Agenda and minutes

RESOLVED

That the minutes of the meeting held on 18 July 2013 be agreed as a correct record.

None.

There were none.

Details are appended of the questions asked of, and the answers given by the Chairman. There were no supplementary questions.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

1.    That the Committee note the decisions, taken by the Director of Commercial Services to:

(i)        Waive the tendering and competition requirements of the Contract Procedure Rules on the grounds of urgency as set out in Contract Procedure Rules 15.2 and 15.4 ;  and

(ii)     Enter into an interim contract with Daisy for the provision of an interim EDRMS support service.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

1.    That the Performance in Paragraph 9.1 and Appendix A be noted.

2.    That Directors take appropriate action to ensure costs are kept within budget and income targets are met. (Paragraph 9.2.2).

3.    That Directors take appropriate action to improve performance against those corporate performance, Human Resources (HR), project, and risk measures where quarter one performance remains a challenge. (Paragraphs 9.1 and Appendix A).

4.    That Directors ensure that those capital projects in their services are managed closely to ensure they are delivered within budget and in accordance with the agreed timeframe. (Paragraph 9.3.10).

5.    That the proposed 2013/14 capital additions/deletions totalling £1.568m and slippage of £20.344m as set out in Table 3 (Paragraph 9.3.11) and Appendix C and the related funding implications summarised in Table 4 (Paragraph 9.3.12) be approved.

6.    That the following virement for this financial year and on-going be approved:

·         £0.196m is requested within Adults and Communities, in order to carry out budget realignments between salaries and non salaries. There is a nil impact on the service budgets. (Paragraph 9.4.1).

7.    That the Agency Costs for the first quarter be noted. (Paragraph 9.5.1).

8.    That the following transfers from contingency for non-pay inflation for this financial year and on-going be approved (Paragraph 9.6.1):

·         £0.846m for Adult and Communities

·         £0.004m for Assurance

·         £0.127m for Children’s Education

·         £0.433m for Children’s Family Service

·         £0.019m for DRS

·         £0.456m for Housing Needs and Resources

·         £0.312m for Streetscene

·         £0.126m for NSCSO

9.    That the following transfers from contingency for pay inflation related to the Local Government pay award for this financial year and on-going be approved (Paragraph 9.6.2):

·         £0.054m for Adult and Communities

·         £0.011m for Assurance

·         £0.075m for Children’s Education

·         £0.212m for Children’s Family Service

·         £0.020m for Commissioning

·         £0.081m for DRS

·         £0.074m for Street Scene

·         £0.130m for NSCSO

10.That the following draw downs from the Service Development Reserve be noted (paragraph 9.7.1):

·         £0.982m for autumn spring cleaning equipment renewal

·         £0.201m for new parking machines.

11. That it be noted that £2.500m is to be drawn down from the Risk Reserve to cover parking refunds and administration of the refunds. (Paragraph 9.8.1).

12. That it be noted that  the further Capital funding of £11.738m that has been approved by the Education Funding Agency for ‘Targeted Basic Need Capital Programme’ to fund a number of school expansions will be added to the capital programme in quarter 2. (Paragraph 9.9.1).

13. That the Corporate Risk Register at Appendix E be noted.

14. That the One Barnet Programme (Paragraph 9.11 and Appendix F) be noted.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

1.    That a grant of £250,000 be awarded to Avenue House Estate Trust, payable in three equal annual instalments in 2013/14, 2014/15 and 2015/16, towards a programme of capital improvements to the outbuildings and grounds, subject to:

(a)   the Standard Conditions of Grant Aid;

(b)   agreement of a work plan for both phases of the project, to include key milestones for monitoring and evaluation purposes;

(c)    confirmation of all statutory consents to the phase 2 works, including the council’s formal consent as freeholder and corporate trustee;

(d)   confirmation of the approval of the Heritage Lottery Fund to a grant of £1,905,800 for phase 2 before the council funding earmarked for 2014/15 and 2015/16 is released;

(e)   monitoring that aligns with controls imposed by the Heritage Lottery Fund and which demonstrates progress in achieving milestones, targets and outcomes, to include the submission of monthly statements detailing expenditure against the grant and the right to undertake monthly site inspections;

(f)     officer representation on the trust’s project board.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

That:

1.    A Compulsory Purchase Order (CPO) be made pursuant to the powers contained in Section 226 (1) (a) of the Town and Country Planning Act 1990 as amended by the Planning and Compulsory Purchase Act 2004 in respect of all non-Council owned property and other proprietary interests in the Dollis Valley Regeneration Area, as shown outlined on the Red Lined Boundary Site Plan No. 23577/2F;

2.    the Director for Place or such other appropriate Chief Officer be authorised to issue and sign all order, notices and certificates in connection with the making, confirmation and implementation of the CPO;

3.    the Director for Place or such other appropriate Chief Officer be authorised to make General Vesting Declarations (GVD) under the Compulsory Purchase (Vesting Declarations) Act 1981 and/or to serve notices to treat and notices of entry if required following confirmation of the CPO;

4.    the Director for Place or such other appropriate Chief Officer be authorised to issue and serve any warrants to obtain possession of property acquired by the Council following execution of a GVD or service of a notice of entry if it was considered appropriate to do so;

5.    the Director for Place or such other appropriate Chief Officer be authorised to transfer all properties and proprietary interests acquired pursuant to the CPO to the relevant regeneration partners in accordance with the terms of the Regeneration Agreement dated 1st October 2012 (or such variation to that Agreement as may be agreed by the Council and the regeneration partners);

6.    the Director for Place or such other appropriate Chief Officer be authorised to take any further necessary actions to secure the making, confirmation and implementation of the CPO; and

7.    the Director for Place or such other appropriate Chief Officer be authorised to approve the service of demolition notices as required for delivery of the regeneration project, pursuant to schedules 5 and 5A and sections 138A and 138B of the Housing Act 1985 (as amended by the Housing Act 2004) to suspend or terminate the right to buy on properties due for demolition on the Dollis Valley Regeneration Scheme.

8.    the Director for Place or such other appropriate Chief Officer be authorised to negotiate and conclude all necessary agreements relating to the supply of services to the Dollis Valley Regeneration Area (including but not limited to agreements for supply of water, gas, electricity, sewerage, data, telecommunications, grants of easements, licences) which may be required to facilitate the regeneration of the estate.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

That Cabinet Resources Committee:

1.    Authorise the extension of the contract with Central London Community Healthcare for speech and language therapy services in schools and children’s centres, as outlined in paragraph 6.2 of this report, and authorise a further extension if there are further unforeseen delays.

2.    Authorise the extension of use of the Special Education Needs (SEN) therapy providers outlined in paragraph 6.3 of this report until up to 31 March 2015.

3.    Authorise that the Council enter into contract with providers of social care placements from 1 September 2013 to 31 March 2014 as outlined in paragraph 6.4 of this report and also authorise a 6 month extension option to 30 September 2014.

4.    Authorise spend of up to £150,000 on a Troubled Families data collation system, as outlined in paragraph 6.5 of this report.

5.    Authorise waivers of the Contract Procedure Rules, as required and as outlined in section 8 of this report.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

1     That the Committee agree to waive the Contract Procedure Rules as necessary and authorise a 12 months extension to the contract for the care services provided by the Metropolitan Support Trust to residents of Wood Court, the Extra Care Housing scheme located in Edgware.

For the reasons set out in the Cabinet Member’s report,

RESOLVED

1.    That Cabinet Resources Committee agrees to consign recyclable materials collected from households and recycling banks to the North London Waste Authority for reprocessing by its contractors from 7 October 2013.

2.    That Cabinet Resources Committee agrees that changes are made to the alternative levy apportionment arrangements previously agreed by all North London Waste Authority constituent boroughs in January 2012.

3.    That Cabinet Resources Committee agrees to authorise the Cabinet Member for Environment to agree minor changes to the proposed amendments by the North London Waste Authority and the constituent boroughs to the provisions of the Joint Waste Disposal Authorities (Levies) (England) Regulations 2006, in consultation with the Chief Finance Officer and Street Scene Director.

4.    That Cabinet Resources Committee authorise the waiver of the council’s contract procedure rules and delegate the authorisation to extend the council’s contract with May Gurney Ltd for a period of up to one year for the service associated with removal and disposal of materials from the Household Waste and Recycling Centre to the Cabinet Member for Environment.

There were none.

That under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 9 of part 1 of Schedule 12A of the Act (as amended).

RESOLVED

That the exempt information set out that relates to the item for consideration at the meeting in public session be noted.

There was no exempt report.

There were none.