

RESOLVED

That Cabinet Resources Committee

1.    Agree that the preferred future delivery model of the Registration and Nationality service is to implement a shared service model with the London Borough of Brent, hosted by Brent (option 3 of the Outline Business Case – Appendix 1).

2.    Note that this recommendation is dependent upon London Borough of Brent agreeing to the shared service option through its own democratic process.

3.    Agree that £102,645 is allocated to the project budget from the Council’s transformation reserve to complete the implementation phase of the project.

4.    Agree that the full business case along with the Inter Authority Agreement (IAA) be presented to the Leader of the Council and that the powers to take the final decision on the future delivery of the service be delegated to the Leader.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

That Cabinet Resources Committee

1.    Notes that the above site is declared surplus to the council’s requirements

2.    Approves the sale of the council’s freehold interest in the Former Nursery Site, Burtonhole Lane shown outlined in red on the attached plan 24371 to The Landscape Garden for the purposes of horticulture to grow trees and shrubs, on the terms detailed in this and the exempt report.

3.    Authorises the Chief Operating Officer, in consultation with the Cabinet Member for Resources and Performance, to take all action necessary to dispose of the Property for the best consideration that can reasonably be obtained.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

1.    That approval be given for Officers to proceed with the contract procurement activity for the 2014/15 financial year as set out in Appendix 1 to this report subject to budget availability.

For the reasons set out in the Cabinet Member’s report

RESOLVED

1.    That the Committee authorise a waiver of Contract Procedure Rules to allow extension of the following Term Maintenance Contracts for ten months with the following Contractors:

·         Kirkman and Jourdain Ltd. The anticipated spend for the ten month extension is £41,334.

·         D Long Construction Ltd. The anticipated spend for the ten month extension is £55,466.

·         Oakray Ltd (Mechanical Maintenance). The anticipated spend for the ten month extension is £84,089.

·         Oakray Ltd (Electrical Maintenance). The anticipated spend for the ten month extension is £60,258.

·         RGE Services Ltd. The anticipated spend for the ten month extension is £34,074.

·         T&D Barrs Ltd. The anticipated spend for the ten month extension is £36,738.

·         Clearwater Technology Ltd. The anticipated spend for the ten month extension is £86,426.

·         Industrial Lifts Services Ltd. The anticipated spend for the ten month extension is £20,004.

·         Initial Fire Services Ltd. The anticipated spend for the ten month extension is £15,563.

·         Extension of contracts shall enable both cyclical and responsive maintenance works to be undertaken throughout the Council’s non-housing operational buildings from 1 December 2013 until 30 September 2014.

2.    To waive the Council’s Contract Procedure Rule 14.2 as the original contract period has been extended before.

There were none.

RESOLVED

That under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 9 of part 1 of Schedule 12A of the Act (as amended).

RESOLVED

That the exempt information set out that relates to the item for consideration at the meeting in public session be noted.

RESOLVED

That the exempt information set out that relates to the item for consideration at the meeting in public session be noted.

There were none.